Collections Council
Minutes, October 5, 2004
Attended by: Phyllis Bischof, Gail Ford (recorder), Marlene Harmon, Jim
Gordon, Patty Iannuzzi, Ann Jensen, Norma Kobzina, Barclay Ogden, Margaret
Phillips, John Roberts, David Sullivan. Guests: Lee Leighton and Armanda
Barone.
Absent: Gary Peete
Agenda
I. Announcements
II. Call for one-time funding for collections
III. Call for one-time funding for projects
IV. Upcoming Dates - meetings / due dates
Action Items:
* Requests for one-time funding for faculty are due Friday October 15.
Patty will distribute a list to selectors to confirm and will bring a list
of requests to CC's October 19 meeting for their information.
* Council reps will remind Councils that one-time funding requests for new
faculty continues this year as it has in the last several years: no match
is required nor expected from either the faculty member nor the Dean
although additional funds may be available if the department contributes;
money may be requested on behalf of any new faculty member whether or not
the program they serve is new; liaisons are expected to have discussed how
money might be used with their faculty before submitting their request;
requests for new money will be reviewed in the context of past performance
on successfully spending new faculty funds. In some cases, new faculty and
deans do want to make contributions to the Library, in hopes of getting
some ratio of matching funds from the Library. These requests should go to
Patty on a case by case basis, and are not part of this one-time call.
* Council reps will ask their councils two questions regarding improving
communications between faculty/departments and liaisons: a) when and how do
you engage your faculty now? b) what might the Academic Senate Committee on
Libraries recommend as guidelines to Deans/Chairs for improving
communications (e.g., invite your liaison once each semester; name a
contact person in your department to mirror the liaison role, form a
library committee; make faculty distribution lists available to liaisons
without intermediary, etc.)
* Patty will re-issue the results of the survey she conducted a year or so
ago in which liaisons described the variety of things they do as "liaisons".
* David Sullivan and Ann Jensen will prepare a final draft of the one-time
call for projects and distribute it to the cc reflector for email comments.
Meeting Contents
I. Announcements
* ACAS. OCLC is no longer marketing this collections analysis tool --
feedback from libraries indicated that although you could do great things
with this program, it required a lot of analytical work by library
personnel. OCLC is working on a new version that should be easier to use
and accessible via the web. Their target delivery date: Feb. 2005.
* Two collections-related Early Birds are coming up: Oct 26, Vicky Reich
about LOCKSS and Nov 30, Nancy Kushigian on UC Shared Print Collections
* The one-time call for funds to support new faculty has gone out. Requests
are due back October 15. Patty will confirm the list by email with
selectors and share a list of requests at the CC October 19 meeting, for
members' information. Patty will decide on these requests unless there are
an unusually high number of requests, or if a request is unusual enough to
require CC advice.
* CDC Conference call
1.Blackwell and Springer: these negotiations are still underway at CDL.
Berkeley has cancelled all subscriptions and will reinstate print by
exception at the request of selectors. (Those titles have been identified
and Collections Core Services will initiate subscriptions for print plus
two years electronic for those limited titles.) Berkeley will take no
action on electronic subscriptions until advised by CDL.
2.Nancy Kushigian presented a document summarizing existing programs and
some thoughts about building shared UC print collections. CDC had a few
comments. This document went to the ULs as an update.
* Academic Senate Committee on Libraries (LIBR)
Patty was invited to LIBR to give them an update on Collections. She gave
them the highlights of the budget, the various calls for one-time funding;
an update on the Blackwell and Springer contracts; Shared Print initiatives
including JSTOR; and the staffing and service implications of recent cuts
to Library staff. She also recommended to them the new UC Office of
Scholarly Communication Website, at http://osc.universityofcalifornia.edu.
During this meeting, LIBR asked what they could do to help pave the way for
better communications with liaisons. Patty also asked CC what we might do
on our end to build tighter connections with faculty. These ideas came up
1. Council reps will ask their councils two questions regarding improving
communications between faculty/departments and liaisons: a) when and how do
you engage your faculty now? b) what might the Academic Senate Committee on
Libraries recommend as guidelines to Deans/Chairs for improving
communications (e.g., invite your liaison once each semester; name a
contact person in your department to mirror the liaison role, form a
library committee; make faculty distribution lists available to liaisons
without intermediary, etc.)
2. Patty will re-issue the results from the survey she conducted a year or
so ago describing the variety of things librarians do as "liaisons".
LIBR has actively and enthusiastically adopted the issue of scholarly
publishing, and members are helping to plan The Scholarly Publishing
Symposium (co-sponsored by LIBR and LAUC; scheduled for March 31, 2005; for
faculty, by invitation only) was also discussed. Current steps in the
planning include a letter co-signed by UL Tom Leonard and Academic Chair
Robert Knapp requesting that Chancellor Birgeneau and EVCP Gray for their
support and attendance; a draft UCB's Statement of Principles which
Symposium planning faculty will shepherd through the Academic Senate for
endorsement prior to the March 31 event. Margaret Phillips chairs the
symposium planning committee.
* Barclay brought samples of the kinds of damage to books that can and does
occur due to compact shelving in Doe. He clarified that this occurs a few
dozen times a year.
* JSTOR - the lists of titles UCB is willing to contribute to the JSTOR dim
archive have been sent in. It's likely that campuses will hear whether
their contributions have been "accepted" at the end of November, or early
December. Patty reminded folks that the Doe/Moffitt stacks will fill in the
foreseeable future, and D/M selectors at any rate should begin thinking
about collections management strategies that allow for "one in - one out".
JSTOR may well play into this coming need.
II. Call for one-time funding for collections
The requests for one-time funding for collections are due back to Patty on
November 1. At CC's November 2 meeting, CC will discuss the rubrics for
reviewing requests and teams of CC council reps will take a set of requests
for in-depth review. Final CC decisions on what will be funded will be
discussed at our special meeting of November 9.
III. Call for one-time funding for projects
A second draft prepared by Ann and David was discussed. They will make some
changes based on our discussion and resend the charge to CC for final
approval. Target dates: send out call on October 11; requests for funding
due to CC on November 1. Lee Leighton and Armanda Barone will attend this
meeting.
IV. Upcoming Dates - meetings / deadlines
* October 15 - request for new faculty funds due to Patty
* October 19 - regular meeting - Patty shares with CC the lists of one-time
funding for faculty requests
* November 1 - requests for one-time funding-collections AND
one-time-funding-projects due to Patty
* November 2 - regular meeting; discuss rubrics and divvy up one-time
requests for collections
Note: R.Green, J.Gordon, B.Ogden. M.Harmon may choose whether or not to attend
* November 3/4 - Patty sends out one-time requests for projects to cc
members for their review in advance of the November 9 discussion.
* Add November 9 (10 - noon 251 Moffitt) - final decision for one-time
requests for collections AND merit review of one-time requests for projects.
Note: L.Leighton and A.Barone invited to attend.
R.Green, J.Gordon, M.Harmon may choose whether or not to attend.
* November 10 - Patty announces decisions on one-time-requests-collections
* November 12 - Patty announces the one-time-requests-projects that will go
forward to phase 2, together with a list of people to include when
preparing phase 2.
* Cancel November 16 CC meeting
* December 3 - phase 2 requests for one-time-funding-projects are due to
Patty.
* December 7 - regular meeting; make final decisions on one-time requests
for projects
* December 10 - Patty announces final decisions on one-time requests for
projects