Present: J.Lowell (chair), L.Braunschweiger, J.Dost, C.Faulhaber,
K.Frohmberg, T.Havens, B.Hurley, B.Kornstein, B.Krell (recorder),
L.Leighton, E.Meltzer, R.Moon, B.Morgan, M.Rancer, J.Spohrer, F.Yasaki.
A G E N D A
1. Salary Savings Management: Initial Discussion --J.Lowell
Cabinet must decide how best to manage accrued salary savings. Jerry
described a process by which estimated salary savings could be included in
budget forecasts as part of the normal budget planning cycle. Currently,
accrued salary savings are retained by individual library units, but a
process could be created to budget salaries above the unit level (with only
supply and expenses budgeted at unit level) and plan staffing needs across
units librarywide. Principles could be developed regarding bridge funding
to cover temporary staffing needs in units and the predetermined percentage
to be held in reserves for librarywide planning. This topic will be
discussed at a future Roundtable meeting.
2. Budget Submission: Preliminary First Draft --J.Lowell
On Feb 8, Roundtable discussed the budget submission outline and created a
list of most critical needs that could be included in Section V of the
Library's budget submission. Section V should summarize the most critical
needs selected from the comprehensive overview of budget needs. Jerry
shared the critical needs list generated by Roundtable and asked Cabinet to
choose the top 4 and rank them in order of priority . The first draft of
Budget Submission, Section V Summary of Requests will include:
--One-time funds to perform user survey and availability study for Berkeley
Library print materials.
--One-time funds for smart workstations to replace Wyse terminals.
--Digitization and digital preservation.
--Deferred maintenance in subject libraries.
3. Most Critically Needed Librarian Positions --J.Lowell
Jerry distributed the list of most critically needed librarian positions
compiled from twenty-five submissions received from Roundtable members.
Each position indicated the number of times it was recommended. The list
was reviewed and edited according to suggestions by Cabinet. The revised
list of 10-15 critical librarian positions will guide preparation of the
Library’s budget submission and library planning for filling positions
strategically.
4. Digital Library Planning --B.Hurley
Deferred.
5. CDL Hosted Regional Digital Library Strategies Forum --B.Hurley
Bernie requested input from Cabinet members regarding a Regional Digital
Library Strategies Forum to be hosted by CDL. The forum aims to share
information about digital library goals, strategies, and activities across
UC, create opportunities for collaboration, and communicate critical
information about CDL activities. Cabinet suggested that emphasis be
placed on collaboration with the nine campuses, sharing of information, and
forum attendance proportional to campus needs, as opposed to the limitation
of 10-15 representatives from each campus.
ANNOUNCEMENTS
--Cal Agenda has been installed and is now in use by Cabinet members.
--J.Lowell will visit M.Keller at Stanford on Feb 10, to discuss
UCB/Stanford cooperative programs.
--Bancroft and Stanford special collections representatives will meet Feb
19, to explore cooperative efforts.
--Admin approved a full-time CRS position replacement and a 6-month leave
replacement in Systems.
--Admin approved 2 positions for Social Sciences: increasing Environmental
Design Library temporary librarian from .50 fte to .75 fte through June to
relieve unit head for seismic planning; and filling the vacant LAII
circulation assistant position in the Education/Psychology Library.