Attended by: Chuck Eckman (chair), Gail Ford (recorder), Jim Gordon, Rebecca Green, Susana Hinojosa, Norma Kobzina, Mary Ann Mahoney, Barclay Ogden, Margaret Phillips, John Roberts, Linda Vida, Kathryn Wayne
Absent: Rebecca Green, Gary Peete
Guest: Tom Leonard
Agenda:
I. Approve minutes for September 5 meeting
II. Announcements/Updates
III. Collection Development Council: Shared Print Issues (UCSC proposal attached)
IV. Collection security (follow-up from last meeting)
V. Discussion with University Librarian
Action Items
• Gail will begin the process (and handle the ongoing logistics) for Chuck on an Early Bird re: Mass Digitization.
• K.Wayne will give Chuck a beginning list of possible mitigations for losses and damage of items in the stacks.
Meeting Content
I. Approve minutes for September 5 meeting
The minutes were approved with one minor correction. Gail will send corrected minutes to allusers and webman.
II. Announcements/Updates
• Chuck sent out the annual spreadsheets to selectors showing their base budgets, this year’s inflation, and their beginning of the year appropriations including carry-forwards not to exceed 50% of base budgets, and the second installment of last year’s “special needs” one-time allocations.
• Collections Council is sponsoring a selector workshop "Fund Management Basics". Jim Gordon will be the lead at the workshop. This is designed for selectors new to their role, as well as others who would simply like a refresher. We've scheduled two sessions: Monday, September 25 from 10:30-12noon and Monday, October 2 from 10:30-12noon. Both will be held in the Moffitt 251 conference room in Technical Services.
• Title-swapping for various CDL Tier 1 packages will occur at year-end. Jackie Wilson is seeking representatives from each campus. This job has been done handily for several years by Beth Weil for Life and Health Sciences, Milt Ternberg for Social Sciences and Humanities, and Camille Wanat for Physical Science and Engineering. Beth has expressed a willingness to do this again for the Health Sciences.
• CDC Update:
q Taylor & Francis negotiations continue
q The Wiley contract is up for renegotiation
q John Ober is updating the Bergstrom/MacAfee counts to help determine the utility of certain titles. Chuck has asked if these can be made available to campuses
q The Google project is just ramping up. OCA is continuing. CC members expressed a number of questions about these two projects. Chuck asked Gail to begin to set up an Early Bird on the topic of mass digitization.
• Chuck will send out the call for volunteers to two working groups in the next few weeks (after the beginning-of-semester rush settles a bit): The Collections Management Data Work Group, and the e-Book/e-Text Market Review Work Group.
• Margaret distributed an analysis showing the ratio of 19900 money spent on two broad subject areas: Science & Engineering, and that spent on Arts, Humanities & Social Sciences. The ratios are about the same as in past years.
III. Collection Development Council (CDC): Shared Print Issues
Chuck asked for feedback on a proposal made to CDC by UCSC to create a shared print collection akin to but less stringent than that in place for JSTOR titles. The titles proposed for inclusion are Project MUSE, e-Duke Scholarly Collection, Sage Journals Online, Cambridge University Press, oxford University Press, Blackwell Synergy, Periodicals Archive Online, and the Oxford Journals Digital Archive.
CC members made these comments:
• it wasn’t clear from the proposal what costs UCSC (or any other participating campus) would incur, for what services. UCSC’s cost is to build a list of holdings and figure out who might contribute what? Processing and programming costs at NRLF would include what?
• How would UCSC’s MOU compare to any future campus’ liability?
• We’re not sanguine that holdings as shown being at NRLF should be assumed to be accurate, so a “catalog only” check might need to be supplemented by a “page it and see” check.
• The benefits that might accrue are
a) an improved catalog record for a title ( holdings in one record), and
b) a consequent confidence and willingness at the local campus to withdraw their shelf copy.
The Committee had numerous questions regarding the proposal. Chuck will take this comments back to CDC and solicit further input from the Collections and subject Councils as the proposal is further elaborated.
IV. Collection security (follow-up from last meeting)
Chuck invited anecdotal information about the kinds of damage/loss we’re experiencing with collections. K.Wayne reported on behalf of the Arts & Humanities libraries, including instances of “lost/stolen” volumes; cut out plates; misshelved items (perhaps intentionally by patrons); effects of insects, birds, mice in the stacks; lack of security gates or gates that are not repaired in a timely fashion; unwisely placed tattle tape.
Kathryn agreed to provide Chuck with a beginning list of possible mitigations, based on the anecdotes she has heard.
V. Discussion with University Librarian
Topics touched upon were: security of collections; the future of the collections budget and how collections might benefit from development efforts; the Google project; and the BSTF report and the Technical Services Review. Tom mentioned that he will be convening UC’s University Librarians this year.
Go to Collections Council minutes
Copyright © 2008 The Regents of the University of California.
All rights reserved.
Server manager contact