Present: J.Lowell (chair), L.Braunschweiger, J.Dost, T.Havens, B.Krell
(recorder),L.Leighton, E.Meltzer, R.Moon, B.Morgan, B.Ogden (guest), M.Rancer,
J.Spohrer, F.Yasaki.
Absent: C.Faulhaber, K.Frohmberg, B.Hurley, B.Kornstein.
A G E N D A
1. Elsevier Science Direct Contract --J.Lowell
During its negotiations with the CDL for access to Science Direct, UC believed
that Elsevier agreed to permit interlibrary loan using electronic versions.
Elsevier has now stated that it will permit interlibrary loan from the
electronic product only if UC provides detailed information on lending. The
requirement to track lending would place the burden for copyright compliance on
the lender, contrary to copyright law where compliance rests with the
borrower. CDL has asked the nine campuses how they would like to proceed and
has also asked that campuses not negotiate independently with Elsevier.
Cabinet discussed the options: online based ILL without tracking; online
based ILL with aggregate tracking only; omit ILL rights from the license and
use print copies only to avoid giving detailed lending information. Cabinet
agreed to negotiate through CDL but will consult with K.Frohmberg and
B.Kornstein (subject libraries) before responding to CDL regarding our position
on tracking.
2. Volunteers in the Library --L.Leighton
The question has arisen about the possibility of using volunteers in Technical
Services. Although some departments (e.g., Bancroft, University Relations,
Hearst Museum) regularly use volunteers, labor relations and liability issues
need to be addressed in the development of any policy regarding volunteers in
the Library. L.Leighton and J.Dost will inquire about existing campus policy
on use of volunteers and how other sites differentiate between recruitment and
having an established process in place for volunteers.
3. Use of Personal Audio Devices by Staff and Student Employees
--L.Leighton
Technical Services has requested that staff and student employees be allowed to
use personal audio devices, because they are not a public service unit and work
behind-the-scenes. Current Library policy, although flexible, seems
inconsistent. The employee handbook states, "... library employees will not
use personal audio or video devices during library open hours." The student
handbook, while not permitting radios and tape players in library public areas,
advises consultation with "... supervisor regarding use of audio equipment in
your unit or section." L.Leighton and J.Dost will gather sample policies from
other UC campuses and draft a policy for further Cabinet discussion on the use
of personal audio devices by staff and student employees.
4. Pathfinder II --J.Lowell
Pathfinder is a highly customized application of OCLC's Site Search currently
used by the Library. Last year OCLC reported that Site Search will be
rewritten in Java, and this spring OCLC will stop supporting Version 3.
L.Mansur chairs a task force to recommend changes and new features, and
identify the immediate transitional issues in converting to Pathfinder II.
Roundtable discussion on March 12 raised numerous concerns regarding new
services and functionality, and the process for policy discussion and
decision-making. J.Lowell, B.Hurley, and R.Moon discussed these concerns and
recommend the following:
--The Pathfinder II task force should continue its work.
--The task force should clearly mark recommendations that would result in
significantly new services or functionality, including proposals for
implementation of cross-database searching.
--These recommendations for new services or functionality will be presented to
and discussed by Roundtable.
--Final decisions on these recommendations will be made by Cabinet.
--The creation of the Public Services Council will be put on a fast track.
--Roundtable should consider how it can effectively and efficiently review such
issues in the interim until the new Council is in place.
Cabinet supported these recommendations, which will be presented to Roundtable
for discussion at its March 25 meeting.
5. MELVYL Transition Document --J.Lowell
CDL has created a document "Melvyl Transition Overview" that describes a series
of terminology prompted by the creation of the California Digital Library.
This document provides background information about the changes, offers some
suggestions for terminology, and lists new internet addresses to use. The
document will be discussed at the CDL-DL Strategies Forum on March 24, and is
available in the library staff section of the CDL Directory at:
http://www.cdlib.org/libstaff
6. CDL Users Council --E.Meltzer
Melvyl Users Services Group is being disbanded and replaced by the CDL Users
Council. This new group will be the source of general feedback and
communication rather than priority or policy development. The Library will
need a liaison to serve a three-year term as the Berkeley representative.
Cabinet decided to issue a general call to library staff for persons interested
in volunteering to serve. Cabinet will select Berkeley's liaison during its
meeting on March 25.
7. Moffitt Serials --J.Lowell
The Library will complete the serials cancellation and transfer project and
empty the fifth floor of Moffitt by mid-April, at which time construction will
begin for Environmental Design Library's move into that space in May.
Subscriptions have either already been cancelled or transfer decisions have
already been made and reflected on various internal accounting and inventory
systems. J.Lowell is preparing a memo for distribution to members of the
Academic Senate Library Committee regarding the completion of the Moffitt
serials project.
The full report of the Library's Subcommittee on Moffitt Serials Review can be
found at: (library.berkeley.edu/~bwhitson/mofserreport.html)
A list of Moffitt titles and recommendations for disposition is available at:
(library.berkeley.edu/~bwhitson/mofserlist.pdf)
8. Binding Policy --L.Leighton, B.Ogden
In FY 96-97, the binding budget was reduced to $600,000 from $700,000 to save
money; the cost savings were achieved by nearly eliminating binding monographs
on receipt. This year at its January 14 meeting, Cabinet approved a one-time
augumentation of $100,000 from book replacement funds to resume binding on
receipt, but given the volume of work it appears that another $100,000 will be
needed to continue to bind on receipt. After discussion, Cabinet decided to
fund the additional amount this year, and to recommend that B.Ogden lead a
Roundtable discussion on March 25 to consider binding policy and associated
budget needs for next year's binding program.