Minutes
Collection Council Meeting, June 7, 2005
Attended by: Gail Ford (recorder), Rebecca Green, Jim Gordon, Paul Hamburg
(for Phyllis Bischof), Bernie Hurley (chair), Ann Jensen, Norma Kobzina,
Barclay Ogden, Gary Peete, Margaret Phillips, David Sullivan
Absent: Maureen Harmon, John Roberts
Agenda
I. Announcements
II. Technical Services Review
III. DiLib
IV. Referral Task Force
V. Persistence Policy
VI. Updates: CDC, CC Access Projects, AUL-Collections Search Committee
Action Items:
* CC members are invited to send Gail ideas for the CC agenda for June 21,
the transition meeting.
* Margaret will contact the selectors who would benefit from DiLib funding
for Communication Abstracts, asking whether they are willing to co-contribute.
* CC representatives will lead discussions in their councils about the
Working Group on Referrals report, and bring comments back to CC.
* Rebecca Green, as chair of the Referral Working Group, will provide
Bernie with an estimate of how much the report recommendations would cost
the AUL.
Meeting Content:
I. Announcements
* Next meeting will be our "transition meeting". CC Members are invited to
send agenda items to Gail.
* The Task Force on the Library Bookstore recommends that the Library
Bookstore move into part of Frank Carother's processing space. Gifts &
Exchange processing will expand to Mainly Moffitt. All involved find this
to be a good solution. The moratorium on sending gifts and deaccessioned
items to Frank will soon be lifted.
II. Technical Services Review
CC members each named the five T.S. functions they thought to be in most
need of attention. The resulting list of 8 items was then prioritized by
the group.
1. Electronic Serials Maintenance
2. Missing or broken URLs
3. Serials Claiming and Record maintenance
4. Monographic Original Cataloging
5. Electronic serials and database cataloging
6. Documents Processing
7. Binding
8. Tracing
Other items that were mentioned, but not prioritized include
* Monographic and serials ordering
* Out-of-print ordering
* Monographic copy cataloging of CD Roms
* UC ELinks maintenance
* Monographic records maintenance
* electronic monographic copy cataloging
Council reps are welcome to share these results with their Councils, even
while the Councils will have their own discussions and recommendations. All
advice is due to Bernie and Lee by June 30.
III. DiLib
CC discussed a request that DiLib fund Communication Abstracts. Margaret
will contact the selectors who would benefit from this, asking whether they
are willing to co-contribute.
IV. Referral Task Force
* Reps will discuss the Working Group Report in their subject Councils
* Rebecca Green, as chair of the the Referral Working Group, will provide
Bernie with an estimate of how much the report recommendations would cost
the AUL.
V. Persistence Policy
Bernie reminded CC that the ULs had drafted a "persistence policy" for
materials stored at NRLF, to reassure campuses that material they had
withdrawn in lieu of storage would remain accessible to their users. The
ULs then requested that SOPAG consider operational issues and procedures
needed to implement their policy. SOPAG charged a subgroup including RLF
staff and representatives from campuses and CDL to do so. The RLF
Persistence Task Force discovered that the policy as originally written
would be very burdensome, but that a slightly revised policy could be
administered (see report dated May 27, 2005).
Bernie asked if CC saw difficulties in UCB endorsing the Task Force report.
He underlined that
* in the few cases where it is desirable, items stored in NRLF could be
permanently recalled back to campus
* if we were to withdraw in lieu of storage, we would still be able to
"count" an item as an ongoing part of our holdings.
CC saw no difficulties with our endorsing this policy.
VI. Updates: CDC, CC Access Projects, AUL-Collections Search Committee
* CDC:
- Lucia Snowhill will become Chair.
- Several shared print projects are bubbling up from the bibliographer
groups, including gov docs, IEEE, and a germanist proposal.
- There is currently a northern and southern bindery used by UC. Binding
facilities are now under review, due to a real and anticipated decrease in
need for binding. More on this later.
- negotiations have been successfully completed with BePress and
Negotiations are underway with Gale Publishing for ECCO.
- JSC would usally be sending out a call for Tier 1 proposals now, but has
not done so this year, as they are still working on last year's work plan.
Campuses are still encouraged to consider Tier 2 proposals.
* CC Access Projects: The scanning project in Technical Services for Slavic
material is moving into production. UCB and the vendor, ARLYNK, are
rethinking the Arabic project, given an increase in price for this very
difficulty cataloging. [Note: since the last meeting the Arabic project was
approved to go forward, although the number of items that will be cataloged
will be reduced from the original target of 11,800.]
* AUL - Collections, Search Committee: meets for the first time on
Wednesday June 8.
