Guest: UL Tom Leonard
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Rebecca
Green, Bernie Hurley (chair), Ann Jensen, Norma Kobzina, Cam Olen (for
Barclay Ogden), Gary Peete, Margaret Phillips, John Roberts, David
Sullivan. Absent: Marlene Harmon
Agenda
I. Announcements
II. Visit from UL Tom Leonard
III. DiLib requests
IV. Exchange Rate Review
V. Wiley e-Books
VI. Library Book Store
VII. Ingenta
VIII. Update on CC Access Projects
Action Items
* Margaret will send a message to allusers about the Statement of
Principles adopted by the UC Berkeley Academic Senate.
* Bernie will call the first meeting of the AUL-Collections search committee.
* Council reps agreed to take the general topic to their councils for
discussion: What are the repercussions of agreeing to annual fees for
electronic reference materials that in print we would only pay for
irregularly? Doesn't moving to a "licensing model" for reference materials
put us on the same road as we now face with electronic journals? What
options or strategies might we exploit instead?
* Exchange Rates: Jim Gordon will distribute $100,000 in one-time funds to
those same selectors and in the same ratio who received relief in January
2004. Bernie will charge a group to recommend how to allocate an additional
$100,000 in one-time money for exchange rate relief.
* e-Books from Wiley: Ann will find out who else at UC Berkeley is
interested in taking advantage of the discounted prices Wiley is offering
for e-Books and report back to Bernie and Technical Services.
* Library Bookstore: Ann will draft an email for CC review on issues raised
by current discussions on the future of the Library Bookstore.
* Ingenta: Ann and Rebecca will draft a short description of the nature and
magnitude of problems UC Berkeley is experiencing due to failure of the
Ingenta platform. Bernie will use this document to raise the issue with CDC
and with Mike Rancer. Rebecca will see if it's possible to generate a list
of these titles sorted by publisher.
Meeting Content
I. Announcements
* The working group on Referrals is in process of drafting their report.
* The Academic Senate has posted their Scholarly Publishing Statement of
Principles. Margaret will send the url to allusers.
II. Visit from UL Tom Leonard
Tom touched on these points:
* Freshmen reading list
* RLIN 21 - difficulties UC Berkeley is experiencing
* AUL Collections. Search Committee has been selected. Bernie, the Chair
for the group, will be calling a kick-off meeting soon. The group will be
working with an external recruiter to deepen the pool of applicants.
* Tom thanked CC for helping formulate components of the Technical Services
Review and for their input into setting GLADIS priorities. (He mentioned
that the Affiliated Libraries are very interested in GLADIS priorities as
well.)
* Budget: all signs support the Governor and Legislature abiding by the
Governor's compact with UC. The campus is very hopeful that promised
increases for staff salaries will be forthcoming. Admin is hopeful that our
requests for new collections money (to cover inflation) will also be
favorably received.
* The Annex upgrade and new construction on EAL are progressing on schedule.
* Tom thanked all those involved in the new trial agreement to outsource
cataloging to ARLYNK.
* Tom (and Bernie and Margaret) will be attending the upcoming UC Summit on
Scholarly Communication. The focus of this forum is to discuss "how UC
might use our financial power to change the market?" Tom explained that
discussion topics at this summit are meant to be provocative and are
intended to allow free and open discussion well in advance of UC needing to
decide on strategies for the next round of contract negotiations (which are
a ways off in time.) This financial-leverage-when-buying discussion is one
branch of the discussion; another branch is how authors and editors might
change their behaviors to create and support alternative models for
scholarly communication.
* UC Berkeley will be developing a new capital campaign. The kick-off for
campus discussion will be at a Council of Dean meeting on May 10th,
followed up on August 24. Tom expects that this campaign can assist
collections, as did the previous campaign.
III. DiLib requests
* CC approved DiLib funding for the International Encyclopedia of Social
and Behavioral Sciences with some reservation. Council reps agreed to take
the general topic to their councils for discussion: What are the
repercussions of agreeing to annual fees for reference materials that in
print we would only pay for irregularly? Doesn't moving to a "licensing
model" for reference materials put us on the same road as we now face with
electronic journals? What options or strategies might exploit instead?
