Minutes
Collections Council Meeting
November 9, 2004
Attended by: Phyllis Bischof, Gail Ford (recorder), Rebecca Green, Jim
Gordon, Patty Iannuzzi, Ann Jensen Norma Kobzina, Barclay Ogden, Gary
Peete, Margaret Phillips, John Roberts, David Sullivan
Guests: Armanda Barone, Lee Leighton
Absent: Marlene Harmon
Action items:
* One-time call for projects: For those projects that will move to phase 2,
--- Bernie will provide comment on three of the proposals that would
require Systems expertise
--- Lee will notify proponents whose projects depend on CJK or Technical
Services support.
--- Gail will notify those proponents whose projects can be handled within
their own unit, asking for cost information and for clarification of any
outstanding questions
* One-time call for collections: Patty will follow-up on questions that
members had on proposals we discussed.
* Patty will confer with Isabel on the question of CJK material shelved in
the branches.
Meeting Content
I. One-time call for projects: Decide which proposals move to phase 2
The proposal seemed to fall into these categories
1. Cataloging and recon
2. Catalog clean-up and enhancement
3. Binding and conservation treatment, including digitization
4. Collection building
5. Public services
The group discussed each project, identifying the following criteria
(acknowledging that in some cases these criteria may be in conflict)
* does the proposal have broad collaborative support?
* is there strong external pressure to move on this (e.g., faculty passion)
Are there matching funds
available from departments? from selectors?
* is the staffing required something we can do? (CAN'T do library/admin
assistants > 1000 hours)
* providing basic catalog records to uncataloged material may be more
important than enriching existing catalog records
* does this help begin/support our emerging collections for data?
* does this help correct our lapses as a fed doc depository?
* it may be more desirable to improve access by enhancing our online
catalog(s) than by creating more separate files.
* some problems may be better addressed on a library-wide basis than on a
unit basis if they exist widely in the system.
Proposals fell into three groups
a) goes forward to Phase 2. There are three groups:
>>those where work can be performed within the requesting unit (Gail will
notify)
>>those where work depends on assistance from Systems (Bernie will provide
input)
>>those where work depends on assistance from Technical Services and/or
EAL (Lee will coordinate)
b) hold for reconsideration after other projects are costed
c) projects which seem to be possible through normal channels (without
extra funding)
d) proposals that CC recommends not be funded as a result of this call.
Phase 2 proposals should give particular thought to how we might use
graduate students to do the work.
II. One-time call for collections
The group began the process of sorting proposals into several categories:
a) needs more information, will come back to CC on December 7
b) outside the purview of this call, but the AUL may wish to give further
consideration
c) is eligible for DiLib funding and should be considered as such
d) does not seem to merit support at this time
Patty will follow-up with selectors on those requests about which CC has
questions. We will discuss the remainder of collections requests on December 7.