Attended by: Chuck Eckman (chair), Gail Ford (recorder), Jim Gordon, Rebecca Green, Susana Hinojosa, Norma Kobzina, Mary Ann Mahoney, Barclay Ogden, Gary Peete, Margaret Phillips, Linda Vida, Kathryn Wayne. Absent: John Roberts, Teresa Salazar, Susan Xue
Guests: David Duer
Agenda
1. Announcements
2. Budget Early Bird de-brief
3. Planning for April 3 Ivy Anderson visit
4. RLF Persistence implementation: lost items
5. Development Desiderata List
Action Items
° Members were encouraged to hear Robin Chandler, CDL, when she speaks at the Affiliated Library Assembly (April 18, 8:30 – 10:00, Goldman Room, Boalt Hall, School of Law.)
° Chuck will draft an email cover note that liaisons could use to notify faculty about the Library’s budget proposal.
° Chuck will send CC a copy of the final shared print document, recently approved by the ULs
° a subgroup of CC will review the desiderata list; some items will be referred to Admin; some back to CC; text to Development.
° CC would like to pursue with Dave workshops for “liaisons as fund-raisers.”
Meeting Content
1. Announcements
° Chuck welcomed Scott Miller, our NRLF representative.
° Mass Digitization Collections Advisory Group. This systemwide group, called by Robin Chandler, met for the first time Monday, March 19. Norma and Chuck are representing Berkeley. The group will help formulate the next goals/steps for digitizing the UC collections in projects with Google and the Open Content Alliance. Discussion topics include, “What categories of collections should be digitized and in what order? What would the benefits/process be for scanning at SRLF? What would the benefits/process be for scanning from on-campus collections?” The group would like to make recommendations by this summer.
Some issues that CC would like the group to consider: “What kind of server space will be required to house UC’s copy of these full texts? When we receive copies from Google/OCA will our copy have full functionality? How and when and what of this material can we make available to our campus users? When/will links be made from local catalogs to online texts?”
2. Budget Early Bird de-brief
The budget document presented by the Library to campus can be viewed at
http://sunsite.berkeley.edu/collections/Collections_Budget_Proposal_03.05.07.pdf
Chuck asked CC members to read through the full document and send him any comments.
At the Early Bird, Tom encouraged liaisons to inform their faculty about our current budget situation. Chuck agreed to draft a cover email referencing the collection management website where the budget and context would be described; liaisons could use this to initiate discussion with faculty as they feel appropriate.
3. Planning for April 3 Ivy Anderson visit
CC expressed interest in hearing from / discussing the following topics:
° shared print (note: a final document was recently approved by the ULs. Chuck will forward a copy to CC members.)
° mass digitization
° levels of CDL financial support for future licenses (will they still be able to contribute for cross access fees, etc.?)
° licensing – current activity and “stances”
° value-based pricing (optional)
4. Persistence implementation: missing and preservation replacement implications.
The report of the RLF Persistence Task Force Phase 2 on Implementation,
http://libraries.universityofcalifornia.edu/sopag/RLF_Persistence/reportfinal_072106.pdf
includes Section 3.8 setting forth assumptions about what will happen in the event an item is loaned from a RLF, then lost or damaged. Selectors need to be aware of this policy. NRLF would welcome further discussion about how instances might be tracked and the policy/procedures evaluated. More on this later.
5. Development Desiderata List
Chuck put out a call to selectors to help develop a list of projects that Development might use in shaping fundraising discussions and goals.
Dave noted that right now the Library receives about $3million from our annual call – for this he needs little if any "story line.” Development has shown a capacity to raise an additional $7-12million, as evidenced by the Bancroft and EAL construction projects. How much of this capacity might be put towards balancing the Collections long-term budget, how much might be put towards the desiderata list of interesting collections projects, and how much of Development money needs to be earmarked for other Library needs is a continuing conversation (in Admin.)
Twenty-eight ideas for a development desiderata list were submitted. CC agreed to proceed, as follows:
° a subgroup of CC (Susana, Chuck, Kathryn, Gail and Norma) will review the full text of the proposals, will follow up with proponents on any questions that arise, will sort the requests into two lists: those that are purely Collections-related, and those that might overlap with Doe/Moffitt and/or Public Services. Chuck will forward the latter group to Admin for discussion. For those that are purely collections-related, we will need to assess the impact on Technical Services and/or Systems for processing the material. The annotated list will come back to CC for further discussion and possible prioritization.
° text from these proposals can become part of the Library’s “story” that Development uses for donors. Some of these projects may also be tagged for pro-active, project-like fund-raising.
On a related note, CC would like to pursue the idea of “liaisons as fundraisers”, with Dave giving workshops.
Future CC agenda items
• April 3rd meeting: Lee Leighton on RLG-OCLC migration
• Gifts in kind (continued)
• RLF Persistence Policy – lost items (continued)
• Liaisons as fund-raisers – workshop(s) by Development
In process deadlines:
• Demand-driven selection
• Collections access projects
• Collections Integrity Work Task Force (charged March 2007; response target Sept 30, 2007)
• Collections Management Data Working Group
Go to Collections Council minutes
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