Attendees: Gail Ford (recorder), Jim Gordon, Rebecca Green, Susana Hinojosa, Bernie Hurley (chair), Norma Kobzina, Gary Peete, Margaret Phillips, John Roberts, David Sullivan, Camille Wanat
Absent: Marlene Harmon, Barclay Ogden
Agenda:
I. Announcements
II. AUL-CC Interview with CC
III. Spending Down Balances
IV. Early Bird for Selectors
V. CC Feedback on Collections Statements website
VI. Collections Analysis: proposal by Area Studies; OCLC Collections Analysis Tool
VII. Next Meeting February 7, 2006 (mostly devoted to reviewing Calls for one-time and supplemental funding)
VIII. Future Agendas (Safety Net for funds in light of spending down balances; Guidelines for implementing the RLF persistence policy)
Action Items:
• AUL-CC Interview questions: Camille will send CC the questions asked during the last AUL search; Gail will send CC the questions asked at the airport interviews and a reminder copy of the interview schedule.
• Gail will modify the Collections Statements website slightly, then Bernie will announce it to selectors and ask for their submissions.
• Based on CC’s input, Bernie will prepare handouts and an agenda for the Selector Early Bird, scheduled for January 31.
• CC council reps will ask for one volunteer from each Council to form a working group to review OCLC’s Collections Analysis Tool and be willing to act as resource people for their colleagues. Bernie & Gail will draft a charge for this group.
Meeting Content
I. Announcements
• Bernie welcomed Camille Wanat to the group, and thanked her for filling in the remainder of Ann Jensen’s term.
• The Search Committee for the AUL-CC interviewed semi-finalist candidates on January 12 and 13. We hope to have 3 or 4 candidates from this pool come to campus to interview in February. The interview dates set aside are Feb 6/7, Feb 13/14, Feb 16/17, and Feb 21/22. The Early Bird for all staff and the Collections Council interview will both be scheduled on the 1st day for each candidate.
• The calls for one-time funding for collections, and for one-time supplemental funding have gone out, each due January 31, 2006.
• An E-Books Working Group will be reconvened. Their charge has been expanded to consider the pros and cons of ordering e-books through GOBI.
• CDC is busy on lots of different fronts, including review of proposals for prospective shared print (including a proposal for an EAL Digital Library), title swapping with some of our “big deal” publishers, and models for the ULs to consider with regard to scholarly publishing.
• SOPAG has a sub-group refining the procedures to implement the Persistence Policy adopted by the UL’s. The group’s work is due June 2006. Bernie expects that there will be an approximately 9-month window for selectors to decide what they do not want to be persistent and therefore to withdraw from the RLF. Bernie reminded CC that the persistence policy merely states that a depositing library cannot withdraw an item without consulting the other UC’s who may be relying on that copy. Depositing campuses are still the “owners” of the material, and can even de-accession the item from the RLF – they just can’t withdraw it without consultation. Any item considered persistent, will be loaned to other UC’s per the RLF circulation policies rather than the lending campus’ policy.
Note: this is different from “prospective shared print” items, e.g. the central print copy of Elsevier journals now housed at SRLF. The location for these items is UCL in the catalogs.
II. AUL-CC Interview with CC
Tentatively, the 1-1/4 hour CC interview will include
• Introductions (5 minutes)
• Prearranged interview questions (8 questions in 45 minutes)
• Follow up questions inspired by the candidates Early Bird Presentation (15 minutes)
• Questions by the Candidate of CC (10 minutes)
Each CC member will send Gail 1 interview question by Friday, January 27. Two topics the group brainstormed were
• What is the role the AUL should play in the collection development process?
• How do you approach a very large and decentralized set of selectors?
Bernie and Gail will send a compiled/reviewed draft of questions to CC for final approval. Camille will send out the questions asked in the last search; Gail will send out the questions asked of the semi-finalists by the search committee.
Tip from Isaacson Miller on interviewing
• It’s very important to ask concise, non-leading questions, to get as much information about the candidate’s own experience as possible. Allow a time at the end for us to tell the candidate about us, in response to questions the candidate asks.
CC also suggested this topic for the Early Bird presentation:
DRAFT: What are the greatest challenges for scholarly publishing and for building collections? What has your institution done in response to these issues? What do you see as viable approaches to dealing with these challenges?
III. Spending Down Balances
Bernie confirmed with CC the model for spending down balances that he will be presenting at the Early Bird.
IV. Early Bird for Selector
CC discussed what topics and handouts would be helpful to cover at the Early Bird.
V. CC Feedback on Collections Statement website
Gail will make a change to the Collections Statement website, and then Bernie will announce it to selectors and ask for their submissions.
VI. Collections Analysis
• Bernie shared with CC a letter he had received from Paul Hamburg on behalf of the Doe/Moffitt Area Studies Council. The letter requests that CC charge a working group on Area Studies funding. Bernie will respond to Paul and the Area Studies Council based on CC’s discussion of several points – the main point is that review of base budgets would need to be librarywide, and will make much more sense if we first can secure new recurring funding from the campus.
• Gail described some of the features of the OCLC Collections Analysis Tool. CC agreed that it would be wise to have a small group of selectors work with Gail to evaluate the strengths and weaknesses of this tool by initially using it to evaluate our own collection. Council representatives will ask for one volunteer from each Council to a) serve on this group, and b) act as a resource for the colleagues on using this tool.
VII. Next Meeting February 7, 2006 (mostly devoted to reviewing Calls for one-time and supplemental funding)
VIII. Future Agendas
• Safety Net of AUL Funds in light of spending down balances;
• Guidelines for implementing the RLF persistence policy
• CC Access Projects Update
Go to Collections Council minutes
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