Collections Council
Minutes for Meeting of March 15, 2005
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Rebecca
Green, Marlene Harmon, Bernie Hurley (chair), Ann Jensen, Barclay Ogden,
Gary Peete, Margaret Phillips, John Roberts, David Sullivan
Absent: Norma Kobzina
Action Items:
* Gail will inform Lynne of CC's GLADIS project priorities.
* CC members are invited to send "workflow" issues/problems to Rebecca
Green to become input for her analysis of the Continuing and Electronic
Resources Division.
* CC representatives from the subject councils are welcome to review the
applicant resumes for the AUL-Collections position. (Copies will be
available in Alan Ritch's office; ask Brenda for the key.)
* Bernie will send an e-mail invitation to an informal "referral" think
tank group.
Agenda:
I. Announcements
II. Brief Updates: AUL-Collections, Collections Access Projects
III. GLADIS Project Review
IV. CDC Update
V. Do we need a referral procedure?
Meeting Contents
I. Announcements
Rebecca Green reminded members that she has accepted a six-month assignment
as acting Head of the Continuing and Electronic Resources Division to
analyze workflows, make changes as needed, and make recommendations on the
Division's future direction. She welcomed comments from CC members on any
issues/problems they would like to give her in person or via email.
II. Brief Updates:
AUL-Collections - No new resumes have been received. ADMIN is making
progress on finding a headhunter/recruiter to help enrich the applicant
pool. Bernie invited CC members who are subject council representatives to
look a the resumes that have been received. A search committee will be
seated after a sufficient number of applicants are in the pool.
Collections Access Projects - ARLYNK, the vendor who will do much of the
outsourced cataloging for TS projects has been onsite since last Thursday,
working with TS to finalize workflows and cataloging standards. So far
sample records that they have done have been very high quality. Gail has
been working with Elise to clarify how project managers should submit
workstation requests and personnel requisitions to ensure that all requests
are linked to the proper chart strings, and are in accordance with campus
policies. John Roberts reported that they have located a student who can
begin work on the libretto project in Music.
III. GLADIS Project Review
CC formulated their response to Systems request for "the most important 2-3
complex/long projects, and no more than 10 projects altogether." Gail will
email CC's list to Systems.
IV. CDC Update
Bernie reported that CDC met yesterday in Oakland.
* Licenses: Blackwell's has been signed; Sage is closer to completion;
Lippincott is in the works; Optical Society of America is coming forward;
BePress will be discussed as to how to handle future funding. Elsevier has
recently purchased Urban & Fisher, and the new titles will become part of
SCP. Harvard Business Review, a contributor to EBSCO Business Premiere, has
set limits to use of their material for purposes of e-reserves and course
paks. CDC has decided that additional fees for this kind of use fall
outside CDL's scope for funding, and will be up to individual
faculty/campuses to cover.
* Upcoming UL summit (May) on Scholarly Publishing. CDC is formulating a
number of scenarios to foster discussion at the May summit. The goal is to
assess how much "pain" UC as a whole is willing to undertake in order to
change models of scholarly communication.
* Shared Print: Nancy Kushigian proposes to plan for a prospective print
archive for Duke University serials using a co-pay model for financing; a
systemwide agreement with Small Press Distribution to receive their titles.
There is also a proposal for germanic materials at hand, and the germ of an
idea whereby campuses can offer backruns of titles to a shared print
archive, thereby allowing all campuses to withdraw copies of these items
from their shelves (and from the RLFs themselves.)
V. Do we need a referral procedure?
Bernie and Sheila have agreed that her technical service division will not
change procedures for interacting with subject specialty libraries without
proper review (e.g., Collections Council; Technical Services Council).
Bernie also reported that Sheila Wekselbaum is very much in favor of
talking through the goals, expectations and procedures for making the most
efficient referrals from one selector to another. CC discussed a number of
people who are knowledgeable about this, and might be willing to help CC
scope the issue, and draft some results. Bernie will email these
individuals, asking them to draft a charge, and to actually then perform
the charge if they are willing to do so.
