Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Rebecca
Green, Marlene Harmon, Bernie Hurley (incoming chair), Patricia Iannuzzi
(outgoing chair), Ann Jensen, Norma Kobzina, Cam Olen (for Barclay Ogden),
Gary Peete, Margaret Phillips, John Roberts, David Sullivan
Guests: Armanda Barone, Lee Leighton, Sheila Wekselbaum
Action Items:
* Patty will be announcing the recruitment for Director of Collections at
ALA and will take copies of the job description with her.
* Springer negotiations continue. There was some confusion about where we
stand on reviewing/acting on Springer titles. [Note: Since the meeting
we've confirmed: Blackwell and Springer titles have had local print
cancelled and selective reinstatements of print processed. No fund
accounting has been done yet, nor will it be until contracts are signed. No
Kluwer titles were involved.]
* Patty has drafted a letter to faculty explaining the campus-wide decision
to cancel print subscriptions to Blackwell and Springer. This is under
review. She will be posting it to the Collections website, together with a
list of the exact titles for which we will rely on electronic access in
lieu of print.
* Margaret will report back to DiLib requestors (Miller, Church, McKenzie)
Agenda:
I. Announcements
II. DiLib
III. One-time Projects
Meeting Content:
I. Announcements
* Patty welcomed Bernie as the interim Director for Collections. Bernie
reported that the job description has been approved and that it should
appear on LHRD's website soon. Patty will be announcing the recruitment at
ALA and will take copies of the job description with her.
* Lee reported that Carole McEwan has stepped down as the Head of
Continuing and Electronic Resources and that she will continue as the Head
for the subdivision for Serials Check-in. Lee will serve as acting Head for
Continuing and Electronic Resources, with Armanda's help. Although it would
be nice to recruit for this vacancy, the Library has no available positions
at this time.
* Bernie and Lee will be visiting the Technical Services and subject
councils soon to talk about their thoughts on an upcoming review of
Technical Services. The review will assess what's working and what's not;
will offer short term and longer term solutions; and will provide essential
information for writing specifications for the forthcoming Integrated
Library System.
* CDC had a conference call on December 10. Items of interest include
+++ Springer negotiations continue. There was some confusion about where we
stand on reviewing/acting on Springer titles. Margaret will investigate and
get back to CC.
+++ Patty has drafted a letter to faculty explaining the campus-wide
decision to cancel print subscriptions to Blackwell and Springer. This is
under review. She will be posting it to the Collections website, together
with a list of the exact titles for which we will rely on electronic access
over print.
+++ CDL has agreed to ensure that the Duke University Press titles that are
being dropped from Project Muse will be available to UC. UC Berkeley will
cover our co-pay ($1600/year) from DiLis (fund formerly known as AULDS).
+++ CDL has entered into negotiations for a consortial package with Sage.
* Patty heard substantial support from UC Berkeley to continue paying
membership to the Public Library of Science, which in turn defrays author
fees. Discussion continues in CDC.
* Based on CC input and on further information received from proponents,
Patty has made decisions on all the one-time requests for collections and
has informed proponents. $189,000 will come from one-time 19900 funds, and
$107,000 will come from DiLib.
* Dan Greenstein and the University Librarians are charging a group to
draft a UC strategic plan for scholarly communication. The group will
include members from the ULs, SOPAG, CDC, campus scholarly communication
officers, and JSC. There will also be a summit on scholarly communication
at the end of May.
II. DiLib
* CC discussed Mari Miller's request for Environmental Issues & Policy
Index (EIPI) Premier Package. CC members report that compared to other
databases that we currently subscribe, EIPI offers very little unique
content. Margaret will respond to Mari suggesting that if she can offer us
some additional information about the value of this resource over other
databases we already subscribe to, she can resubmit her request.
* Jim Church requested that Organization for Economic Co-operation and
Development (OECD) be considered, after-the-fact, as a DiLib candidate. CC
concurs. Jim will contribute 1/3 towards the cost.
* Jean McKenzie's request for AccessScience was cautiously approved. Paying
for this kind of resource changes it from a periodic monograph expense into
a serial commitment. Science Council is asked to discuss and advise on
keeping one print archival copy on campus; and relinquishing future print
access rather than buying new editions when the become available. [Doe has
a copy of this resource as well, and should be included in this discussion.]
III. One-time projects
CC approved a proposal by Patty and Bernie to fund $1.1 million dollars to
improve access to monographs; $300,000 to be set aside to address serials
backlogs; and $500,000 for the new Integrated Library System. These liens
will be placed against AUL centralized discretionary one-time monies, some
of which are 19900 and some of which are in other buckets. Money will
become available, once project management guidelines are in place, for
subject specialty library requests, and in two parts for Technical
Service-related projects. In so doing, the Library will be spending
accumulated one-time funds that cannot be used to redress recurring
deficits that arise due to inflationary increases. This distribution will
still leave about $2 million in one-time discretionary funds for the new
Director of Collections to use upon arrival, sometime in 2007.
The $500,000 for an integrated library system (ILS) is CC's acknowledgement
that the current systems infrastructure is not sustainable.
The $300,000 is a placeholder to acknowledge the serious problems users
face in finding serials. CC discussed that perhaps a new call should be put
forward for serials projects, and that this call be seen in light of
expenses we may need to incur to prepare records for transfer into a new ILS.
The $1.1 million dollars for monograph projects was based on estimated
costs for those projects which CC previously recommended as worthy and
fitting the call's criteria. Bernie commented that proponents should all
understand that our ability to actually complete the projects will
ultimately be based on a) how good the cost estimates were, b) how much
time and staffing know-how are available over the next two years both in
Technical Services and in Systems.
CC began to discuss how these projects might be managed by project teams
with Gail helping to
articulate ways to monitor each project's progress for reporting back to
CC. Things CC might want to know include
* how much of the material is being processed and what is the expected
timeframe for completion?
* how much of the money allocated has been spent and how does this match to
expectations?
* how well are vendors for outsourcing performing?
Given the fact that we haven't tried to do projects in this way before, the
group agreed that CC might want quarterly updates on each project, and that
all projects should be reconsidered in one year's time, with a possible
re-balancing of resources and expectations.
Future Agendas:
* One-time projects - notifying proponents; project management; roles &
responsibilities
* Form and/or guidelines to standardize proposals for DiLib funding
* Scholarly Communications update (Margaret)
* Timing of next budget reduction/serial cancellation
* Series on approval with Yankee (Gail)
* CC is interested in hearing from Area Studies Librarians on their LC
Acquisitions (previously known as PL480)
* Development - communication on new gifts and endowment income; big
strategies for incorporating collections into fund-raising; smaller
strategies for liaisons to partner with faculty on grants and other ideas
for liaisons as fund-raisers
* One-time call for serials-related access projects ($300,000 appropriated
for these projects as part of 2004/2005 one-time call for access projects).
* July 1 2005: hear back from one-time collections proponents who were
asked to check in.
* January 2006: review of one-time projects and "course corrections" as required