Collections Council Minutes
May 17, 2005
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Marlene
Harmon, Bernie Hurley (chair), Ann Jensen, Barclay Ogden, Gary Peete,
Margaret Phillips, John Roberts, David Sullivan
Absent: Rebecca Green, Norma Kobzina
Agenda
I. Announcements
II. May 5 UC Summit on Scholarly Publishing
III. Binding
IV. Technical Services Review
V. June CC meetings
VI. DiLib
VII. Updates - Ingenta, Library Bookstore, AUL-Collections search, Dollar
Devaluation Task Force
Action Items
* Margaret will contact selectors who now subscribe to BePress titles.
* Bernie will send out the TS review spreadsheet to members. Members will
select the five items they would like to be worked on first, and will
provide comments to give context to their choices. Send this to Gail by
Friday, May 27.
* Bernie and Barclay will arrange for an "informational session" on binding
to update selectors on options and prices
* Jim Gordon will implement the agreed-to permanent increase in funding for
Binding.
* CC members will send their "top five" collections-related TS
tasks-to-be-addressed & comments to Gail by Friday May 27
* CC members will send agenda ideas for the transition meeting (June 21) to
Gail
* CC members will review the draft DiLib form and send comments to Margaret
* Margaret will draft a letter for Bernie to send to Ingenta expressing our
dissatisfaction with their long downtime and lack of responsiveness.
Meeting Content
I. Announcements
* CDL is currently renegotiating the contract with Lippincott, Williams &
Wilkins. CDL asks that individual campuses not renew or undertake new
subscriptions with this publisher until the contract is finalized.
* CDL has paid for the first years of BePress access, but is now asking
campuses to pay their share of a new contract providing access to 25
(instead of 11) BePress titles. Margaret has prepared a spreadsheet showing
what UCB currently subscribes to, for how much, and what titles we would
gain access to, for how much. Margaret will send this out to the affected
selectors, asking for their comments.
II. May 5 UC Summit on Scholarly Publishing
Bernie and Margaret attended the May 5 UC Summit on Scholarly Publishing.
Attendees included ULs, members of CDC, and the Scholarly Publishing
Officers from each campus -- about 40 people. The meeting provided a forum
for in-depth discussion about goals UC wants to achieve vis a vis scholarly
communication. The group agreed that we need to address the issues; that
just changing licensing models will not be a real and long-term solution;
that each campus will need to take action on four interrelated fronts:
supporting national efforts to create and support alternative methods;
changing our strategies when negotiating licenses; locally fostering new
models; rallying our faculties. The ULs will be charging various groups to
take this day's discussions forward.
III. Binding
Bernie, Barclay and Gail gave an overview of the functions and budget for
binding, pointing out that there has been a recurring deficit of about
$70,000 each year for at least the last four years. This deficit has been
met in the past by appropriations of one-time money. Collections Council
advised that the binding budget be permanently increased by $70,000 and
that an inflation rate of 1.4% be added for the upcoming year in an order
to curtail the annual deficits. (The inflation rate, like all inflation
rates will be subject to annual review.) Bernie will cover the deficit for
2004 and 2005 using one-time funds.
CC also recommended that Binding (what treatments are available at what
cost) might be the subject of an educational session for all selectors,
covering the different binding treatments, their costs, and how to specify
or change treatment selection.
IV. Technical Services Review
Collections Council is one of several groups that will respond to the
Technical Services Review survey. CC members agreed to identify which five
TS Tasks seem most in need of work and to send these lists, together with
their reasons for selecting each time, to Gail by Friday May 27. The
compiled responses will serve as a departure point for discussion at the
next CC meeting on June 7. CC members may be providing input through other
groups as well -- they are asked to make their choices for CC specifically
holding "collections effects" in mind.
V. June CC meetings
CC will meet June 7, as usual. We will use our other June meeting (6/21) as
a transition meeting, asking both continuing and new members to attend.
Please send Gail your ideas of what we might want to cover at this
transition meeting.
VI. DiLib
Margaret passed out a standard form to help clarify and facilitate CC
review of selector requests for DiLib funding. CC members will review the
form, and send corrections to Margaret
VII. Updates
* Ingenta - the access problem to this platform seems solved for most
titles. Margaret and Rebecca will stay in close touch on cases like this
one, moving to "up the ante" early in the process. Margaret will draft a
letter for Bernie to send to Ingenta expressing our dissatisfaction with
this long downtime and their lack of responsiveness.
* Library Bookstore - Admin expects a report from the working group on this
soon, and will act quickly as a result. Admin thanks CC for the principles
we sent.
* AUL for Collections search - the search committee is invited to review
resumes in the Librarian's Office; a first meeting is being scheduled early
in June.
* Dollar Devaluation Task Force - this task force has been charged. John
Roberts will act as chair. Their report is due back to Bernie at the end of
June.
