Attended by: Chuck Eckman (Chair), Gail Ford (recorder), Jim Gordon, Rebecca Green, Susana Hinojosa, Norma Kobzina, Mary Ann Mahoney, Barclay Ogden, Gary Peete, Margaret Phillips, Kathryn Wayne
Absent: John Roberts, Linda Vida
Agenda
I. Announcements / Updates
II. Budget
III. OCLC WorldCat Analsis
IV. Collections Management Data Work Group
V. Selector Early Bird Series
VI. Plan for Protecting At-Risk Materials
Action Items:
* Jim Gordon will contact Yankee and ask about their current options and prices for mylar.
* Chuck will send out a spreadsheet to all selectors showing base budgets, starting balances and this year’s increments to cover inflation, by fund.
* Chuck will put out a call for volunteers to serve on a Collections Management Data Work Group.
* Council reps will ask their councils for names of professors at centers and institutes to speak as part of the upcoming Selector Early Bird Series.
* Council reps will share with their councils a beginning list of training sessions for selectors.
* Jim Gordon will be crediting the 2nd year of supplemental funding to selector funds in the next month or so.
Meeting Content
I. Announcements / Updates
• Chuck is scheduled to meet with Beth Dupuis regarding the pilot for “on-demand” order of books requested through ILL. Chuck will include in their discussion the question of our arrangements to borrow and lend to foreign countries
• Mike will meet with Canon to pursue for-fee scanning. This topic is also scheduled for an upcoming meeting of Admin.
• ARL Stats: Berkeley has slipped from 4th to 6th place. Contributing reasons include an overall drop in fte, plus the numbers we are reporting for serials titles currently received.
• CRL will be sending out their annual call for purchases within the week, with a due date the 3rd week of September.
• Chuck proceeds with his orientation, having met with most of the councils, most units in Technical Services and over 40% of the selectors.
• Ginny Moon has submitted the Technical Services Review to Admin. Tom will be naming a steering committee to oversee implementation of the reports recommendations.
• UC has entered into an agreement with Google for mass digitization of our collections. Bernie will attend a future CC meeting, and will be a speaker in the Selector Early Bird Series.
• Gail reported that 5 of the CC Access projects have come to a close; two more are likely to be closed out soon, leaving 7 projects running this year.
• Rebecca reported that she and Jody attended a CDL workshop on licensing. Participants were reminded of existing procedures for Tier 1 purchases. There was discussion about what could be improved about Tier 2 and Tier 3 purchases, and how CDL might provide more support for these agreements. Several Collections Council members welcomed this news, mentioning that Tier 2 agreements are very labor intensive, and that often the main benefit for UCB to enter into a Tier 2 agreement is to benefit from CDL’s shared cataloging services.
• Barclay reported on the current repercussions of the Northern Bindery having taken over the work that used to be performed by the Southern Bindery: there have been considerable backlogs, putting those units wanting items back from binding for course reserve at considerable disadvantage. The Bindery hopes to clear the backlog for all but mylar binds by the end of September. Mylar bind backlogs will take longer to clear.
CC agreed that it would be good to consider approval plan binding of paperback materials as an alternative to using the UC Bindery. Jim Gordon will contact Yankee and ask about their current options and prices for mylar.
Barclay will ask that updates about the Bindery be sent to allusers in addition to the binding prep list.
II. Budget
Chuck distributed three budget-related documents: a budget for 19900 funds, for non-19900 funds, and a sheet showing each selectors’ base budgets for 2006/2007. Chuck and CC concurred on the following: 5% inflation for Dilib and Dilis; 8% inflation on serials; 3% inflation on continuations; 0% inflation for monographs; $100,000 to offset negative exchange rates; $400,000 for major purchases, and $356,700 to meet requests made and approved last year as part of the one-time call for supplemental (“bridge”) funding. Chuck also reported that the tax levied against selectors will large unspent carryforwards in 19900 funds had reaped $471,000 which was being used to funding some of the above. Chuck will send out a spreadsheet to all selectors showing base budgets, starting balances and this year’s increments to cover inflation, by fund.
Given these allocations, we would finish the year with approximately $237,000 in 19900 funds at the end of the year, and a projected deficit of $1.2 million by the end of 2008.
Chuck set forth his philosophy that 19900 funds should be used to cover all normally recurring expenses, including inflation and currency devaluation, while using non-19900 funds to acquire special and unexpected items for the collection. This will be his goal in making our case to the EVC for new permanent collections money. Chuck mentioned that he is pulling together a 10-year history of collections decisions, and may be calling on various selectors for their institutional memory in this regard.
III. OCLC WorldCat Analysis
Gail pointed out the highlights of the Working Group report on OCLC’s WorldCat Analysis tool. The group discovered that this tool significantly understates our holdings. A disclaimer to this effect will be used when responding to any institution asking us for permission to see results from our OCLC holdings. We will be working with OCLC to improve this tool, and we will also experiment with the “unique” comparison functionality to see if this is useful in selecting titles we should consider for our collection. Chuck thanked the working group, mentioning that our results were used in recent negotiations with OCLC to cap proposed increases on this product.
IV. Collections Management Data Work Group
CC approved a draft charge for a data work group, with a few modifications. Chuck will put out a call for volunteers.
V. Selector Early Bird Series and Training sessions
Chuck distributed a list of topics he would like to schedule as Early Birds for selectors. One set of presentations might be by faculty from centers and institutes describing the directions their research is taking. Chuck asked that Council reps ask their Councils for names of professors he should consider inviting.
Chuck also handed out a preliminary list of training sessions that selectors might find helpful in the “practicalities” of selecting.
VI. Plan for Protecting At-Risk Materials
Barclay reported that the proposal previously vetted by CC for binding paperbacks in the branches as they circulate has been reviewed by the Circ Services Group and that their comments have been taken into consideration. Due to the backlog at the UC Bindery however, the timetable will be pushed back, with a new start date in January, with a June 2008 projected completion.
Next meetings:
September 5, 2006
September 19, 2006 – with guest Tom Leonard
Future agenda items:
• eBooks
• Bernie on Google and mass digitization
• Yankee to mylar bind some paperbacks?
• Exchange rate methodology and working group
• AUL and selector endowments
• Collections Management Data Work Group
• Security of collections
• Binding slip allocations
Go to Collections Council minutes
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