CABINET
September 30, 1999
1:30-3:00 p.m.
Krouzian Room
Present: J.Lowell (chair), J.Dost, K.Frohmberg, B.Hurley, B.Krell (recorder),
L.Leighton, E.Meltzer, R.Moon, B.Morgan, M.Rancer, J.Spohrer, F.Yasaki.
Absent: L.Braunschweiger, C.Faulhaber, D.Keightley.
ANOUNCEMENT
--On September 29, Stanley Saitowitz presented to the Library his conceptual
drawings for a Visual Arts Library in the center of the Doe Library structure
a building within a building. A full feasibility study is forthcoming.
A G E ND A
1. Merit Increase/Merit Bonus Update --J.Lowell
J.Lowell formed a Merit Increase/Merit Bonus Work Group of library staff to
determine the process for this year’s merit and bonus increases within the
library. The group consisting of the UL, director of LHRD, 2 Cabinet members,
2 Roundtable members and 2 staff members (J.Lowell, J. Dost, L.Braunschweiger,
R.Moon, T.Hoyer, M.Mahoney, J. Bussell, and J. Carter) met during September.
Supervisors were asked to submit merit increase recommendations for eligible
staff ranked as Category 1: needs improvement; Category 2: doing a great job;
or Category 3: exceptional performance.
This year’s merit-bonus program replaced the Distinguished Service Award
program. The Merit Increase/Merit Bonus Work Group provided advice to J.Lowell
on several general issues pertaining to bonuses before he made the bonus award
decisions.
2. User Survey Team --J.Lowell
P.Maughan agreed to lead the effort to conduct a campus-wide survey of library
users and library use. On September 29, J.Lowell and P.Maughan hosted a brown
bag lunch discussion attended by twenty-four library staff to discuss the
library’s user survey project. P.Maughan is synthesizing the suggestions from
that session and drafting the team charge. Cabinet decided that the UL should
issue a call for volunteers to form the User Survey Team, and that P.Maughan
should gather the nominations and attend the Cabinet meeting discussion when
the team composition is decided. The user survey will be conducted during
Spring Semester 2000.
3. Membership and Charges for Ad Hoc Task Forces --B.Hurley
B.Hurley presented G.Ford’s proposal to add a new section to the Library web
for ad-hoc committee charges and reports. Cabinet discussed how best to manage
active reports versus archival materials. B.Hurley will ask G.Ford to provide
a list for Cabinet’s review.
4. Extramural Grants/Central Support Unit for Digital Library Planning and
Projects
--B.Hurley
Cabinet discussed how extramural grants might be bundled with other development
and public relations activities, while allowing managers to continue to seek
grant opportunities for their units. B.Hurley will draft a briefing paper on
the concept of a central support unit for digital library planning. J.Lowell
will prepare proposal documents for presentation to Roundtable.
5. Position Descriptions for New Librarians --J.Lowell
The final eight new librarian positions for this fiscal year are as follows:
Head, Doe-Moffitt Circulation Services; Assistant Head/Reference Librarian,
Engineering Library; Electronic Outreach Librarian, Engineering; two Reference
Librarians; Numeric Data Librarian, Metadata Librarian; Environmental Design
Reference Librarian (.50 FTE); and College of Environmental Design Archivist
(.50FTE). B.Kornstein in consultation with L.Leighton will write the Numeric
Data Librarian job description and B.Hurley will prepare the Metadata Librarian
job description for review by Cabinet.
The website (www.lib.berkeley.edu/UCBonly/libposits.html) lists the status
of these new positions.
6. Budget --J.Lowell
J.Lowell distributed the 3-year Budget Forecast for Library Operations. This
working draft itemizes the various sources of funds for operations and
operating expenses by the categories previously agreed upon. All expense
categories are budgeted. J.Lowell emphasized the importance of understanding
this budget document and using the established categories to accurately reflect
library spending. Procedures for drafting budgets will be discussed at an
upcoming Roundtable meeting.
