Present: J.Dost, C.Faulhaber, K.Frohmberg, B.Kornstein, B.Krell
(recorder), L.Leighton, E.Meltzer, R.Moon, B.Morgan, M.Rancer (chair),
J.Spohrer, B.Weil (guest), F.Yasaki.
Absent: L.Braunschweiger, B.Hurley, J.Lowell.
ANNOUNCEMENTS
--Admin Group decided to request FY98/99 annual reports from Library units.
--The Library received a $92,000 endowment to be used for collections in
the Social Sciences.
--LHRD forms are now online for the SupervisorM-^Rs Checklist for
Reclassification and Student Terminations. LHRD is prepared to mount the
Performance Evaluation and Academic Review forms.
--IKON and Xerox are conducting copier demonstrations June 15-18 in
response to the LibraryM-^Rs RFP to replace the public service copiers. Staff
were encouraged to evaluate each vendorM-^Rs equipment.
--Chancellor Berdahl has urged the development of a campuswide e-commerce
system.
A G E N D A
1. Binding Task Force Proposal --B.Weil
B.Weil presented to Cabinet the Binding Task ForceM-^Rs policy recommendations
as approved by CAG at its meeting on June 16. CAG recommended that
$750,000 be appropriated for FY99/00 along with the four key binding
policies below to ensure greater control over the binding budget.
--Bind on receipt materials that otherwise are not shelvable.
--Continue binding allocations which meet current needs for serials.
--Repair and rebind as necessary volumes in demand which cannot be used in
current condition.
--Provide opportunities for shelving units and selectors to choose which
monographs to bind.
Cabinet authorized the recommended budget and binding policies for
implementation effective 7-1-99.
2. Facilities Organization & Library Space Planning Projects --F.Yasaki
F.Yasaki reviewed with Cabinet a proposed reorganization to the Library
Planning, Facilities and Security department to be more responsive to
library services and staff. The revised structure would add one staff
person and realign other career staff to better distribute workload across
the department. Additionally, to better coordinate with the Main Library
complex open hours, Fred outlined a proposal to provide career staff
supervision from 6:30 a.m. to 8:00 p.m., Monday-Friday. Cabinet approved,
in principle, the proposal.
Cabinet discussed the Revised Schedule of Library Construction Projects to
help prioritize which projects must be completed this summer. Pending
approval by the UL, Cabinet authorized F.Yasaki to proceed with the
following projects: relocation of Art History Photo Alcoves; MRC
expansion; FSM CafM-i Project and related work in Moffitt Circulation and
Microcomputer Center; Rosberg Reading Room and related moves for GSSI and
HAS staff; relocation of the Morrison Library to its historic site. The
Library will negotiate a firm date for the relocation of South/Southeast
Asia Library to its former location in 438 Doe.
3. Kluwer and Elsevier Contracts --K.Frohmberg
K.Frohmberg reported that a CDL agreement is imminent for Elsevier to
deliver 1200 online journals and CDL is negotiating similar contract terms
with Kluwer. Katie recommended that the Library accept the contract terms
negotiated by the CDL and respond by June 25 in order to participate in the
3-year agreement. Cabinet approved.
4. Library Endowments --M.Rancer
Campus Development reported last year that 20 Library endowment funds had
at least five years of unspent income. This yearM-^Rs report shows 24
endowment funds in that category with approximately $750,000 of income
unspent. Mike will prepare a presentation for selectors on fiscal
management of endowment earnings.
5. Berkeley Financial System --M.Rancer
M.Rancer distributed a memo from campus regarding BFS implementation and
backlogs. Campus has experienced severe processing delays since its March
1 implementation, and by June 30 all campus departments will be using BFS.
Thus, performance goals have been set for campus procurement and
disbursements to assist departments in monitoring their transactions. In
addition, the Library Business Office is providing BFS access and training
for staff in the Preservation, Space Planning, and Systems departments in
an effort to decentralize Library purchasing and expedite purchase order
processing.