Attended by: Chuck Eckman (chair), Gail Ford (recorder), Rebecca Green, Jim Gordon, Norma Kobzina, Mary Ann Mahoney, Gary Peete, Margaret Phillips, John Roberts, Teresa Salazar, Kathryn Wayne, Susan Xue. Absent: Susana Hinojosa, Scott Miller, Barclay Ogden, Linda Vida
Agenda
1. Announcements – Updates
° Budget
° Collections Access Projects
° Collections Web
° Collections Integrity Task Force
° Custodial Collections
° Journal Use Reports (JUR) trial
° Selector annual reports and budget requests
2. Desiderata & Collections Case Statements
Action items
° Chuck will send out the url for the Custodial Collections Report. http://www.lib.berkeley.edu/Staff/CDP/custodial_collections_final_report.pdf
This will be on the agenda for May 1.
° Gail will send out a revised spreadsheet to CC summarizing desiderata proposals.
° Chuck will consider how to share the desiderata proposals with all selectors.
Meeting Content
1. Announcements – Updates
° Budget: Tom, Chuck and Mike represented the Library at the most recent meeting of the Library Strategic Planning Board, that includes key members of library administration and the Academic Senate Library Committee.
° Collections Access Projects: Gail reported that eight of the original CC Access projects have been completed and that most of the rest are scheduled for completion by late summer. A few projects that were previously deferred can now be begun.
° Collections Web: Chuck thanked the subgroup that met to look at the first draft of a revised public Collections web. Gary, Mary Ann, and Susan offered good suggestions that have been integrated into a second draft. Chuck will call a 2nd meeting for them to comment on this draft.
° Collections Integrity Task Force: This Task Force has met once and are settling in.
° Custodial Collections: The report for this Task Force is now available at http://www.lib.berkeley.edu/Staff/CDP/custodial_collections_final_report.pdf. Chuck encouraged CC members to read it. It will be on CC’s agenda for May 1.
° Journal Use Reports (JUR) trial: Gail reported that Berkeley is participating in a CDL 6-month trial of this product from ISI. Mary Ann, Michaelyn, Beth, Bette, and Brian have volunteered to help. Jody Bussell will be uploading our data. This product gives users an opportunity to see usage, citation, and author information for each electronic journal for which we list holdings.
° Selector annual reports and budget requests. The CC group helping Chuck draft a new template for an annual report and budget request have met and will meet again. The group is Chuck, Susana, John, and Mary Ann. Chuck distributed a draft Collection Development Calendar that organizes annual reports, one-time purchase requests, a mid-year review and opportunity for course corrections, with input for the annual March budget submission to the campus. One goal is to provide good centralized information to selectors as they prepare their requests (e.g., inflation and exchange rate information.)
° Margaret announced that Elsevier was coming unexpectedly April 18, to unveil their new e-book package.
° Margaret reminded CC that Alexander Street Press was scheduled to be in the Library Friday, April 21.
2. Desiderata and Collections Case Statements
Chuck reported that he had met with David Duer and Tracy Mills. Their goal for Library participation in the next capital campaign is to raise a broad swath of unrestricted funds. The results of discussions at that meeting is the goal of creating an overarching collections case statement, with four inserts, one for arts/humanities; one for social sciences; one for science & engineering; and one for international and area studies. Chuck will be consulting with various selectors over the next three weeks to begin shaping the case statements. One goal will be to provide Development with suggestions of faculty who might have inspiring stories about how the collections have proven critical to their research. Damaris Moore of Development is available and trained to interview.
The desiderata proposals can be used as examples of things we would do with donations received and could be “pulled out” as opportunity arises for selectors, Tom, Chuck, David, etc.
Chuck thanked the CC subgroup (Mary Ann, Norma, Susana, and Gail) who helped him review the original desiderata proposals. Based on their discussion a few were picked as being of broader interest and impact than collections, and will be referred to the AULs/ADMIN. CC concurred with these recommendations.
CC discussed the rest to the proposals, deciding that there was no easy way to prioritize some over others. They might be shaped by grouping those requests with technical backlog issues; by finding natural expansions (from e-book for sciences & engineering to e-books for all disciplines); by discussing how desiderata proposals [might/should] differ from annual one-time requests for collections.
There was lively discussion about building special collections, and perhaps novel ways of encouraging scholars using the collections to help us a) make the collections better known, b) enhance collection prestige, c) discover and surface content, d) identify items that are particularly good candidates for digitization, etc.
CC discussed creation of an online project space for maintaining the desiderata proposals using bSpace. This idea will be further explored.
Continuing Agenda Items
• Updates from task forces and CC subgroups
• Preservation of and access to web-based content
• Gifts in kind
• RLF persistence policy – lost and damaged items (continued)
• Liaisons as fund-raisers – workshops (s) by Development
• JSTOR phase 2
• Custodial Collections report
Upcoming Events
• 3rd e-books presentation: EBL (rescheduled for April 23, 1:30 – 3:00)
Task Forces and CC workgroups (names* are chairs/convenors)
• Demand Driven Selection Task Force (Green, Kobzina, Rubens, Sommer) Collections Integrity Task Force (Abalos, Bliss, Janes, Kim, Marrow, Ogden, Spohrer*, Wayne)
• JUR Trial (Anton, Burnette, Eckman, Ford*, Mahoney, Quigley, Weil)
• Collections Data Management Task Force (to be charged)
• CC subgroup to advise on Desiderata List (Eckman*, Ford, Hinojosa, Kobzina, Wayne)
• CC subgroup to advise on Collections public website (Eckman, Ford*, Mahoney, Peete, Xue)
• CC subgroup to advise on annual collections budget request (Eckman*, Hinojosa, Mahoney, Roberts)
• Custodial Collections (see report at http://www.lib.berkeley.edu/Staff/CDP/custodial_collections_final_report.pdf)
Standing Advisory groups
• Budget Advisory Group (Eckman, Ford*, Gordon, Woods)
• Digital Acquisitions Group (Bussell, Eckman, Gordon, Green*, Lee, Phillips)
• Scholarly Communication Advisory Group (Calpestri, Eckman, Ford, Phillips*, Weil)
• E-Books Advisory Group (Eckman*, Gallagher, Phillips, Quigley, Silva, Ternberg)
Go to Collections Council minutes
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