Attended by: Elizabeth Byrne, Chuck Eckman (Chair), Gail Ford (recorder), Jim Gordon, Mary Ann Mahoney, Jim Boydstun for Barclay Ogden, Margaret Phillips, Kathryn Wayne, Beth Weil, Jill Woolums. Absent: Gary Peete, Theresa Salazar, Linda Vida, Susan Xue
1. Announcements
2. Budget Request Review Process and Timeline
3. Persistence Policy Working Group
4. Custodial Collections Recommendations Next Steps
5. Interview for Acquisitions Head
6. Upcoming Dates
° CC agreed to meet on October 9 in addition to the two standing dates.
° Chuck will send an email to selectors soon describing the magnitude of money being sought by selectors and the availability of funds to meet these requests.
° Chuck will send an email to CC, recapping the desired outcomes from the small group reviews of the annual reports
° CC members will send Chuck names of people they suggest for the Custodial Collections “Create-a-Form” Task Force.
° CC members will send Chuck draft questions that CC might ask of the candidates for Head of Acquisitions
1. Announcements
° Wendy Parfrey (CDL) sent out a 4-part spreadsheet showing the status of JSC projects from the last call. The CDL website will be updated soon.
° Beth Weil commented that there is a new title by Cell of interest to many professors, but that we are required to wait for access until this year's title swapping. As of 10/1 Beth has arranged trial access from Elsevier.
° Chuck announced that Beth Weil, Milt Ternberg, Jim Spohrer, Kathryn Wayne, and Tracy Mills have made good progress towards drafting development case statements. These are now posted to “Desiderata” on the Collections b-space wiki…all selectors have read-access to these documents. All are welcome to read, then send comments to the relevant author or to this working group.
° Chuck will be addressing the Library Advisory Board this coming Friday concerning collections needs – Beth Dupuis will join him to speak of our Teaching & Learning goals.
2. Budget Request Review Process and Timeline
° CC agreed to Chuck’s proposal that budget requests for area studies be split between the A&H review group and the SocSci review group to help balance the workload.
° Review groups will a) contact selectors if any clarification of a selector’s request is needed, b) assign each request to one of three groups (very compelling; average; less compelling), c) articulate any trends surfacing among requests.
° Arts, Humanities, some Area Studies and Special Collections will be discussed at a specially scheduled October 9 meeting of CC.
° Social Sciences, some Area Studies, and Sciences will be discussed on October 16
° After that time, one group from each review group will join Chuck, Gail and Jim to match “priorities and trends” to actual available dollars.
° Selectors have asked for a lot of new permanent money for m-funds, and the vetting process will require discerning review and allocations. Chuck will send an email to selectors describing this process.
° Review groups will also keep track of any metrics they used or wished they could have used during the review, to be considered for next year’s process.
3. Persistence Policy Working Group
Chuck distributed a draft charge to a working group on RLF Persistence. CC recommended that the group include a staff member from central Tech Services, specialty library tech services, a selector from Doe and a selector from a subject specialty library, someone from preservation, and someone from NRLF. Chuck will invite the group.
4. Custodial Collections Recommendations Next Steps
Admin concurred with CC’s recommendation that Chuck charge a committee to develop a form for shared use in deciding to accept a custodial collection. CC reps should send Chuck names of people they think would be good on this group.
CC also recommended that selectors be allowed access to custodial collections even though they are not fully processed. Admin concurred, but asked that the terms and conditions for this be established. Chuck will meet with Bancroft’s curatorial group on this, then report back to CC.
5. Interview for Acquisitions Head
CC will have a formal interview slot on Oct 22 and Oct 26 when our two candidates for this position are here [time and place to be announced]. Chuck, Gail and the selectors on CC will meet October 2 at 10am to discuss what questions we’d like to ask. CC members are encouraged to send Chuck possible questions before Oct 2, for consideration at this meeting.
6. Upcoming dates
° Selector workshop on Donor Stewardship with Beth McGonagle, September 20, 10:30-noon Moffitt Library New Media Classroom (first floor) and September 24, 10:30-noon Biosciences Library Training Room (on the left as you enter the library)
° October 2, 10am, 303 Doe. CC regularly scheduled meeting (but only for Chuck, Gail, Kathryn, Elizabeth, Gary, Jill, Beth, Mary Ann) to discuss interview questions for the candidates for Acquisitions Head.
° October 9, 10am – noon [location to be announced]. Elizabeth, Kathryn, and Theresa will present annual report / budget request summaries for Arts, Humanities, Special Collections, and some Area Studies
° October 16, 10am-noon, 303 Doe. CC regularly scheduled meeting. Gary, Jill, and Susan will present annual report / budget summaries for Social Sciences and some Area Studies. Beth and Mary Ann will do the same for Sciences and Undergraduate collections.
° October 22 – Early Bird by candidate #1 for Head of Acquisitions + a 45-minute meeting of CC Selectors and the candidate [place and time to be announced.]
° October 26 -- Early Bird by candidate #2 for Head of Acquisitions + a 45-minute meeting of CC Selectors and the candidate [place and time to be announced.]
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