Next Meetings:
June 7: Technical Services Review; Referral task force report
June 21: Transition meeting (include discussion of DiLib form)
July/August: Dollar Devaluation Task Force results; reports back from
recipients of one-time collections $; eBooks working group report
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Collections Council Minutes
May 17, 2005
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Marlene
Harmon, Bernie Hurley (chair), Ann Jensen, Barclay Ogden, Gary Peete,
Margaret Phillips, John Roberts, David Sullivan
Absent: Rebecca Green, Norma Kobzina
Agenda
I. Announcements
II. May 5 UC Summit on Scholarly Publishing
III. Binding
IV. Technical Services Review
V. June CC meetings
VI. DiLib
VII. Updates - Ingenta, Library Bookstore, AUL-Collections search, Dollar
Devaluation Task Force
Action Items
* Margaret will contact selectors who now subscribe to BePress
titles.
* Bernie will send out the TS review spreadsheet to members. Members will
select the five items they would like to be worked on first, and will
provide comments to give context to their
choices. Send this to Gail by Friday, May 27.
* Bernie and Barclay will arrange for an "informational
session" on binding to update selectors on options and prices
* Jim Gordon will implement the agreed-to permanent increase in funding
for Binding.
* CC members will send their "top five" collections-related TS
tasks-to-be-addressed & comments to Gail by Friday May 27
* CC members will send agenda ideas for the transition meeting (June 21)
to Gail
* CC members will review the draft DiLib form and send comments to
Margaret
* Margaret will draft a letter for Bernie to send to Ingenta expressing
our dissatisfaction with their long downtime and lack of
responsiveness.
Meeting Content
I. Announcements
* CDL is currently renegotiating the contract with Lippincott, Williams
& Wilkins. CDL asks that individual campuses not renew or undertake
new subscriptions with this publisher until the contract is
finalized.
* CDL has paid for the first years of BePress access, but is now asking
campuses to pay their share of a new contract providing access to 25
(instead of 11) BePress titles. Margaret has prepared a spreadsheet
showing what UCB currently subscribes to, for how much, and what titles
we would gain access to, for how much. Margaret will send this out to the
affected selectors, asking for their comments.
II. May 5 UC Summit on Scholarly Publishing
Bernie and Margaret attended the May 5 UC Summit on Scholarly Publishing.
Attendees included ULs, members of CDC, and the Scholarly Publishing
Officers from each campus -- about 40 people. The meeting provided a
forum for in-depth discussion about goals UC wants to achieve vis a vis
scholarly communication. The group agreed
that we need to address the issues; that
just changing licensing models will not be a real and long-term solution;
that each campus will need to take action on four interrelated fronts:
supporting national efforts to create and support alternative methods;
changing our strategies when negotiating licenses; locally fostering new
models; rallying our faculties. The ULs will be charging various groups
to take this day's discussions forward.
III. Binding
Bernie, Barclay and Gail gave an overview of the functions and budget for
binding, pointing out that there has been a recurring deficit of about
$70,000 each year for at least the last four years. This deficit has been
met in the past by appropriations of one-time money. Collections Council
advised that the binding budget be permanently increased by $70,000 and
that an inflation rate of 1.4% be added for the upcoming year in an order
to curtail the annual deficits. (The inflation rate, like all inflation
rates will be subject to annual review.) Bernie will cover the deficit
for 2004 and 2005 using one-time funds.
CC also recommended that Binding (what treatments are available at what
cost) might be the subject of an educational session for all selectors,
covering the different binding treatments, their costs, and how to
specify or change treatment selection.
IV. Technical Services Review
Collections Council is one of several groups that will respond to the
Technical Services Review survey. CC members agreed to identify which
five TS Tasks seem most in need of work and to send these lists, together
with their reasons for selecting each time, to Gail by Friday May 27. The
compiled responses will serve as a departure point for discussion at the
next CC meeting on June 7. CC members may be providing input through
other groups as well -- they are asked to make their choices for CC
specifically holding "collections effects" in mind.
V. June CC meetings
CC will meet June 7, as usual. We will use our other June meeting (6/21)
as a transition meeting, asking both continuing and new members to
attend. Please send Gail your ideas of what we might want to cover at
this transition meeting.
VI. DiLib
Margaret passed out a standard form to help clarify and facilitate CC
review of selector requests for DiLib funding. CC members will review the
form, and send corrections to Margaret
VII. Updates
* Ingenta - the access problem to this platform seems solved for most
titles. Margaret and Rebecca will stay in close touch on cases like this
one, moving to "up the ante" early in the process. Margaret
will draft a letter for Bernie to send to Ingenta expressing our
dissatisfaction with this long downtime and their lack of
responsiveness.
* Library Bookstore - Admin expects a report from the working group on
this soon, and will act quickly as a result. Admin thanks CC for the
principles we sent.
* AUL for Collections search - the search committee is invited to review
resumes in the Librarian's Office; a first meeting is being scheduled
early in June.
* Dollar Devaluation Task Force - this task force has been charged. John
Roberts will act as chair. Their report is due back to Bernie at the end
of June.
Next Meetings:
June 7: Technical Services Review; Referral task force report
June 21: Transition meeting (include discussion of DiLib form)
July/August: Dollar Devaluation Task Force results; reports back from
recipients of one-time collections $; eBooks working group report
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