Next Meeting:
* Series on approval - feedback from Councils
* NAP - feedback from Councils
* AUL-Collections
* Access Projects Update
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Collections Council
Minutes for Meeting of March 15, 2005
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Rebecca
Green, Marlene Harmon, Bernie Hurley (chair), Ann Jensen, Barclay Ogden,
Gary Peete, Margaret Phillips, John Roberts, David Sullivan
Absent: Norma Kobzina
Action Items:
* Gail will inform Lynne of CC's GLADIS project priorities.
* CC members are invited to send "workflow" issues/problems to
Rebecca Green to become input for her analysis of the Continuing and
Electronic Resources Division.
* CC representatives from the subject councils are welcome to review the
applicant resumes for the AUL-Collections position. (Copies will be
available in Alan Ritch's office; ask Brenda for the key.)
* Bernie will send an e-mail invitation to an informal
"referral" think tank group.
Agenda:
I. Announcements
II. Brief Updates: AUL-Collections, Collections Access Projects
III. GLADIS Project Review
IV. CDC Update
V. Do we need a referral procedure?
Meeting Contents
I. Announcements
Rebecca Green reminded members that she has accepted a six-month
assignment as acting Head of the Continuing and Electronic Resources
Division to analyze workflows, make changes as needed, and make
recommendations on the Division's future direction. She welcomed comments
from CC members on any issues/problems they would like to give her in
person or via email.
II. Brief Updates:
AUL-Collections - No new resumes have been received. ADMIN is making
progress on finding a headhunter/recruiter to help enrich the applicant
pool. Bernie invited CC members who are subject council representatives
to look a the resumes that have been received. A search committee will be
seated after a sufficient number of applicants are in the pool.
Collections Access Projects - ARLYNK, the vendor who will do much of the
outsourced cataloging for TS projects has been onsite since last
Thursday, working with TS to finalize workflows and cataloging standards.
So far sample records that they have done have been very high quality.
Gail has been working with Elise to clarify how project managers should
submit workstation requests and personnel requisitions to ensure that all
requests are linked to the proper chart strings, and are in accordance
with campus policies. John Roberts reported that they have located a
student who can begin work on the libretto project in Music.
III. GLADIS Project Review
CC formulated their response to Systems request for "the most
important 2-3 complex/long projects, and no more than 10 projects
altogether." Gail will email CC's list to Systems.
IV. CDC Update
Bernie reported that CDC met yesterday in Oakland.
* Licenses: Blackwell's has been signed; Sage is closer to completion;
Lippincott is in the works; Optical Society of America is coming forward;
BePress will be discussed as to how to handle future funding. Elsevier
has recently purchased Urban & Fisher, and the new titles will become
part of SCP. Harvard Business Review, a contributor to EBSCO Business
Premiere, has set limits to use of their material for purposes of
e-reserves and course paks. CDC has decided that additional fees for this
kind of use fall outside CDL's scope for funding, and will be up to
individual faculty/campuses to cover.
* Upcoming UL summit (May) on Scholarly Publishing. CDC is formulating a
number of scenarios to foster discussion at the May summit. The goal is
to assess how much "pain" UC as a whole is willing to undertake
in order to change models of scholarly communication.
* Shared Print: Nancy Kushigian proposes to plan for a prospective print
archive for Duke University serials using a co-pay model for financing; a
systemwide agreement with Small Press Distribution to receive their
titles. There is also a proposal for germanic materials at hand, and the
germ of an idea whereby campuses can offer backruns of titles to a shared
print archive, thereby allowing all campuses to withdraw copies of these
items from their shelves (and from the RLFs themselves.)
V. Do we need a referral procedure?
Bernie and Sheila have agreed that her technical service
division will not change procedures for interacting with subject
specialty libraries without proper review (e.g., Collections Council;
Technical Services Council). Bernie also reported that Sheila
Wekselbaum is very much in favor of talking through the goals,
expectations and procedures for making the most efficient referrals from
one selector to another. CC discussed a number of people who are
knowledgeable about this, and might be willing to help CC scope the
issue, and draft some results. Bernie will email these individuals,
asking them to draft a charge, and to actually then perform the charge if
they are willing to do so.
Next Meeting:
* Series on approval - feedback from Councils
* NAP - feedback from Councils
* AUL-Collections
* Access Projects Update
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