Attended by: Gail Ford (recorder), Jim Gordon, Rebecca Green, Bernie Hurley
(chair), Ann Jensen, Norma Kobzina, Barclay Ogden, Gary Peete, John
Roberts, David Sullivan, Allan Urbanic for Phyllis Bischof.
Absent: Marlene Harmon, Margaret Phillips
Guests: Lynne Grigsby-Standfill, Lee Leighton, Eileen Pinto
Action Items
* Gail will work with CC members to winnow and reorganize the list of
GLADIS Projects to ease discussion and prioritization of same.
* Gail will modify a document describing a proposal to increase our use of
YBP option for series on approval; Council Reps will take this to next
month's Council meeting for discussion.
* Jim Gordon will lead a discussion on NAP at the next CC meeting.
* Gail will develop a summary sheet describing the one-time access projects
that have been approved, and will send this to "selectors."
* Council Reps will ask Councils for any suggestions they may have of
collections Nancy Kushigian might consider when developing ideas to build
UC prospective print collections.
Agenda
I. GLADIS Project Review
II. Announcements
III. Series on approval
IV. Update on 1-time access projects
V. Prospective Shared Print
Meeting Content
I. GLADIS Project Review (Lynne Grigsby-Standfill & Eileen Pinto)
Lynne and Eileen attended to describe and answer questions about the GLADIS
Project list now under review by Councils. Councils are asked to provide
Systems with a list of the ten projects they feel are the most pressing,
with no more than 2 or 3 of these being from the "complicated/long" list.
Lynne asked that CC respond to this request by March 15. Lynne mentioned
that one person from each Council will act as liaison to Systems office as
information about priorities are collected and collated. Final results of
this advice process will go forward to Bernie, Isabel, and Lee who will set
priorities for the list.
CC discussed process and agreed that
* Gail would create a draft excerpt, pulling out the projects from the list
that seem Collection-related
* CC would give Gail feedback, and itemize any questions they have
* Gail would send the revised list back out to CC and the questions to Systems
* CC members would send their top five projects to Gail to collate and
bring to the next meeting.
Lynne agreed to attend the March 1 CC meeting to answer CC's questions.
II. Announcements
* Bernie thanked those who had responded to his request for a list of
collections that might be of interest to a search engine looking for
material to digitize.
* JSTOR. A project manager has been hired at SRLF and will begin working
with liaisons on each campus. Willyce Kim will be Berkeley's liaison, and
Ginny Moon will be the liaison for NRLF.
* Scholarly Publishing: Bernie reported that the ULs are working through
CDC and the Scholarly Publishing group to formulate scenarios for
discussion at a UC summit scheduled for May 2005.
* Blackwell. CDL expects a signed contract soon.
* Springer. Negotiations are still under way.
* Taylor & Francis. CDL would like to enter a discussion with T&F about a
consortial arrangement.
III. Series on approval
The Doe/Moffitt Approval Plan Project group discussed ways to make our use
of YBP more efficient. One proposal, to consider shifting a considerable
number of standing orders to YBP and converting them to series on approval
was referred to CC for consideration. CC found that this idea had merit.
Gail will revise a background document on this topic per CC's advice.
Council reps will take this information to the Councils asking whether or
not they think this strategy is worth pursuing. If the general consensus is
that we would likely benefit, Jim Gordon will work with individual
selectors to begin identifying titles that are good candidates for this
treatment.
Jim Gordon requested time on CC's next agenda to discuss a similar project
for National Academy Press (NAP), a blanket order we might convert to
series on approval.
IV. Update on 1-time access projects
Bernie gave an update on the 1-time access projects: all proponents have
been notified of the status of their request; EAL will be able to go
forward with all six projects simultaneously, including the two projects
they will manage for ENVI and ANTH; Bernie and Lee are furthering
discussions with ARLYNK, the vendor identified to do much of the outsourced
cataloging; chart strings are being assigned; project management logs for
each project will be updated regularly by project managers and these logs
will be viewable by all selectors with access to a networked drive.
CC endorsed A.Jensen's idea that CC develop a summary sheet describing the
one-time access projects that have been approved, and will send this to
"selectors." Gail will do this on CC's behalf.
V. Prospective Shared Print (when there is no digital)
Bernie mentioned that Nancy Kushigian, UC Director for Shared Print, has
CDC's endorsement to begin thinking through possible projects to test the
pros and cons of prospective shared print (UC-wide agreements to centrally
buy and mutually own current and future print works that do not have a
digital counterpart.) Nancy has campuses to send her ideas of collections
that might be well served by this kind of an arrangement (e.g., create a
blanket order UC-wide for one copy of each monograph available through
Small Press Distribution.) Council reps will raise this question with their
Councils, and report back to CC.