Attended by: Chuck Eckman (chair), Jim Gordon, Rebecca Green, Susana Hinojosa, Norma Kobzina, Mary Ann Mahoney, Barclay Ogden, Gary Peete, Margaret Phillips (recorder), John Roberts, Kathryn Wayne
Absent: Gail Ford
Guest: Kathleen Gallagher
Agenda:
I. Approve minutes for August 15 meeting
II. Announcements/Updates
III. EBooks
IV. Retention of originals after preservation copy is created
V. Collection security and loss issues
VI. Planning for discussion with University Librarian @ Collections Council on September 19
Action Items:
* Margaret will send out the minutes from August 15 to allusers and to webman for archiving on the Collections Council website.
* Chuck will put out a call for volunteers to serve on a Collections Management Data Work Group.
* Chuck will share with Mike Rancer and ADMIN the perspective that microform scanning not be looked at as a cost-recovery, fee-for-service operation, but rather as a fundamental service that provides access to our collections
* Chuck will be sending out a spreadsheet to all selectors showing base budgets, starting balances and this year’s increments to cover inflation.
* Chuck will invite David Duer to a future meeting to discuss how collections fit into the upcoming development campaign.
* Chuck will draft a charge for another working group to do a marketplace analysis and come up with principles for e-monograph content and usability.
* The Digital Acquisition Group will investigate how best, if at all, to acquire netLibrary books.
* Preservation will continue to retain unusable originals if requested by a selector.
* Chuck will invited Mike Rancer to the October 3rd meeting for a discussion on the security of the collections.
* Subject representatives should poll their councils on whether they have seen an increase in losses of their materials due to insufficient security.
I. Approve minutes for August 15 meeting. Council approved minutes.
ACTION: Margaret will send out the approved minutes to allusers and to webman for archiving on the Collections Council website.
II. Announcements/Updates
Demand Driven Selection working group: Chuck sent out a call for volunteers to serve on a working group to examine. No one has stepped forward yet so Subject Council reps are asked to urge their colleagues to consider serving on this group.
Collections Management Data work group: A call for volunteers has not yet been sent out.
ACTION: Chuck will put out a call for volunteers to serve on a Collections Management Data Work Group.
Microform Copying/Scanning: Mike Rancer is expected to report to ADMIN on work he has done analyzing how the library will provide microform scanning to patrons; it seems likely that he is looking at it as a fee-for-service because of the need for cost recovery. Many on Collections Council suggested that microform scanning not be looked at as a cost-recovery, fee-for-service operation, but rather as a fundamental service that provides access to our collections
ACTION: Chuck will share this perspective with Mike and ADMIN.
Chuck’s orientation: Chuck continues to meet with selectors and believes that by the end of September he may have met with all of them.
Technical Services Review: ADMIN met with Ginny Moon and has had a first pass at the report. ADMIN will continue the discussion, especially as it relates to new positions. A steering committee has been established that will oversee implementation of the recommendations.
The report will be released to Technical Services and then presented at Roundtable.
Custodial Collections Early Bird: Scheduled for Monday, September 11. Selectors are encouraged to attend.
Digital Acquisitions Group: Chuck has established a Digital Acquisitions Group that is meeting every other Friday. Members of the group are: Jody Bussell, Chuck, Jim Gordon, Rebecca Green and Margaret Phillips. The group is currently updating the UCB Library Collection Development Policies and Procedures website.
Scholarly Communications Advisory Group: Chuck has also established a small group to advise him and Tom on issues related to scholarly communications and to advise Margaret in her role as campus Scholarly Communications Officer (SCO). Among the issues that Chuck hopes this group can discuss is the possibility of using collections money to fund new and innovative models of communications. Members of this group are Chuck, Margaret, Suzanne Calpestri and Beth Weil.
ACTION: Chuck will be sending out a spreadsheet to all selectors showing base budgets, starting balances and this year’s increments to cover inflation.
Development campaign: David Duer presented a Development Outline to ADMIN. A small group will work to further develop a campaign and Chuck hopes that CC will be consulted.
ACTION: Chuck will invite David Duer to a future Collections Council meeting.
New Faculty Start-up Funds: Tom Leonard has sent out a memo to Deans describing the availability of collections funds to help with faculty recruitment and retention. It should be noted that the New Faculty Start-up fund limit has been increased to $3000.
III. EBooks
Kathleen Gallagher and Margaret Phillips reported on the work of the Ebooks Working Group, which they co-chaired. The Working Group completed Phase I of its original two-phase working plan, which involved an examination of the current state of access to the Library's existing e-monograph collections, and the technical procedures and communication workflows behind their acquisition. The investigation revealed a lack of shared, cross-unit understanding of individual roles, responsibilities, and communication expectations between selectors, Technical Services units, and LSO. The co-chairs also presented a draft flowchart, illustrating the progression from selector identification of a collection through purchase and cataloging, as a foundation for wider discussion, and ultimate resolution, of the systemic problems identified by the Working Group. As much of this analysis may overlap with the Technical Services Review report, Council did not recommend any immediate action..
The Working Group, on hiatus since 2005, did not undertake Phase II of the original working plan, which was to involve a marketplace analysis of ebook products and services. With agreement among Council members that such a survey is still needed, Chuck proposed to charge a new task force for this purpose. (Note: Members of the original Working Group were Kathleen Gallagher, Rebecca Green, Norma Kobzina, Margaret Phillips, Charlotte Rubens, and Sheila Wekselbaum)
ACTION: Chuck will draft a charge for a task force to do a marketplace analysis and come up with principles for e-monograph content and usability.
An immediate issue related to ebooks – that is, how to proceed with netLibrary – remains. Should we continue to acquire them and, if so, should we get them through YBP/GOBI or directly from netLibrary. This has been referred to the newly-formed Digital Acquisition Group for resolution.
ACTION: The Digital Acquisition Group will investigate how best, if at all, to acquire netLibrary books.
IV. Retention of originals after preservation copy is created
Barclay consulted Council about what to do with originals when a preservation copy has been created. It doesn’t happen often but there are cases when a selector asks that an unusable original (unusable because it is so badly damaged) be retained in the collection despite the fact that a preservation copy has been created. One reason an original may need to be retained is that the preservation copy may not reproduce certain images well; therefore it was generally agreed that these unusable originals should continue to be retained. It was also suggested that Out-of-Print be considered as a way of acquiring preservation copies.
ACTION: Preservation will continue to retain unusable originals if requested by a selector.
V. Collection security and loss issues
In order to investigate if there is any way to enhance security in order to protect the collections, especially those housed in the Gardner Stacks, from theft and vandalism, Mike Rancer will be invited to a future Collections Council meeting.
ACTION: Chuck will invited Mike Rancer to the October 3rd meeting for a discussion on the security of the collections.
ACTION: In the meantime, subject representatives should poll their subject councils on whether they have seen an increase in losses of their materials due to insufficient security.
VI. Planning for discussion with University Librarian @ Collections Council on Sept 19
Tom Leonard will be attending the September 19 Collections Council meeting. The group brainstormed on potential topics for his visit. Among the topics for discussion: issues related to shared collections; the upcoming budget from campus; the Technical Services Review in particular the expected recommendation for new positions.
Next meeting: September 19
Go to Collections Council minutes
Copyright © 2008 The Regents of the University of California.
All rights reserved.
Server manager contact