Next Meeting: Tuesday, June 21, 2005
Future Agenda Items
* Hear back from Council reps on Referral Group report
* DiLib
* Budget
* eBooks working group
* reports back - recipients of one-time $ for collections
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Minutes
Collection Council Meeting, June 7, 2005
Attended by: Gail Ford (recorder), Rebecca Green, Jim Gordon, Paul
Hamburg (for Phyllis Bischof), Bernie Hurley (chair), Ann Jensen, Norma
Kobzina, Barclay Ogden, Gary Peete, Margaret Phillips, David
Sullivan
Absent: Maureen Harmon, John Roberts
Agenda
I. Announcements
II. Technical Services Review
III. DiLib
IV. Referral Task Force
V. Persistence Policy
VI. Updates: CDC, CC Access Projects, AUL-Collections Search
Committee
Action Items:
* CC members are invited to send Gail ideas for the CC agenda for June
21, the transition meeting.
* Margaret will contact the selectors who would benefit from DiLib
funding for Communication Abstracts, asking whether they are willing to
co-contribute.
* CC representatives will lead discussions in their councils about the
Working Group on Referrals report, and bring comments back to CC.
* Rebecca Green, as chair of the Referral Working Group, will provide
Bernie with an estimate of how much the report recommendations would cost
the AUL.
Meeting Content:
I. Announcements
* Next meeting will be our "transition meeting". CC Members are
invited to send agenda items to Gail.
* The Task Force on the Library Bookstore recommends that the Library
Bookstore move into part of Frank Carother’s processing space. Gifts
& Exchange processing will expand to Mainly Moffitt. All involved
find this to be a good solution. The moratorium on sending gifts
and deaccessioned items to Frank will soon be lifted.
II. Technical Services Review
CC members each named the five T.S. functions they thought to be in most
need of attention. The resulting list of 8 items was then prioritized by
the group.
1. Electronic Serials Maintenance
2. Missing or broken URLs
3. Serials Claiming and Record maintenance
4. Monographic Original Cataloging
5. Electronic serials and database cataloging
6. Documents Processing
7. Binding
8. Tracing
Other items that were mentioned, but not prioritized include
* Monographic and serials ordering
* Out-of-print ordering
* Monographic copy cataloging of CD Roms
* UC ELinks maintenance
* Monographic records maintenance
* electronic monographic copy cataloging
Council reps are welcome to share these results with their Councils, even
while the Councils will have their own discussions and recommendations.
All advice is due to Bernie and Lee by June 30.
III. DiLib
CC discussed a request that DiLib fund Communication Abstracts. Margaret
will contact the selectors who would benefit from this, asking whether
they are willing to co-contribute.
IV. Referral Task Force
* Reps will discuss the Working Group Report in their subject
Councils
* Rebecca Green, as chair of the the Referral Working Group, will provide
Bernie with an estimate of how much the report recommendations would cost
the AUL.
V. Persistence Policy
Bernie reminded CC that the ULs had drafted a "persistence
policy" for materials stored at NRLF, to reassure campuses that
material they had withdrawn in lieu of storage would remain accessible to
their users. The ULs then requested that SOPAG consider operational
issues and procedures needed to implement their policy. SOPAG charged a
subgroup including RLF staff and representatives from campuses and CDL to
do so. The RLF Persistence Task Force discovered that the policy as
originally written would be very burdensome, but that a slightly revised
policy could be administered (see report dated May 27, 2005).
Bernie asked if CC saw difficulties in UCB endorsing the Task Force
report. He underlined that
* in the few cases where it is desirable, items stored in NRLF could be
permanently recalled back to campus
* if we were to withdraw in lieu of storage, we would still be able to
"count" an item as an ongoing part of our holdings.
CC saw no difficulties with our endorsing this policy.
VI. Updates: CDC, CC Access Projects, AUL-Collections Search Committee
* CDC:
- Lucia Snowhill will become Chair.
- Several shared print projects are bubbling up from the bibliographer
groups, including gov docs, IEEE, and a germanist proposal.
- There is currently a northern and southern bindery used by UC. Binding
facilities are now under review, due to a real and anticipated decrease
in need for binding. More on this later.
- negotiations have been successfully completed with BePress and
Negotiations are underway with Gale Publishing for ECCO.
- JSC would usally be sending out a call for Tier 1 proposals now, but
has not done so this year, as they are still working on last year’s work
plan. Campuses are still encouraged to consider Tier 2 proposals.
* CC Access Projects: The scanning project in Technical Services for
Slavic material is moving into production. UCB and the vendor, ARLYNK,
are rethinking the Arabic project, given an increase in price for this
very difficulty cataloging. [Note: since the last meeting the Arabic
project was approved to go forward, although the number of items that
will be cataloged will be reduced from the original target of
11,800.]
* AUL - Collections, Search Committee: meets for the first time on
Wednesday June 8.
Next Meeting: Tuesday, June 21, 2005
Future Agenda Items
* Hear back from Council reps on Referral Group report
* DiLib
* Budget
* eBooks working group
* reports back - recipients of one-time $
for
collections
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