Attended by: Chuck Eckman (chair), Jim Gordon, Rebecca Green, Susana Hinojosa, Norma Kobzina, Mary Ann Mahoney, Barclay Ogden, Gary Peete, Margaret Phillips (recorder), John Roberts, Linda Vida, Kathryn Wayne
Absent: Gail Ford
AGENDA:
1. Welcome (continued)
2. Announcements and updates
3. 2006-2007 collections budget and call cycle planning
4. Selector Early Bird series
5. Development issues
ACTION ITEMS:
** Chuck will seek an invitation to the Affiliated Libraries Advisory Group (TALAG) as part of his environmental scan of the Berkeley collections.
** Chuck will put out a call to look at currency devaluation and supplemental allocations to selectors particularly affected.
** Chuck will solicit more ideas on content for an Early Bird series in meetings with the subject councils.
**Chuck will use feedback from the Council when drafting goals for a "just in time" pilot study at Berkeley and he will establish a steering group for the project. Norma agreed to be CC's representative on this group.
1. WELCOME (continued)
Chuck welcomed new members Kathryn Wayne (representing Arts and Humanities Council) and Linda Vida (representing the Affiliated Libraries) to Collections Council.
2. ANNOUNCEMENT AND UPDATES
-- Microform/Scanners: Chuck reported on his conversation with Mike Rancer conveying Collections Council's concerns on this topic. The issue of access to microform content is on the ADMIN July 19 agenda. Most members of the group expressed opposition to the idea of charging to scan from microform material given the burdensome nature of the medium, the high overhead associated with determining ways to charge for scanning, and the fact that this material (unlike book material) was unusable without a machine interface. It was pointed out that we do not charge users to download online articles, ebooks or database citations. And most of our peer institutions do not charge for scanning. However, most felt that it was not unreasonable to charge patrons a small fee if this issue could not be separated from revenue requirements due to contract language. One member suggested that the issue of access to microform content be kept distinct from the issue of scanning from library resources.
-- Tech Services Review: Ginny Moon has submitted her report. ADMIN is due to review and discuss it. A further discussion will be held at an upcoming CC meeting.
-- AUL Collections Environmental Scan: Chuck reported on progress he has made in becoming oriented to the Berkeley collections. Meetings have been set up with all of the subject councils; he has already met or plans to meet with a number of Doe advisory groups; he has met with twelve individual selectors and hopes to have one-on-one meetings with all Berkeley selectors within the next three months; he has met with three out of the six Tech Services divisions.
ACTION: At Linda's suggestion Chuck will seek an invitation to the Affiliated Libraries Advisory Group (TALAG).
-- OCLC/WorldCat Analysis Group: A report has been written by Gail and her group and shared with the Collection Development Council (CDC). Gail will make a formal report to CC in August.
-- Custodial Collections Task Force: This group, chaired by David De Lorenzo, is charged with making recommendations regarding the acquisition of special collections materials at Berkeley; who maintains those collections; how cataloging should be funded; and what custodial role the Bancroft Library or other special collection units play in their preservations and access. Barclay and Chuck are the liaisons to Collections Council. A report is due in November.
-- UCLA Scholarly Communication workshop: Chuck and Margaret reported on the July 15 workshop "Implementing and Managing a Scholarly Communication Program: The University of California as a Case Study" at which Margaret made a presentation covering the UC Berkeley Faculty Conference on Scholarly Publishing. Follow up on the Berkeley faculty conference is important and there is a role for Collections Council to help define what the Library's next steps should be.
3. 2006-2007 COLLECTIONS BUDGET AND CALL CYCLE PLANNING
Chuck made several announcements related to the collections budget:
-- Allocations will be entered into INNOPAC before the end of July.
-- The Surplus Balance Transfers have been implemented. Seven selectors and 11 funds were impacted and a total of $471,000 was transferred to the AUL reserve for reallocation to offset the FY06/07 deficit.
-- A call for one-time, special needs and major purchase funding will go out on November 1 with a deadline of November 30. Two hundred and fifty thousand dollars will be available to fund these requests.
-- The second phase of the Supplemental Funding allocations will be implemented as planned at mid-year.
-- The FY06/07 collections budget included the following inflation adjustments to the base budgets:
Serials funds: 8%
Digital funds: 5%
Continuations funds: 3%
Monograph funds: 0%
Chuck queried the group about the need to form a group to look at the issue of currency devaluation in order to make one-time allocations to those funds that are particularly affected.
ACTION: Since most felt it was necessary, Chuck will identify members of a working group to manage a call in line with the practice used the past two years.
-- ILL pilot study program. During the meeting of Chief Collection Development Officers at ALA, a discussion took place covering the experiences of several libraries that respond to ILL requests by ordering rather than borrowing material. They are often described as "just in time" or "use-driven selection" projects. Chuck proposed that a pilot project be established in order to explore the costs/benefits of implementing such a model in the UC Berkeley context.
ACTION: Chuck will use feedback from the Council when drafting goals for a "just in time" pilot study at Berkeley and he will establish a steering group for the project. Norma agreed to be CC's representative on this group.
4. SELECTOR EARLY BIRD SERIES
Chuck brought up the idea of having a series of Early Birds as a way of training new selectors and providing continuing education for veteran selectors on issues related to collection development and scholarly communication. Council endorsed the idea. Among the topics under consideration: Mass Digitization at Berkeley and UC which Bernie has already agreed to do (and possibly coupling that with a presentation on the Open Content Alliance by Robin Chandler and Ann Jensen); eBooks; digital preservation; copyright; selectors as fundraisers.
ACTION: Chuck will solicit more ideas on content for an Early Bird series in meetings with the subject councils.
5. DEVELOPMENT ISSUES
As the campus prepares for another Capital Campaign, how can the Libraries be involved? In particular, Chuck would like to see the Collections be front and center in this campaign. Several possible collections-related development concepts were suggested by Council members. Chuck will invite David Duer to talk about this with CC.
FUTURE AGENDA ITEMS:
-- OCLC/WorldCat Analysis
-- Technical Services Review
-- Google analytics
-- Collection Management Data: Chuck would like to charge a group to look at what kind of collection data currently exists and how to bring it together and, in doing this, determine what kind of data is needed.
-- EBooks Working Group
-- Guidelines for NRLF: What kind of process has been established for determining changes in NRLF circ codes implied by the new persistence policy set to take place by January 1, 2007? The Council minutes for June 20 indicate that limited circulation will no longer be an option and that discussions are underway regarding what to do with material at the NRLF with limited circulation designations. Chuck will follow up with Bernie and Scott Miller on this and report back to CC.
-- Security of collections: Kathryn reports that much of her material is being lost and suggests that a group be formed to look at security of library materials. We will discuss this more at an upcoming CC meeting.
NEXT MEETING:
August 15. (Note that due to absences, the August 1 CC meeting is cancelled.)
Go to Collections Council minutes
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