Attended by: Chuck Eckman (chair), Gail Ford (recorder), Rebecca Green, Jim Gordon, Norma Kobzina, Mary Ann Mahoney, Barclay Ogden, Gary Peete, Margaret Phillips, John Roberts, Linda Vida, Kathryn Wayne
Absent: Susana Hinojosa
Guests: Lee Leighton, Ginny Moon
1. Dec 5 CC meeting
2. Travel for collections purposes
3. Technical Services Review
4. Monograph inflation
5. Currency fluctuation
6. New Faculty requests
7. Space statement
8. JSTOR title storage
9. Annual budget request (deferred)
10. Capital campaign and collections (deferred)
11. Announcements and Updates (deferred)
• Chuck will take next steps on the policy for “Travel for Collections Purposes”
• Jim Gordon will be making m-fund appropriations for permanent inflation increases
• Chuck will send out the call for one-time funds for collections
• Chuck will discuss CC’s comments with Tom on the “space” draft
• Chuck will discuss CC’s comments on JSTOR and NRLF with Bernie
1. Dec 5 CC meeting: we’ll extend our meeting time by one hour and meet 10am – 1pm in room 303 (lunch provided).
2. Travel for collections purposes
Chuck asked for comments on a document jointly authored by Chuck, Isabel, and Beth to set out the timing and procedures for those requesting funding to travel for collections purposes. CC offered some suggestions.
3. Technical Services Review (TSR)
Lee Leighton and Ginny Moon joined CC for a discussion of the TSR. They framed the discussion by first saying that Ginny’s charge was to find short-term fixes to issues raised by staff in the survey. There are many issues in the works which will dramatically affect longer term technical services practices. For example, an Integrated Library System would help resolve many of the problems that have been identified, but we can’t move forward on one until more information arises from the systemwide initiatives following up on recommendations of the BSTF report.
CC raised these questions / issues:
• now that the TSR is finished, can selectors expect improvements to c-level serial records?
• science selectors are very concerned about handling of electronic monographs and mixed media (e.g., books accompanied by cd’s), and how these will get properly coordinated
• might some adoption of existing technology, e.g., CalAgenda, help with the communication lines within Technical Services, and between TS, Systems and selectors?
• shouldn’t the Head of Serials position be renamed to more obviously include handling of electronic resources?
• might it be better to defer hiring some of the 7 positions in case other needs are discovered as the electronic resource review continues?
q given that there is so much interdependence of selector needs, technical services and systems office resources and priorities, shouldn’t a systematic look at all these elements be reviewed before assigning what appear to be our only available staff positions?
q perhaps we should first hire the new Head of Serials and Head of Acquisitions, and let them decide on their priorities for the other 5 possible positions?
• what are the next steps for review of electronic resources?
Bernie, Lee and Chuck are talking about an Infrastructure Working Group. More to come.
• all agreed that training of technical services staff, centrally located or in the branches, need consistent training.
4. Monograph inflation
Chuck announced that we are able to offer a 4% permanent inflationary increase to m-funds. These will appear in selectors’ funds shortly.
5. Currency fluctuation
John Roberts agreed to chair a group to review and recommend how to equitably distribute $100,000 in funds available to mitigate exchange rate fluctuations using the methodology of the dollar devaluation task force.
6. New Faculty requests
CC discussed the particulars of what kinds of faculty should be available for start-up funds. CC advised that this money be available to those clearly in the “professor series”, including assistant, associate and full professors, and excluding acting and adjunct professors.
7. Space statement
Chuck distributed a draft document from Tom Leonard on possible language we could use when asked to address library space as print materials are discontinued in lieu of electronic. Chuck will take CC’s comments on this to Admin, Wednesday Nov 8.
8. JSTOR title storage
A ban on the storage of JSTOR titles is being floated based on the popularity of the JSTOR e-collection, the existence of the JSTOR dim archive (validated at the page level) and JSTOR’s agreement for digital archiving with Portico. There is a growing sense that the RLF’s may be asked to de-duplicate both across and within their holdings, and a prohibition on storing content for which a shared print archive exists would be a logical first target. Some CC members expressed considerable discomfort with this idea, saying “on the other hand, since these titles are THE premiere titles perhaps we need more redundancy rather than less.” There was concern that with only one copy in the dim archive UC might end up with the digital archive, but lose our only print copies if the shared print were damaged. One member asked whether some sort of cost/benefit analysis could be done.
- One-time funding requests
- Pre-binding (Barclay Ogden)
- Development (David Duer)
- Annual budget request
- Capital campaign and collections
- Loss rate studies (discussion)
- G&E tax law change implications (Frank Carothers)
- Cooperation (affiliated, Stanford)
Go to Collections Council minutes
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