Collections Council
Minutes, Meeting of August 3, 2004
Attended by: Phyllis Bischof, Jim Boydston (for Barclay Ogden), Gail Ford
(recorder), Jim Gordon, Rebecca Green, Marlene Harmon, Patty Iannuzzi
(chair), Ann Jensen, Norma Kobzina, Gary Peete, Margaret Phillips, John
Roberts, David Sullivan
Action Items
* Patty will arrange a Collections Early Bird for Berkeley Library staff to
hear about digital preservation projects, including Stanford's LOCKSS
project, and projects at CDL.
* Margaret will get more information regarding the DiLib request to fund
Access Medicine.
* Patty and Margaret will send out a call for an E-Book Working Group (the
charge was approved in the Spring, and the call was postponed until people
returned from summer.)
* Patty will invite Nancy Kushigian to an upcoming CC meeting.
* Patty will send the JSTOR package (cover, behaviors, and instructions) to
selectors by the end of the day.
* Patty will draft a charge for a subgroup of Collections Council to
develop a call and decision-making process for a new one-time funding call
for collections processing.
* Patty will invite Tom Leonard and David Duer to discuss Development at a
future CC meeting.
* CC will discuss further what justification selectors should be asked to
provide when making individual requests for new central collections funds,
and if there are tools and methodologies we can develop, or want to
develop, to guide selectors in conducting a collection analysis for their
area.
Agenda
I. Announcements
II. DiLib
III. Plan visit by Nancy Kushigian, Director of Shared Print, Systemwide
IV. JSTOR project - volunteer titles for dim archive
V. CC's brainstorm list
I. Announcements
* Patty welcomed our new affiliated library representative, Marlene Harmon
from the Law Library.
* Barbara Glendenning, Margaret Phillips, Milt Ternberg, Camille Wanat, and
Beth Weil have agreed to serve as a advisory group to Patty when she is
asked for input on CDL negotiations. Currently, CDL is collecting campus
input on the Blackwell's package. The Springer package is also in
negotiations. The group will do title-by-title analysis of usage data, and
will help to respond to "what if" scenarios as posed by CDL. They will
contact individual selectors as issues arise.
* John Lie is the new Dean of International and Area Studies. He will be
meeting with the Library's area studies selectors, and will also be invited
to a joint meeting of the Social Sciences and Arts&Humanities Subject Councils.
* Collections Council will be looking at the 2005-2006 Budget beginning
with our September 7 meeting. By then we will know more about the Library's
overall budget (campus figures), and the impact of SIP.
* The Graphic Arts Loan Collection in Morrison will be revived as a
circulating collection, hopefully by January 2005. This endowed collection
and program has been in temporary hiatus while the collection is being
inventoried and until it can be appraised. The collection is endowed with
the provision that items are to circulate. A website of images and
outlining circulation policy will also be developed.
* Norma reported that the catalog cleanup project is almost complete for
items formerly shelved at Forest Products.
* Gail will present to CC some information about the LOCKSS (Lots of Copies
Keep Stuff Safe) project originated at Stanford. Patty will organize an
Early Bird on digital preservation projects, to include LOCKSS Director
Vicky Reich, as well as a representative from CDL, for fall of 2004.
* The CC meeting of August 17 will be held in the Stone Room, Bancroft Library.
II. DiLib
(New CC members were encouraged to read DiLib funding guidelines at
http://www.lib.berkeley.edu/Staff/CDP/dilib.html)
Margaret presented Bette Anton's request for funding of Access Medicine. CC
asked for more information. Margaret will follow up.
III. Plan a visit by Nancy Kushigian, Director for Shared Print, Systemwide
Nancy Kushigian has asked to visit each campus and hear ideas about what
shared print collections campuses would like to see developed.
Patty will ask Nancy to attend one of three upcoming CC meetings. Based on
that discussion, CC can advise on an Early Bird on this topic. (Note: CC
suggested that the Early Bird be scheduled for after Nancy visits the other
campuses. CC also advises that all interested staff be invited to attend.)
IV. JSTOR project
Patty and Margaret walked the group through a packet of information on the
JSTOR dim archive project. Based on comments received, Patty will send out
a cover email, the JSTOR behaviors, and a set of instructions to all
selectors. Council representatives will discuss these in Subject Councils
this week. The full list of 500 titles is being annotated by Fleur
Helsingor. This will be distributed to all selectors as soon as it is
available. The deadline for Berkeley to respond to CDL with the list of
titles that we are willing to commit to the shared archive, is September 30.
There was some discussion on how/when to include faculty in the decisions
and outcomes of this JSTOR title review. The group agreed that selectors
know best how to communicate with their faculty, and that the communication
will be sometimes formal and sometimes more informal.
V. CC Brainstorming List
The group spent the last hour discussing various ideas raised at our
brainstorming session of July 20.
* The group agreed to repeat the annual one-time call for collections.
*CC is interested in developing a one-time call for processing projects to
improve user access to items we already own. A sub-group of CC will be
charged to develop the procedures and criteria for CC consideration.
*CC is interested in working together to address how selectors might be
more active in raising funds. Patty will ask Tom and Dave Duer to a future
CC meeting to set the campus and library-wide context for development.
* CC is interested in charging a Task Force to consider a Berkeley position
on Open Access.
*CC began discussing what kinds of justifications selectors should be asked
to make when making individual requests for expanded funding. This
conversation will continue.