Attended by: Jim Boydstun (for Barclay Ogden) Chuck Eckman (chair), Gail Ford (recorder), Jim Gordon, Rebecca Green, Susana Hinojosa, Norma Kobzina, Mary Ann Mahoney, Gary Peete, Margaret Phillips, John Roberts, Linda Vida, Kathryn Wayne
Guest: Mike Rancer
Agenda:
I. Announcements/Updates
II. Collection Security
III. Plan November call for collections one-time funds
IV. Annual Budget Call (discussion)
Action Items
• Cooperative collecting between The Library and The Affiliated Libraries will be a future CC agenda topic.
• Chuck will invite David Duer to a future CC meeting regarding fund raising for collections.
• Chuck will review the information that Barclay gave him about a study on “missing items” done in the Main Stacks in the 1980’s.
• Chuck will invite the new Head of Circulation and Beth Dupuis to a future CC meeting to discuss Collection Security.
• Chuck will draft a call for one-time collections funding for CC comment. Norma will send Chuck a copy of the form that was used under Sheila Dowd as an annual budget request.
Meeting Content
I. Announcements/Updates
• The call for New Faculty Startup Funds went out, with responses due Oct 2. CC asked and Chuck agreed to extend this deadline to Oct. 9.
• Selector Workshops: The “fund management” sessions were well-attended and much appreciated. Many thanks to Jim Gordon. The next workshop will be on ordering e-resources (October 24). In the works is a third workshop, on Tier 2 licensing advice.
• Selector Early Birds: the first will be on Mass Digitization, with Bernie and Robin Chandler (CDL) presenting. Date is now under discussion.
• Camille (physical sciences), Beth Weil (health sciences) and Jim Ronningen (arts, humanities and social sciences) have agreed to represent Berkeley at the annual CDL title swap sessions.
• Demand Driven Selection. The task force has met once, and Chuck meets again with them October 3.
• Scholarly Communication Advisory Group: will meet for the first time with Chuck on October 11. Possible agenda topics include an innovation fund to help pay for author’s costs and some brainstorming on digitization projects.
• Development: Chuck, Tom, Beth and David Duer meet soon to discuss the upcoming campus capital campaign. Chuck has several ideas about fund-raising for collections that he will present.
• e-Books Market Analysis: The Digital Acquisitions Group has suggested that we seek a few selectors willing to experiment with ordering NetLibrary books using Gobi. Margaret will be following up with selectors on this.
• Collections Data Management Working Group: temporarily on-hold.
• Technical Services Review: Chuck expects that this report will be available to Round Table and allusers in the next few days, and that it will be discussed in forums allowing for broad response.
II. Collection Security
Mike Rancer and CC discussed a list of issues (previously pulled together by Kathryn Wayne) regarding the security of collections. Some issues that were raised included the adequacy of the gates now in use; the possibility of roaming security guards and/or security cameras in the stacks. Mike mentioned that he’d like to hear from anyone who knows of a library with very good security and/or of brands of security gates that might be better than those we use.
The following items were agreed upon:
• Mike will expand the charge to the proposed Security Committee to include security of collections in addition to issues re security of persons and their possessions. Barclay previously expressed interest in being CC’s rep on the new Security Committee.
• CC will consider what kinds of data might be useful in assessing security risks (speak with Barclay and review what’s been done in the past; and consider any new issues to be quantified.)
• Chuck will invite the new head of Doe/Moffitt Circulation and Beth Dupuis to discuss this topic with CC.
III. Plan November call for collections one-time funds
CC offered some suggestions about how last year’s process might be changed for this year. Chuck will take draft a modified call, and send it to CC for comment. The call is due out the first week in November, with responses due back to him by the end of November.
IV. Annual Budget Call (discussion)
Chuck is interested in the possibility of re-instituting an annual budget call. His goals would be to both inform his requests to the campus for funding, and for consideration in parsing out available monies at the beginning of each year (be it one-time money or new permanent funding, when such becomes available from the campus.)
Berkeley used to do an annual call. Norma has a copy of the old form that she will share with Chuck.
CC and Chuck agree that, whatever the process, an annual call should be the basis for clear and open dialog and result in improved understanding of changes in campus calls on library resources.
Future Agenda topics:
• Technical Services Review
• Status of scanning equipment / instructions
• Binding and pre-binding with vendors
• One-time call for supplemental funding and/or monograph inflation
• Security of Collections
• Development
• Annual Budget request
• Cooperative collecting with Affiliated Libraries
Groups in process
• Exchange rate mitigation
• Demand-driven collecting
Go to Collections Council minutes
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