Attended by: Jim Gordon, Rebecca Green, Marlene Harmon, Susana Hinojosa, Bernie Hurley (chair), Barclay Ogden Gary Peete Margaret Phillips (recorder), John Roberts, David Sullivan, Camille Wanat
Absent: Gail Ford, Norma Kobzina
I. Announcements
*OCLC Collections Analysis Tool Volunteers
II. Selectors early Bird Recap
III. Process for Collecting AUL Interview Comments
IV. Calls for One-time Supplemental Funding
V. Calls for One-time Special Needs Funding
Action items:
* Subject Council reps should remind members of their council about the opportunity to have one of their selectors work on an OCLC Collections Analysis Tool subgroup.
Collections Council will meet on February 21 from 12-1 to discuss the AUL-C candidate’s interviews.
* Bernie will contact selectors identified in CC discussions for more information on their requests for supplemental funding.
* Bernie will notify those who requested supplemental funding soon with information on how much they have been allocated for the first year of their two-year requests.
* A discussion about a programmatic analysis of the Berkeley campus will be made a future agenda item.
* The request for the “Special Needs” call for the CitySet San Francisco has a February 18 deadline so Bernie will look into that in advance of the next CC meeting.
* Bernie will deal with all of the requests from EAL separately, as there are larger implications having to do with the East Asian Digital Resources Project that is currently being discussed by CDC and the ULs
* For all of the one-time funding requests involving Thompson/Saur, Bernie will write a message to the rep requesting precise discounted prices of the sets we are interested in acquiring. Susana will be copied on this correspondence.
* Collections Council will set up another meeting to discuss the remaining responses to the One-time Calls.
I Announcements
So far only a Sciences selctor has stepped forward to work with Gail on a small subgroup to study the OCLC Collection Analysis Tool.
ACTION: Other Subject Council reps should remind members of their council about the opportunity to work on this subgroup.
Next Collection Council interviews for AUL Collections candidates will run from 10:30-11:45 rather than 10:45-12:00. Venues have also been changed. On 3/15, the CC interview will be in 220 Evans. 3/16 and 3/21, the interviews will be in 303 Doe.
II. Selectors Early Bird recap
General consensus from members of CC was that Early Bird went well.
III. Process for Collecting AUL Interview Comments
The Candidate Evaluation Form has been sent out to allusers. Members of Collections Council can send in the forms individually, but we will also submit a group CC response. The forms should be sent to at aul-c@library.berkeley.edu.
ACTION: Collections Council will meet on February 21 from 12-1 to discuss the candidates.
IV. Calls for One-time Supplemental Funding
Bernie distributed a spreadsheet that proposes how supplemental funding could be allocated to those making requests. The goal is to distribute supplemental funding in a way that is reasonable and equitable. The request narrative, past five year expenditure patterns and this year current free balance were considered in each decision. There were a number of requests for which Bernie needs additional information.
ACTION: Bernie will contact specified selectors for more information.
ACTION: For all other requests, Bernie will notify them soon with information on how much they have been allocated for the first year of their two-year requests.
It should be noted once again that this supplemental bridge funding is not a base adjustment, nor an endorsement of the need for future base adjustments. Any base adjustment model must look at many more factors in addition to spending patterns, such as the size and needs of the academic program supported. These allocations are a temporary bridge to help some funds which have identified themselves as underfunded.
CC considered the possibility of conducting an in depth analysis of campus programs and Collections Council agreed that further discussion on this is necessary. It was agreed that the new AUL for Collections would greatly benefit from data about campus programs.
ACTION: A discussion about a programmatic analysis of the Berkeley campus will be made a future agenda item.
V. Calls for One-time Special Needs Funding
Requests for the Parliamentary Papers and the Wiley backfiles will need to be put on hold pending more information from CDL and the ULs regarding systemwide plans to acquire (or not acquire) these resources.
ACTION: The request for the CitySet San Francisco has a February 18 deadline so Bernie will look into that in advance of the next CC meeting.
ACTION: Bernie will deal with all of the requests from EAL separately as there are larger implications having to do with the East Asian Digital Resources Project that is currently being discussed by CDC and the ULs.
ACTION: For all of the requests involving Thompson/Saur, Bernie will write a message to the rep requesting precise discounted prices of the sets we are interested in acquiring. Susana will be copied on this correspondence.
ACTION: Collections Council will set up another meeting to discuss the remaining proposals.
Next meeting: Tuesday, February 21
Special meeting to discuss Collections Council recommendations on Collections AUL candidates.
Go to Collections Council minutes
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