Attended by: Chuck Eckman (chair), Gail Ford (recorder), Rebecca Green, Jim Gordon, Susana Hinojosa, Norma Kobzina, Mary Ann Mahoney, Barclay Ogden, Gary Peete, Margaret Phillips, John Roberts, Kathryn Wayne. Absent: Linda Vida. Guest: Lee Leighton
1. Acquisition Librarian position description
2. Approve Dec 19 minutes
3. Development Campaign follow-up discussion
4. Collections Security / Loss rate
5. NRLF JSTOR Proscription Proposal
6. Early Bird on Collections Budget
7. Berkeley Research Impact Initiative
8. Value-based pricing
9. Dollar Devaluation Task Force (2006/07)
10. Announcements
‾ CC members are to send Gail suggested changes to the Acquisition Librarian position description asap. Gail will collate these and send to Rebecca.
‾ Council members should report any changes to the Dec 19 minutes to Gail by Friday.
‾ Chuck distributed three elements that would together constitute an entry into a desiderata list for Development to help connect with donors who might support library collections needs . He will send out an email introducing the project and outlining the required elements for each proposal to subject council reps. Council reps will then schedule “idea brainstorming sessions” in their February Council meetings, and forward these to Chuck, annotated with a lead contact person for each idea. The final consolidated list will be vetted by the full CC in March.
‾ Chuck, Kathryn, and Barclay will draft a charge for a task force on Security of Collections.
‾ Chuck will speak with Tom about the possibility of seeking grant funding for collections sampling and security.
‾ After further discussion, Chuck concluded that Berkeley’s print copies of JSTOR titles already in the JSTOR dim archive may no longer be sent to NRLF for storage. Chuck will send out a message to selectors on this, including the url for the titles now being processed in Phase 1 of the JSTOR project.
‾ Chuck will ask Bernie to name an ex officio member to CC from NRLF, who will attend when agenda items about the now various NRLF operations arise.
‾ CC members are asked to read BRII and send comments to Chuck.
1. Acquisition Librarian position description (Guest: Lee Leighton)
Lee presented that position description, thanking Rebecca Green for her hard work in drafting the document. CC had a variety of comments. Council reps were asked to discuss this draft in their subject council meetings. Gail will collate comments and send them to Rebecca. Rebecca will incorporate these comments, hoping for a new draft to Lee when he returns January 24.
2. Approve Dec 19 minutes
Council members should report any changes to the Dec 19 minutes to Gail by Friday.
3. Development Campaign follow-up discussion
Chuck provided “Collections Fundraising Desiderata List: Required Elements” to help focus discussions in the subject councils:
- Project/Need Descriptions (brief under 50 words) including: (1) focus/rationale; (2) programs/departments served; (3) community aspect if any; and (4) benefits to overall collections program.
- Project Budget (est.) broken down by categories of 1) info resources/collections; (2) staffing; (3) other including ancillary service support (processing, preservation, etc.)
- Project Contacts: name of single project lead contact and the names of interested selector s), faculty, and community members
Chuck will send out an email introducing the project and outlining the required elements for each proposal to subject council reps. Council reps will then schedule “idea brainstorming sessions” in their February Council meetings, and forward these to Chuck, annotated with a lead contact person for each idea. The final consolidated list will be vetted by the full CC in March.
4. Collections Security / Loss rate
Gail summarized several attempts by the Library to assess the security of collections. (Studies were conducted in the 1940’s, 1972, 1977 and 1990/91.) Variously addressed are damage to collections because of the environment; damage by users, be it intentional or unintentional; misplaced; mis-shelved; or stolen.
Chuck will work with Kathryn and Barclay to charge a group:
‾ to determine what data would help identify if there exist areas of the collection where loss rates are extraordinary. Preliminary ideas included
q random sample of entire Gardner Stack, and/or random sample of “high-loss” call number ranges such as Art History or English Lit.)
q modifying programming on “missing” cards to count by rough LC order
‾ to make recommendations about what mitigations might be considered where. Brainstorming ideas included
q given the results of the Custodial Collections Workgroup, articulate the areas of the collection which might need more stringent access policies, and what these might be
q providing the Security Council with information regarding high-loss areas for consideration of monitors and/or improved security gates
q rethinking policy and procedures for charging for lost books
Chuck will speak with Tom about the possibility of grant funding for collection sampling and security.
5. NRLF JSTOR Proscription (continued)
CC previously discussed a proposal to stop storing JSTOR titles at NRLF having a print counterpart in the JSTOR dim archive at SRLF. Bernie made this proposal to save extraordinary labor for NRLF staff should Systemwide move to de-dup these titles in the next few years. CC members had expressed concern about users wanting access to the originals especially for purposes of reproducing images from the originals. Chuck pointed out that the JSTOR project already promises high quality reproduction services at need. Bernie has also promised that if SRLF cannot provide same, that Systems will do this for Berkeley users.
Given that Council’s concerns have been addressed, Chuck concluded that a prohibition on the storage of fully validated JSTOR titles in the SRLF dim archive was appropriate. Chuck will send out a message to selectors on this; the memo will remind selectors of the url for the status of titles now being processed in Phase 1 of the JSTOR project currently linked on the Collections Policies and Procedures website
6. Early Bird on Collections Budget
Chuck gave a preview to CC of what he intends to include in the Early Bird on Collections scheduled for Feb 1, 8:30 –10:00am, Morrison Library.
7. Berkeley Research Impact Initiative (BRII)
Chuck passed out a draft of the Berkeley Research Impact Initiative (BRII), a 2-part, pilot project to encourage faculty to publish in open access forums, and to encourage librarians to consider how to make more of faculty’s research available to the public. This will be funded through non-19900 funds on a pilot program basis. CC members are asked to read BRII and send comments to Chuck.
8. Value-based pricing
Chuck announced that a white paper on “value-based pricing” authored by UC’s Collection Development Committee (CDC) is being released by UC via press release, and posting to various websites. http://osc.universityofcalifornia.edu/news/index.html#jan07 The white paper will be on next CC meeting agenda.
9. Dollar Devaluation Task Force
John Roberts sent an email to selectors describing the recommendation of the Task Force to divvy up the available $100,000 in the same ratio as was done last year. Selectors may raise concerns until Monday Jan 22. Monies will be allocated shortly thereafter assuming there are no concerns; if concerns emerge the discussion will take place in the next CC meeting.
10. Announcements
CDL has concluded negotiations with Taylor and Francis. Funding for Taylor and Francis titles will be moved from selector funds to DILIS; selectors will have the option of continuing print, paid from their funds, at a deeply discounted price. More info forthcoming.
Next Meeting: February 6, 2007
Future Agenda Topics:
- Value based pricing
- Berkeley Research Impact Initiative
- Collections website
- Gifts in kind (continued)
- Collections Security (task force charge)
- Early Bird on Budget (any feedback?)
- Demand-driven selection
- Collections access projects
- Preserving Access to web-based content
- Feedback from Councils on desiderata list for Development
Go to Collections Council minutes
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