Attended by: Chuck Eckman (chair), Gail Ford (recorder), Rebecca Green, Jim Gordon, Susana Hinojosa, Beth Weil for Norma Kobzina, Mary Ann Mahoney, Barclay Ogden, Gary Peete, Margaret Phillips, Mike Rancer, Linda Vida, Kathryn Wayne. Absent: John Roberts.
1. Announcements
2. Budget review & planning (fiscal years 2007-08 and 2008-09)
3. Preserving web-based content
4. Collections web-site
• Councils and selectors are reminded to send their development desiderata lists to Gail by March 16.
• Chuck will send an email to selectors letting them know that two sections of their Collections Statements (“Scope of Collections” and “Special Collections”) will be duplicated on the new Collections web-site under “collection description”
• Susana will pursue several courses of action raised with regards to the OCLC Digital Archiving Services (see below)
1. Announcements
• The Collections Integrity Task Force charge has been drafted (Chuck, Barclay and Kathryn), and Chuck is sharing this with Beth Dupuis. Chuck is also, with Tom’s support, looking into the possibility of grant funding for this.
• A template for an annual budget request will be drafted by a small group (Chuck, John, Susana, and a science representative if one is interested). Their draft will return to Collections Council for feedback.
• Collections Data Management Task Force – this charge has been on hiatus, but is now going to Beth Dupuis who is also very interested in this topic. CC mentioned that any attempts to improve our data is likely to need direct support from Systems.
2. Budget review & planning – (Mike and Chuck)
Mike provided background information:
• There is little money in this year’s State budget for new projects. Much of the money Berkeley will get is being used to increase wages, make payments towards the retirement plan, and other staff-related needs.
• Admin believes that a request for inflationary increases to the Collections budget might be viewed favorably by the campus.
• Collections has gone for 6 years without new permanent money from the campus.
• We need to continually work to overcome the misconception that since information is digital, it is free, and that library space is available for absorption by departments.
Chuck handed out spreadsheets showing the projected Collections budget:
• without an increase we face a $1.4 million shortfall by June 30, 2008
• without an increase for either 2008 or 2009, we face a shortfall by June 30, 2009 of over $3 million
• a graph showing other UC’s and other research libraries of comparable reputation all received budget increases in 2006/07 (ranging from 2.9% at Michigan to 11.5% at UCSF), while Berkeley received 0%.
Brainstormed strategies:
• make a very strong appeal to the campus
• leverage Library Development’s fundraising energies to “grow” unrestricted collections funds and begin using this money to cover standard annual expenses
• seek a compact with campus involving some match for whatever dollars The Library can raise for collections
• approach Google to endow our book collection
• frame this year’s request to cover two years of need into the future
• systematically use AUL endowment and donor funds to cover standard annual expenses
• systematically use selector endowment and donor funds to cover standard annual expenses
• As new programs are brought online (e.g., Stem Cell Center, Risk Management, Energy Biosciences Institute) devise a funding stream to the Library to support these.
• reassert annual budget requests from selectors to the AUL, to improve information that goes into programmatic changes in funding need.
• consider some cancellations in DiLib titles
• identify anything “we can stop doing”
• discontinue any memberships?
• reduce binding allocations?
• use one-time money to cover continuing expenses
• determine data needed about collections and costs and develop consistent ways and means of collecting same.
3. Preserving web-based content
Linda Vida described her very good experiences using OCLC’s Digital Archive tools. It’s a 4-step process: identify the object, harvest the object, catalog the object, upload it to OCLC’s server. This tool seems especially well-suited to harvesting government documents which a) now appear and disappear quite quickly from the web, and b) are not subject to copyright restrictions. There is also potential for harvesting other kinds of documents (conference papers, annual reports) although copyright issues need to be addressed.
Susana and her government document colleagues see an unmet need in archiving transient documents, and great potential in this tool.
Adopting this tool would create a new workflow, with at least the cataloging portion likely falling to Technical Services.
CC suggested getting more information:
• Susana to ask UC Davis about their experiences in providing cataloging for OCLC Digital Archive for objects in the California State Library.
• Susana to ask the government document bibiliographer group (GILs) what they are thinking about the gov docs web archiving problem and emerging tools on the market.
• Chuck will talk with Jesse about his experiences to date with RLG’s tool, ArchiveIt
• Monitor the Affiliated Libraries ongoing experience with OCLC Digital Archive
4. Collections web-site
Chuck distributed a sample of the new Collections website intended for the public, asking CC to send comments to him and Gail by email.
He also suggested that the section “Collections Descriptions” be populated from selectors Collections Statements already on the staff web. Chuck will send an email to selectors; changes can be made at any time using the instructions at
http://www.lib.berkeley.edu/Staff/CDP/collections_statements/introduction.html
and copying Gail.
Upcoming Meetings:
February 20 meeting cancelled.
Next meeting: March 6.
Future Agenda Topics:
- Collections Integrity Task Force (charge)
- Collections Data Management Task Force (charge)
- Value based pricing (results from Council discussions)
- Berkeley Research Impact Initiative
- Collections website
- Gifts in kind (continued)
- Demand-driven selection
- Collections access projects
- Desiderata lists (due to Gail, March 16)
- Preserving web-based content (continued)
Go to Collections Council minutes
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