Guest: Nancy Kushigian
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Patty
Iannuzzi, Ann Jensen, Norma Kobzina, Barclay Ogden, Gary Peete, Margaret
Phillips, John Roberts, David Sullivan
Absent: Rebecca Green, Marlene Harmon
Patty introduced Nancy Kushigian, Director, Shared Print Collections from
UC Systemwide Library Planning. The agenda for today includes a) hearing
some from Nancy about what is happening now in planning for shared print,
b) sharing some preliminary ideas with Nancy about what UCB might gain from
shared print collections, and c) planning some for an Early Bird for UCB
folks to extend this conversation on shared print.
Background
Nancy reminded folks that her position was created at the advice of the
University Librarians, based on their belief that by working together
system wide we might build better collections than any single campus can on
its own. Nancy noted that each campus has its own perspective on the pros
and cons of various kinds of shared print collections, that she is now
hearing from all the campuses, and that she will be looking for common
goals that she can merge into a workable set of plans and priorities.
In Process
Nancy mentioned that the Elsevier/ACM prospective print collection is being
built. She also mentioned that we are making progress towards our first
retrospective print collection backup to electronic journals, as we
campuses complete their spreadsheets on JSTOR holdings for the proposed dim
archive.
Current Shared Print Proposals
Nancy reported on a recent proposal authored by the Germanist
bibliographers to build a prospective shared print collection of german
literature monographs. (This proposal has just arrived at CDC, and will be
discussed there soon.) She also reported on a proposal from the
History/Women's studies group for two archives for Muse print titles - one
in an RLF and one distributed on campuses
Comments CC had for Nancy to consider
* Some cooperative agreements make more sense with other universities or
institutions like CRL, rather than another UC campus.
* Incomplete and incorrect catalog records are a huge obstacle for building
shared collections and the system could benefit from cleaning these up.
* Building shared collections takes bibliographer time to talk and new
tools to make decision-making a more efficient process
* As personnel changes throughout the system, bibliographers who know the
collections disappear, and cooperative agreements are more difficult to
forge. How will we manage when senior bibliographers begin to retire?
* Campuses need to be held accountable for core collections.
* Campuses need to hold their faculty accountable for returning material
that has been recalled.
* Some policy might be put in place to limit borrowing of new materials, so
that the purchasing campus can make these high-use items available to their
faculty (rather than being asked to loan them immediately to other campuses.)
* As we move to electronic versions of print publications, we need to
ensure that we are linking users to authoritative versions of the item
(some aggregators are providing sub-standard facsimiles of the original.)
* As we try to move from print to electronic versions of a title, we need
to recognize differing the disciplinary cultures in disciplines that drive
users desire for print.
* What happens to agreements in tough budget times? How do we keep
agreements? How do we re-evaluate agreements, in case they no longer should
be held as a priority?
* Should there be some systemwide logic in building some of the more
specialized collections (e.g., should "money following the expertise" for
things like classics collections?)
* Might we volunteer bibliographer expertise by campus, but have
centralized shared cataloging and tech processing?
Early Bird
* Nancy might frame the discussion as "let's imagine together what Berkeley
would gain from various kinds of shared print collections." We anticipate
that attendees will also have questions and concerns to share. It might be
useful to brainstorm some on how to get reluctant faculty to buy into the
idea of "remote" print collections.
* Gail will work with Nancy to select a date for an Early Bird for all
Library staff interested in the topic of shared print collections.