* CC also approved DiLib funding for 1) Thermophysical Properties of Matter
Database, and 2) Microelectronics Packaging Materials Database. These
requests mark a move into new territory of licensing electronic data and
have considerably more functionality in electronic rather than print
format. However, this does invoke an annual charge for material that we
might not otherwise purchase on an annual basis. CC asks that the utility
of these subscriptions be evaluated after one year, with a report back to CC.
IV. Exchange Rate Review
CC looked together at a spreadsheet showing the exchange rates as of
February 1, 2005 and compared them to those used in January 2004 to make
one-time adjustments to m-funds. The situation is worse now than it was then.
Bernie proposed and CC agreed to the following steps to partially mitigate
lost purchase power due to deterioration of exchange rates July 1 2004 -
June 30 2006. Everyone agreed that although we will apply some one-time
money towards this problem, that there is not enough money available to
"make everyone whole."
Step1: $100,000 in one-time money be distributed to those who received
funds in January 2004 in the same ratio as the share they received then.
Jim Gordon will make these appropriations immediately.
Step2: A group will be constituted to consider how to distribute another
$100,000 in one-time funds for use during 2005-2006. In undertaking their
work they will make a call again to selectors who can self-identify if they
have been negatively impacted by exchange rates. They will also take into
account who benefited in Step 1.
V. Wiley e-Books
CDL's recent contract with Wiley includes, among other things, an offer of
discounted purchase prices for a list of 1000 e-books. Ann Jensen believes
that Terry Vrable will act as the conduit for orders that UC Berkeley
selectors would like to place from this list. Since this is new territory,
we need to answer the following questions: which titles do selectors want
to purchase? Who will contact Terry with this information? How will UC
Berkeley be notified of / billed for charges? Technical Services needs this
information both to do necessary copy cataloging as well as to pay amounts
due using the correct m-funds. Ann Jensen agreed to speak with Barbara
Glendenning and science selectors to gather this information.
VI. Library Book Store
Collections Council agreed that several functions that have been associated
with the Library Bookstore are crucially important and they would like to
highlight these for ADMIN: we need a rational way to deaccession material;
a rational way to dispose of material (either from our shelves or from
gifts); and a timely way to accept and process collections from donors.
Members expressed that this needs to be resolved as soon as possible. Ann
Jensen is drafting a statement for review by CC.
VII. Ingenta
Ann Jensen and Rebecca Green reported that Berkeley has paid for access to
967 titles that should be available through the Ingenta platform from
multiple publishers, but which are not available. Ann and Norma will draft
a description of the problem for Bernie to use in discussions with CDC and
with Mike. We should also make the problem (and possible solution) known to
selectors. Rebecca will see if it's possible to generate a list of these
titles sorted by publisher.
VIII. Update on CC Access Projects
* All four scanners and software have been installed in TS for the scanning
projects. A workflow has been developed for use in creating and tracking
files between TS and ARLYNK. TS is in process of hiring 4 Arabic-speaking
students and 4 Slavic language students to do the scanning and marking for
these projects.
* TS is in process of hiring Spanish-speaking students to begin phase 1 of
the Level D project
* TS has hired an Indonesian-speaking student who has begun work on the
20-year backlog of monographic fiche for SEALS.
* EAL is running 6 projects; they have most recently been working with LHRD
to get their temporary positions classified.
* Afterword: Music and Maps are up and running; the Preservation project is
scheduled to begin in July; the Bancroft projects are scheduled to begin in
September; Forestry should begin soon.)
Next meeting: May 17, 2005
Future Agenda topics:
* Binding
* Referrals working group report
* Standard form for submitting DiLib requests
* DiLib/DiLis
* Budget
* Technical Services Review
* Library Bookstore
* eBooks working group report
* Reports back - Recipients of one-time $ for collections
* CC Issues to be addressed in 2005/2006