Attended by: Elizabeth Byrne, Chuck Eckman (Chair), Gail Ford (recorder), Jim Gordon, Mary Ann Mahoney, Barclay Ogden, Gary Peete, Margaret Phillips, Theresa Salazar, Beth Weil, Jill Woolums, Kathryn Wayne, Linda Vida, Susan Xue. Absent: Scott Miller.
1. Budget Requests: Arts, Humanities, Special Collections and select Area Studies
2. Binding Budget Proposal
3. Budget Requests as time permits: Sciences, Engineering, Undergraduate; Social Sciences, Business, select Area Studies (deferred)
4. Next Meeting
1. Budget Requests: Arts, Humanities, Special Collections and select Area Studies
Kathryn Wayne, Elizabeth Byrne and Theresa Salazar talked through this set of requests, summarizing their discussions and thoughts as they reviewed this material.
CC is thinking through the relevance and impact of large free balances and yearly income from various types of funds (donor funds, endowment funds, etc.) – When and to what extent do these kinds of resources reduce eligibility for AUL support?
CC also notes significant spending overages in certain fund areas. Reaffirming discussions at the Oct 2 and Oct 9 meeting, the process of cutting off expenditures when the allocation amount was exceeded must be reinstituted since there is no carry-forward to offset these overages. A policy needs to be adopted and process implemented that provides an early warning system to selectors as they approach their allocation limits, cuts off expenditures when expenditures and encumbrances reach certain thresholds, and provides an emergency funding stream until the next funding cycle decided on a case-by-case basis weighed against available funding sources. Subject Council reps will report this in their Council meetings.
2. Binding Budget Proposal
Campus provides $750,000 each year earmarked for binding the collections. For the last few years Collections funds have contributed additional funds to help defray these costs. In 2006/07 this included $100,000 for binding; AUL money used to pay for Yankee pre-bind costs; AUL money used to help cover several newspaper projects.
Barclay presented a proposal, in two parts. He asked that a) Collections would continue to provide the $100,000 supplement it has been able to provide to binding since 2005/2006, and b) Collections would also provide an additional $8000 to support filming of brittle books. Barclay indicated that he has one-time funding that could cover these programs this year, but that these are recurring costs and perhaps would be better funded from recurring Collections money.
Chuck pointed out that AUL and selector funds are hard pressed this year due to the elimination of the large carryforwards in 19900 collection funds that enabled two years of significant binding supplements. He indicated that binding and filming of brittle books will need to be properly balanced among other competing demands for funds from selectors, including requests for additional funding to help defray
• m-fund enhancements to respond to academic program expansion,
• new trends in subject publishing,
• exchange rate increases to m-funds ,
• inflationary increases to m-funds, and
• one-time major purchase supplements.
If any cutbacks to binding do occur, we should consider how to fairly apportion funds for binding high use materials wherever they are shelved.
3. Next Meeting:
Council will continue with budget request reviews for the sciences at the next council meeting Nov. 6.
Go to Collections Council minutes
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