Attended by: Phyllis Bischof, Jim Boydstun (for Barclay Ogden), Gail Ford
(recorder), Marlene Harmon, Patty Iannuzzi (chair), Norma Kobzina, Gary
Peete, John Roberts, David Sullivan
Absent: Jim Gordon, Rebecca Green, Ann Jensen, Margaret Phillips
Action Items:
* CC members to attend one of the ARTstor demos on November 3.
* Patty will confirm with the serials package group whether they have
informed Jody of selectors desire to retain print for Blackwells and/or
Springer titles, and will let selectors know if their is further action
they need to take in this regard.
* Patty will ask CDL how migration away from OVID might affect
SilverPlatter titles.
* CC council reps should engage Councils in discussion of which journal
packages should be next in line as CDL negotiates for a centralized shared
print archive. Councils are encouraged to help articulate what criteria
might be used in setting these priorities. Please have responses to Patty
by December 17.
* Gail will clarify with a few proponents how they would rank access
projects if they requested one-time funds for more than one project.
Agenda:
I. Announcements
* ARTStor
* New Faculty Requests
* CDC update
II. Review One-time Funding requests - Collections
III. One-time Funding requests - Access Projects
Meeting Content:
I. Announcements
* ARTStor : please attend the ARTstor demo, November 3, 9am, Doe 105
* New Faculty Requests: Patty has approved the 10 requests that qualified
and has asked Jim Gordon to establish these selector funds. She will notify
those selectors.
* CDC update:
Patty attended an all-day CDC meeting and a conference call in October.
Some highlights:
-- Springer and Blackwell negotiations continue.
-- CDC discussed the phenomena that a number of databases (MLA, EI
Compendex, BIOSIS, INSPEC) are considering moving from OVID to another
platform. This could effect whether or not CDL continues to maintain an
OVID server, which in turn might influence some campuses who might need to
make other arrangements or pay themselves for OVID-served products.
-- Patty distributed a list of all the journal packages which CDL centrally
negotiates. In yellow are those packages for which CDL has already
successfully negotiated a central print copy for the shared print archive.
CDC would like to hear from campuses what packages should be considered
next, and our criteria when setting these priorities. Criteria that CDC has
brainstormed: pursue agreements with vendors who have been cooperative in
the past; select packages that have a lot of titles for which we'd see many
deposits for the amount of energy needed to make initial arrangements; be
sure we get a print copy in those disciplines who are happiest relying on a
single print run, at the same time encouraging users to use online versions
of this material.
-- Several journal packages now have a window in which CDL can swap titles
out and new/other titles in. CDC recommends that 3 representatives from
each campus communicate by email and possibly meet in January to identify
the titles that can/should be swapped. Milt Ternberg (humanities and social
sciences), Beth Weil (health and biosciences), and Camille Wanat (physical
sciences and engineering) will represent Berkeley.
-- CDC has established a working group looking at how GOBI might be used by
bibliographers to know what other campuses are ordering. They are also
investigating the features of YBP's "series on approval" approval plan
option. Gail is working with the group, sharing what Doe/Moffitt selectors
have learned over the last year through a variety of investigations,
retreats, and pilot projects.
-- Patty will be working between now and January to draft a CDC proposal
for a UC-wide symposium on current options and thinking about building
shared print collections (e.g., any benefits for foreign language
materials, LC acquisitions plans, etc.?) This symposium will be shepherded
to completion after she leaves.
-- Bernie Hurley is chair of a UC group investigating Electronic Resource
Management Systems. The needs are greater than the technology can deliver
and tough decisions ned to be made about priorities. An RFP is likely to go
out in January 2005.
-- Scholarly Publishing. UC held its first meeting of the Scholarly
Communications Officers. Margaret Phillips is our representative.
Berkeley's symposium planning group (select faculty with library support
staff) has drafted a statement of principles which they will shepherd
through the Academic Senate for approval, for presentation as "formally
adopted" at the Scholarly Publishing Symposium in March 2005.
-- CDC is continuing to discuss an East Asian Digital Libraries white paper
on possible centralization of some EAL digital collection management functions.
* Patty has committed $250,000 of Bill Replacement funds to a pot being set
aside by Admin with other library one time funds as seed money to purchase
an Integrated Library System. Conversion is inevitable. Patty indicated
that there will be a long planning process that precedes actual purchase of
a product, but that we need to begin the process of earmarking and raising
funds now.
II. Review One-time Funding requests - Collections
Twenty-one requests for collections one-time funds were received, totalling
$338,500. Collections Council will review each request for discussion and
decision on November 9. The desired outcome being a fair and equitable
process for allocating funds.
III. One-time Funding requests - Access Projects
Thirty-five proposals made by sixteen individuals were received.
Collections Council will review each request and come on November 9 ready
to discuss and decide which proposals will be approved to advance to Phase
2: staffing and cost analysis. Since this is a new process, members
brainstormed a list of criteria to use in making this decision, and will
forward to the group any additional criteria they articulate as they read
the proposals.