Present: J.Lowell (chair), L.Braunschweiger, J.Dost, C.Faulhaber, T.Havens,
B.Kornstein, B.Krell (recorder), L.Leighton, E.Meltzer, R.Moon, B.Morgan,
M.Rancer, J.Spohrer, F.Yasaki.
Absent: K.Frohmberg, B.Hurley.
AGENDA
1. Budget Process Status (Jerry)
Jerry discussed briefly Mike's draft budget summary report, a
work-in-progress budget forecast for FY 1999-2002. Numerous decisions will
need to be made in the coming weeks, including the amount we wish to
maintain in reserve for emergencies. Jerry and Mike will continue to work
on a first draft that will then be discussed at Cabinet.
Cabinet must decide how to manage uncommitted one-time savings. Admin
recommends that the Library not expend the one-time accumulation in
non-19900 funds approximating $210,000 (the amount if we accept 3% reserve
on hand) until all the task force recommendations have come forward for
consideration. Cabinet approved delaying this decision until all the task
force recommendations with salary price tags are available.
Cabinet will decide library-wide budget priorities and broader budgetary
policy issues; budget documents will also be discussed at Roundtable.
Mike noted that every unit has its budget on the November ledgers based on
last year's numbers, and units will get budget reports mid-month.
2. Furniture & Equipment/One-Time Funding Proposals (Mike, Lee)
Mike distributed handouts of proposed expenditures for furniture and
equipment and other one-time projects; listings were organized by resource
groups and by common themes. Proposals for furniture and equipment total
$732,000, well above the $100,000 remaining from the unallocated non-19900
funds made available for one-time projects. The recommendation is to fund
those things that are most urgent, i.e. "broken". Cabinet asked the AULs
to define and flag the most critical needs for funding within the $100,000
available and present their list of recommendations at next week's Cabinet
meeting.
3. AUL Portfolios: Organization Chart Options (Jerry)
The sub-group has refined the AUL portfolio options. Jerry reviewed the
AUL portfolio issue with Marianne Constable and will present the
organization chart options to the Senate Library Committee at their next
meeting on January 26. AUL portfolio options are on the agenda for
in-depth discussion by Roundtable on January 22, and an all staff Early
Bird is planned for January 29, for staff who wish additional information.
The revised schematics will be posted on the web prior to the Early Bird.
4. Nijhoff Prepayment (Mike)
Mike has polled CAG and Admin, and both groups approved $500,000 prepayment
to Nijhoff in order to realize a savings of approximately 6%. CAG has
previously approved prepayments to obtain substantial discounts. Cabinet
approved the Nijhoff prepayment.
5. Spring Issue of Library Briefings (Ellen)
Library Briefings is an irregular publication to faculty and
administrators. The last issue was October, 1996. Ellen recommended that
we publish a Spring Issue of Library Briefings to announce myriad events:
appointment of Jerry Lowell as University Librarian, inauguration of the
CDL website, follow up on some of the CLIR survey findings, etc. Cost is
minimal, primarily staff time for Pat Maughan and Graphics. Suggestion was
to produce a paper version and PDF link to Library website. Cabinet
approved, and Ellen will proceed.
6. Hiring Processes for Academic Positions (Jerry)
The goal is to establish a stabilization plan in the hiring for academic
positions. As we identify openings, we will conduct open, national
recruitments. Internal applicants will be encouraged to apply. The
screening process has already been discussed (1/7/99) by Cabinet. Cabinet
as a formal body will not become involved in the hiring decision. The
interview schedule will involve affected staff and expert faculty. The UL
will interview also participate in the process for every academic position
within the Library.
J.Dost and C.Faulhaber will consult with J.Lowell regarding the Bancroft
curator position.
7. Book Sale (Janice)
Janice reported tepid response to her inquiries for a Giant Book Sale for
Cal Day in April. There was insufficient support given the amount of time
and effort required. Cabinet approved an alternative suggestion to keep
the Library Bookstore open for Cal Day.
8. Roundtable Agenda for 1/22/99 (Jerry)
Jerry announced the following agenda for the initial Roundtable meeting:
--Ground Rules and Expectations
--AUL Portfolio Options
--Budget Processes
--Job Stress and Burnout
9. Discussions with Chris Maslach (Jerry)
Chris Maslach is a well-known Berkeley professor with a specific academic
interest in job stress and burnout and how organizations deal with these
problems. She has offered to work with the Library to address issues of
job stress and burnout, at minimal cost to the Library.
If we want to push forward to look at job stress and burnout in the
Library, the Library would:
--develop a multi-year process with C.Maslach to address issues of job
stress and burnout over time
--work with C.Maslach to help define library specific terminology for
questionnaires that she has already formulated
--advocate for the process and ensure completion of the questionnaires by
staff
--dedicate ourselves to improve the work environment.
C.Maslach and her researcher in Canada would:
--ensure confidentiality by storing data in Canada and returning redacted
data only
--provide initial benchmark measurements before major changes begin to occur
--monitor and provide periodic benchmarks over the multi-year period of
the study
--provide feedback and evaluations that identify job stressors,
observations on causes, and advice on how to address job stress and burnout.
After discussion, Cabinet suggested the proposal be taken to Roundtable.
J.Lowell will discuss with Roundtable on January 22, and seek advice as to
whether or not we want to pursue the study.
ANNOUNCEMENTS
--Free Speech Movement CafM-i plans have been approved, and the Library is in
final negotiations with Strada to operate the cafM-i. The next FSM committee
meeting will involve discussion of graphics/artwork issues.
--Doe is now rated structurally seismically "good". Doe Annex work will be
delayed.
--Insurance will replace/repair damage done in old HAS reading room. Four
chairs were damaged when structural element fell through the ceiling.
--HAS project is officially four weeks late. April 15 is the date
projected for moving back into Morrison Room, with the restoration of
Morrison to follow. Realistically, Morrison is not expected to re-open
until Fall, 1999.
--Conference rooms (Doe 303, 321,322) will probably be available for use
mid-April.
--Former President David Gardner and his assistant will occupy 212 Doe for
a period of approximately two years.
--Distinguished Service Award individual checks may be available for
distribution on January 25. Team awards have not been announced.