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CABINET
September 30, 1999
1:30-3:00 p.m.
Krouzian Room
Present: J.Lowell (chair), J.Dost, K.Frohmberg, B.Hurley, B.Krell
(recorder), L.Leighton, E.Meltzer, R.Moon, B.Morgan, M.Rancer, J.Spohrer,
F.Yasaki.
Absent: L.Braunschweiger, C.Faulhaber, D.Keightley.
ANOUNCEMENT
--On September 29, Stanley Saitowitz presented to the Library his
conceptual drawings for a Visual Arts Library in the center of the Doe
Library structure a building within a building. A full
feasibility study is forthcoming.
A G E ND A
1. Merit Increase/Merit Bonus
Update
J.Lowell formed a Merit Increase/Merit Bonus Work Group of library staff
to determine the process for this year’s merit and bonus increases within
the library. The group consisting of the UL, director of LHRD, 2
Cabinet members, 2 Roundtable members and 2 staff members (J.Lowell, J.
Dost, L.Braunschweiger, R.Moon, T.Hoyer, M.Mahoney, J. Bussell, and J.
Carter) met during September. Supervisors were asked to submit
merit increase recommendations for eligible staff ranked as Category 1:
needs improvement; Category 2: doing a great job; or Category
3: exceptional performance.
This year’s merit-bonus program replaced the Distinguished Service Award
program. The Merit Increase/Merit Bonus Work Group provided advice
to J.Lowell on several general issues pertaining to bonuses before he
made the bonus award decisions.
2. User Survey
Team
P.Maughan agreed to lead the effort to conduct a campus-wide survey of
library users and library use. On September 29, J.Lowell and
P.Maughan hosted a brown bag lunch discussion attended by twenty-four
library staff to discuss the library’s user survey project.
P.Maughan is synthesizing the suggestions from that session and drafting
the team charge. Cabinet decided that the UL should issue a call
for volunteers to form the User Survey Team, and that P.Maughan should
gather the nominations and attend the Cabinet meeting discussion when the
team composition is decided. The user survey will be conducted
during Spring Semester 2000.
3. Membership and Charges for Ad Hoc Task
Forces
B.Hurley presented G.Ford’s proposal to add a new section to the Library
web for ad-hoc committee charges and reports. Cabinet discussed how
best to manage active reports versus archival materials. B.Hurley
will ask G.Ford to provide a list for Cabinet’s review.
4. Extramural Grants/Central Support Unit for Digital Library
Planning and Projects
Cabinet discussed how extramural grants might be bundled with other
development and public relations activities, while allowing managers to
continue to seek grant opportunities for their units. B.Hurley will
draft a briefing paper on the concept of a central support unit for
digital library planning. J.Lowell will prepare proposal
documents for presentation to Roundtable.
5. Position Descriptions for New
Librarians
The final eight new librarian positions for this fiscal year are as
follows: Head, Doe-Moffitt Circulation Services; Assistant
Head/Reference Librarian, Engineering Library; Electronic Outreach
Librarian, Engineering; two Reference Librarians; Numeric Data
Librarian, Metadata Librarian; Environmental Design Reference
Librarian (.50 FTE); and College of Environmental Design Archivist
(.50FTE). B.Kornstein in consultation with L.Leighton will write
the Numeric Data Librarian job description and B.Hurley will prepare the
Metadata Librarian job description for review by Cabinet.
The website
http://www.lib.berkeley.edu/UCBonly/libposits.html
lists the status of these new positions.
6. Budget
J.Lowell distributed the 3-year Budget Forecast for Library Operations. This working draft itemizes the various sources of funds for operations and operating expenses by the categories previously agreed upon. All expense categories are budgeted. J.Lowell emphasized the importance of understanding this budget document and using the established categories to accurately reflect library spending. Procedures for drafting budgets will be discussed at an upcoming Roundtable meeting.
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