Minutes
Collection Council
July 20, 2004
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Rebecca
Green, Patricia Iannuzzi (chair), Norma Kobzina, Barclay Ogden, Gary Peete,
Margaret Phillips, David Sullivan. Absent: Ann Jensen, John Roberts.
Action Items:
* Patty will speak with Linda Vida (chair of The Affiliated Libraries
Administrative Group) to hear her thoughts on an affiliated representative
to Collections Council.
* Council reps should ask for time on the August subject council agendas to
talk about the project to encode a JSTOR dim archive list of titles.
* Patty and Margaret will develop a package and procedures for the JSTOR
project which representatives can use in their presentations to councils.
* Council representatives will remind selectors to make recommendations to
Patty about titles that we'd like CRL to purchase.
Agenda:
I. Welcome to new members: Ann Jensen, Gary Peete, David Sullivan
II. Announcements
III. DILIB Update/Items
IV. UC JSTOR Archive
V. CC highlights 2003-2004
VI. Issues/Projects for 2004-2005
I. Welcome and orientation for new members
Patty welcomed Gary Peete, David Sullivan and (in absentia) Ann Jensen,
adding that she relies on members from the councils to represent council
issues to CC as well as to be the primary conduit from CC back to the
Councils. Several times last year, CC reps were asked to lead council
discussions on topics for which Patty needed input. Patty mentioned that
she brings issues to CC as soon as she can, but is sometimes constrained by
having to respond very quickly to a request from the ULs or CDL. There are
also times that she cannot bring issues to CC until they are "released" by
the ULs or CDC for general campus discussion.
Patty will be making contact with Linda Vida to see if an Affiliated
Librarian will be joining Collections Council.
Patty also mentioned that Camille Wanat will take a break from Collection
Council meetings, although she will continue to be an active member of
CDL's Joint Steering Committee. Margaret Phillips will be CC's conduit for
CDL information.
Patty reminded folks that we hold the 1st and 3rd Tuesdays of the month for
CC meetings; that we often use both meetings during the fall when lots of
work is done on the budget and we can sometimes cancel some meetings later
in the year.
Patty clarified Gail's support role to her and explained that Gail
frequently is her representative in meetings on specialized projects.
II. Announcements
* Nancy Kushigian, formerly of UC Davis, has been named the new Director
for Shared Print Collections for UC. She will be making campus visits to
talk to those with collection responsibilities. Organizing this visit will
be a future CC agenda item.
* Margaret is Berkeley's representative to a UC group being convened on
scholarly communication. Margaret is also the chair of a joint committee
between LAUC and the Academic Senate Committee on Libraries to organize a
Spring symposium at Berkeley. Gail and Beth Weil are also members of this
group.
* Gail is chairing a group within Doe/Moffitt to review our use of Yankee
for approval plans. The USA/Commonwealth selectors in Doe Moffitt will have
a retreat in August 19 to discuss how we might use the Yankee approval
plans more efficiently. Broader issues may filter up from the group to CC.
* Barclay reported on two joint projects between Doe/Moffit and
Preservation: 1) to purchase commercial or film inhouse newspapers to
replace the print titles on Tier Nine. This project has been ongoing for 3
years and is nearing completion. Preservation has discovered that not all
microfilm offered commercially is complete nor legible. Preservation is
reviewing film, and bringing problem cases back to selectors for decision.
2) Tier 1 in PNM holds a large backfile of periodicals that have a
newspaper format. These "current" backfiles have to be cleared before
periodicals move to the Doe Core. Doe/Moffitt staff have developed new
retention decisions and made title by title decisions for in-house filming
or acquisition of commercial film. Preservation is currently implementing
those decisions with the same extra step for quality control of purchased
microfilm.
* Patty reminded folks that she had asked selectors to send her
recommendations on purchases that we'd like CRL to buy. This is a great
opportunity to help identify high-priced material that we would like access
to, and are comfortable having it available through CRL.
* CDC conference call - update
Both the Blackwell and Springer-Kluwer contracts are nearing renewal dates,
and CDL has begun negotiations with them.
CDC has agreed to increase their schedule for conference calls to once a
month, so CC is likely to hear CDC issues more often this year.
III. DILIB Update/Items
CC members decided against a request to partially fund Commentary Digital
Archive from DiLib. The group noted that we own an entire print run, that
the title is available electronically through other sources and because the
price seems exorbitant for a single-title purchase.
IV. UC JSTOR Archive
Patty announced that UC is close to signing a contract with JSTOR to
provide one dim archive. Before doing so, all UC's are asked to review a
list of JSTOR titles and to indicate what titles we own and whether we are
willing to volunteer all or part of our run to include in the dim archive.
Any titles put into the dim archive would abide by a list of behaviors
(vetted by the campuses and discussed at UC Berkeley Councils) and by a
memorandum of understanding that covers issues of ownership and how/when/if
the current behaviors can be changed in the future. Patty described her
thoughts on how we might package this information to make it easiest for
Berkeley selectors to meet an end-of-September deadline. CC advised a few
changes to procedures which Patty will include. Packages should be ready
for representatives to take to their council meetings scheduled for early
August. Conversations with faculty and decisions will need to be reported
the last week in September.
V. CC highlights 2003-2004
Patty reviewed for the group the highlights of collections-related
activities during 2003-2004: Planning: Collection Themes; Shared
collections - Berkeley Position.
Budget: $600,000 budget reduction; new model for applying budget cuts based
on variable inflation rates; analyzed collections expenditures, looking at
ratios of budgets by broad subject discipline, by monograph vs. serials,
and by print vs. electronic; centralized funding for flipped -ejournal
packages; made a one-time adjustment for exchange rates; allocated funds to
support new faculty library needs; did a call for one-time funding of
materials; reviewed the AUL endowment funds.
Communication and Education:
Chancellor letter on scholarly communication; wheel of journal prices;
collections website updated for scholarly communication; AHSS symposium;
sciences panels; scholarly communication workshop for Berkeley liaisons;
scholarly communication symposium hosted by CDL for select faculty.
Infrastructure:Elsevier negotiations working group; breach of contract
procedures; counting e-journals task force; DiLib decisions.
VI. Issues/Projects for 2004-2005
The group brainstormed a list of projects to consider for development in
the upcoming year and will be discussing priorities and next steps in
future CC meetings.
NEXT MEETING: August 3, 2004 10am - noon.