Attended by: Chuck Eckman (chair), Gail Ford (recorder), Jim Gordon, Susana Hinojosa, Norma Kobzina, Mary Ann Mahoney, Scott Miller, Barclay Ogden, Margaret Phillips, John Roberts, Theresa Salazar, Kathryn Wayne. Absent: Rebecca Green, Gary Peete, Linda Vida, Susan Xue.
Agenda
1. Announcements – Updates: Upcoming events; Custodial collections; annual reports and budget requests; end-of-the-year tax on free balances 6/30/07; CC Access Projects; JUR trial; Mass Digitization Advisory Group; Demand Driven Selection.
2. Electronic Theses & Dissertations (ETDs)
3. Collections webpage
4. Standardizing Loan Periods for RLF Journal content
Action items
• Chuck will follow up with Jody to see if he can help coax invoices from serial vendors and co-pay amounts for CDL recharges.
• Gail will make suggested changes to the Collections website, and send out the url. CC members will comment to Chuck and Gail, especially with regards to “Determining Value”.
• Chuck will invite Charlotte to a future CC meeting to talk about ILL (in particular to get background on ILL/NRLF protocols for journal articles vs. loans.)
Meeting Content
1. Announcements – Updates
• Upcoming Events:
° Nancy Foster, University of Rochester, will speak at an Early Bird June 5, 8:30 – 10:00 in the Morrison Library.
° The Society for Scholarly Publishing’s Annual Meeting is in San Francisco, June 6-8.
• Custodial Collections report: Chuck reminded council reps that he hopes this topic will be addressed in Subject Council this next round.
• Annual reports and budget requests: Chuck reported that the subgroup working on the re-invigorated annual report/budget request cycle is almost ready to present to CC for discussion.
• End-of-the-year tax on free balances 6/30/07: Chuck reported that he has granted some exceptions to the 10% tax on free balances: for those very new in their jobs or people who have had personal extenuating circumstances; for selectors who have set aside money likely to be payable to CDL due to Tier 1 deals now in process. Jim Gordon expressed some concern that the original goal (to reduce free balances to a dollar amount that campus will find acceptable) may founder on this year’s reality that both vendors and UCSD are very late in submitting invoices. Even if these come in soon, they may not show on the books due to a lag time between when we process items on INNOPAC, and when the campus actually issues payment. Chuck will consider what he might do to help.
• CC Access Projects: Gail reported that paying Technical Services GA on project chartstrings had been something of a nightmare for Sheila, LHRD, and LBS. A solution was formulated in BAG (Chuck, Elise, Jim, Ty, Gail) and has been accepted by Lee just this week. T.S. has agreed to pay students on TS GA, and Chuck will continue to foot the bill for Marcnow invoices for the balance of the CC ACCESS Backlog projects. This applies only to the Access Projects managed by central TS; management of other Access Projects (e.g., those in Music and EAL) are unaffected.
• JUR trial: Gail reported that with the advice of the CC Subgroup on this, she has been able to load our author profile list, and our tier3 holdings. CDL expects to make Tier 1 and 2 data available this week. When this data is uploaded, the subgroup can begin to look at this tool in earnest.
• Mass Digitization Collections Advisory Group (MDCAG): Norma and Chuck reported that this group is working to create clear goals and transparent processes to be used in selecting what collections in what locations will be prioritized for being digitized. These principles will help determine workflows for various digitization streams, including Google, OCA, in-house digitization, and government agency initiatives. Google is currently receiving 3,000 vols/day from NRLF and is encouraging UC to broaden Google’s access to other collections throughout UC. A few unexpected windfalls from this project have been the ability to inventory holdings at NRLF, identify missing volumes and clean the shelves.
• Demand Driven Selection: Norma reported that this group’s report is almost ready to submit.
2. Electronic Theses & Dissertations (ETDs)
UCOP has proposed that Graduate Divisions and Libraries accept electronic copies of PhD dissertations and Master’s theses in lieu of print – when submitted to the eScholarship for access, and the Digital Repository for archiving. ADMIN has discussed this proposal and agrees in principle. The Library would still pay for access to PROQUEST and expectations are that some students would still opt to have their work placed in PROQUEST. CC raised the following issues to mull:
a) Masters theses now have a very different workflow than do PhD’s. The proposal implies that they would both be treated the same. This may be worth clarifying.
b) will it be possible to retrospectively add theses and dissertations to eScholarship?
c) at what point would materials (including Masters theses?) be added to our local catalog?
d) will non-text portions of theses and dissertations be accepted at eScholarship? Will eScholarship be creating an appropriate interface making access to non-text deposits possible? (e.g., will music dissertations/theses be made audible?)
e) if a student or department wants to continue to place print copies with the Library, will they have the option to do so?
3. Collections web page
Chuck presented a mock-up of the new Collections web site home page to CC for comment. Gail will make these changes, and send out the URL for further CC review and comment. Members were asked to review in particular the label “Determining Value” and comment on whether this or some other wording best describes the content of the related page.
4. Standardizing Loan Periods for RLF Journal content
Mary Ann raised the question, “now that the persistence policy is in place, and more campuses may consider removing duplicate copies from their shelves, should we make more of the RLF items, particularly journals, building use only?” CC had questions that could be usefully clarified by Charlotte Rubens, ILS. Chuck will invite Charlotte to a future meeting.
Next Meetings:
• June 5, cancel
• June 19, next meeting
Continuing Agenda Items
• Updates from task forces and CC subgroups (see list below)
• Custodial Collections Report
• “Cut-off” for acquisitions – principles and triggers
• Preservation of and access to web-based content
• Gifts in kind
• RLF persistence policy – lost and damaged items
• Liaisons as fund-raisers – workshops (s) by Development
• JSTOR phase 2
• Development case statements and b-space
• “Turning off” acquisitions: principles and triggers
Task Forces and CC workgroups (names* are chairs/convenors)
• Demand Driven Selection Task Force (Green, Kobzina, Rubens, Sommer) Collections Integrity Task Force (Abalos, Bliss, Janes, Kim, Marrow, Ogden, Spohrer*, Wayne)
• JUR Trial (Anton, Burnette, Eckman, Ford*, Mahoney, Quigley, Weil)
• Collections Data Management Task Force (to be charged)
• CC subgroup to advise on Desiderata List (Eckman*, Ford, Hinojosa, Kobzina, Wayne)
• CC subgroup to advise on Collections public website (Eckman, Ford*, Mahoney, Peete, Xue)
• CC subgroup to advise on annual collections budget request (Eckman*, Hinojosa, Mahoney, Roberts)
• Custodial Collections (see report at http://www.lib.berkeley.edu/Staff/CDP/custodial_collections_final_report.pdf)
• Mass Digitization Collections Advisory Group (CDL; Berkeley reps include Chuck Eckman, Norma Kobzina)
Standing Advisory groups
• Budget Advisory Group (Eckman, Ford*, Gordon, Woods)
• Digital Acquisitions Group (Bussell, Eckman, Gordon, Green*, Lee, Phillips)
• Scholarly Communication Advisory Group (Calpestri, Eckman, Ford, Phillips*, Weil)
• E-Books Advisory Group (Eckman, Gallagher*, Phillips, Quigley, Silva, Ternberg)
Go to Collections Council minutes
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