Attended by: Jim Gordon, Rebecca Green, Susana Hinojosa, Bernie Hurley
(chair), Ann Jensen, Norma Kobzina, Barclay Ogden, Gary Peete, Margaret
Phillips (recorder), John Roberts
Absent: Gail Ford, Marlene Harmon, David Sullivan
Agenda
1. Announcements
2. FY 05/05 Starting Budget
3. Collections Statements
4. DILIB
5. Updates, as needed
Action items:
*Rebecca will make some final changes to the Referrals Task Force report
and send it to Bernie who will then announce it to staff. Margaret will
post the final report on the staff Collection Development page.
* Jim will send out allocations by fund to selectors.
* Bernie will schedule a formal discussion of budget issues at the next CC
meeting.
* Susana and Ann will create a preliminary draft of a proposal for the
creation of collection statements.
* Margaret will monitor anomalous price increases and work with
Collections Council and individual selectors on a case-by-case basis to
determine cost shares, if any.
1. Announcements
Margaret announced that the UCSD-based Shared Cataloging Program (SCP) and
CDL Acquisition staff will be in Berkeley on Thursday, October 20 as part
of their statewide "roadshow."
The official letter from campus regarding the Library's budget has been
received. It is the same as last year's, in that it gives the library a
one-time augmentation of $400,000.
The Referrals Group report is almost ready to be announced.
Action: Rebecca will make some final changes to the report and send it to
Bernie who will then announce it to staff. Margaret will post the final
report on the staff Collection Development page.
2. FY 05/05 Starting Budget
Bernie presented the group with the FY 2005/2006 Collections Budget Summary
Action: Jim will send out the allocations by fund to selectors.
This year's budget transmittal letter from the campus indicated that the
Library should be spending down its carry-forward funds. This letter and
discussions with the campus administration have made it apparent that the
substantial, unspent balances we carry in both the AUL's Reserve and in
individual selector funds (as a whole) have weakened the Library's
argument for new, permanent collections funding. This situation merits
broader discussion and examination to determine how we can spend-down our
balances in a productive, strategic and coordinated manner.
Action: Bernie will schedule a formal discussion of these issues at the
next CC meeting. Questions to address include: What collective goals,
strategies, policies and opportunities should be pursued in spending down
our balances?; 2) How much of these one-time funds should be spent in
order to offset the inevitable deficits that we face in the future?;
and 3) What process do we use to extend this conversation to all selectors?
3. Collections Statements
Susana proposed that the Library begin the process of creating or updating
collection statements. Information to be included in such a document might
be: a description of the area of selection; information on how a selection
area is funded (i.e. endowments, if any, or faculty funds); descriptions
of outreach activities in the department; etc. It should be noted that a
collection statement is distinct from a collection policy. It was agreed
that this idea should be floated by the councils. Action: Susana and Ann
will create a preliminary draft of a proposal.
4. DILIB
The revised DILIB fund management principles have been mounted on the web.
There were no new DILIB requests to discuss but Margaret brought up the
question posed to her about what to do when the subscription cost of a
resource that is already paid for out of DILIB goes up considsiderably due
not so much to inflation as to enhanced coverage?
Action: As DILIB manager, Margaret will monitor anomalous price increases
and work with Collections Council and individual selectors on a
case-by-case basis to determine cost shares, if any.
5. Updates
CDC: Bernie updated the group on Collection Development Committee (CDC)
activities and several on-going negotiations for resources.
AUL Collections: The search committee met with the executive search firm
in August. If anyone has the names of potential candidates send them to
Bernie. Also send Bernie the names of anyone who is well connected and
might have suggestions for possible candidates.
New faculty start-up funds: Bernie sent out a call to selectors in August.
The deadline for submitting requests is September 23.
Next meeting: September 20. (No meeting on September 6.)