Minutes - Collection Council - May 18, 2004
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Rebecca
Green, Patricia Iannuzzi (chair), Phoebe Janes, Shayee Khanaka, Norma
Kobzina, Jean McKenzie, Barclay Ogden, Margaret Phillips, Mike Rancer, John
Roberts, Camille Wanat. Absent: Linda McLane
Action items
* Patty will send a follow-up email to clarify the information we'd like
regarding electronic resources that might qualify for DiLib funding but
that are now being paid for from individual funds.
Agenda
1. Announcements
2. Building Shared Collections
3. DiLib new requests
4. E-Book working group
5. Meeting schedule
Meeting Content
1. Announcements
* Our next CC meeting will be July 20, after the end of term for several CC
members. Patty expressed her appreciation to Phoebe Janes, Shayee Khanaka,
Jean McKenzie, and affiliated librarian Linda MacLane, for their hard work
over the last two years.
* Margaret announced that she and Rebecca are working together to collect a
list of UC Berkeley's locally licensed databases that selectors would like
to see activated as sources in the UC-eLinks knowledge base. She asked that
selectors be sure to identify those databases they believe should be given
the highest priority, and their willingness to serve as a local resource
liaison.
M
* CDC meeting highlights.
** Bernie Hurley will chair a systemwide working group looking into
Electronic Resource Management Systems. CDC offered suggestions to him and
functions and priorities we should seek from such a system, including
administrative functions such as package details and statistics, as well as
performance criteria. Bernie will be collecting similar information from
other UC-wide groups. It is hoped that a ERMS will be selected and in place
by this time next year.
** University Librarians have given the go ahead to begin processing
Kluwer, Wiley and Nature titles into the shared print archive. Titles from
other packages (e.g., AGU, SPIE, etc., will be added over time.)
** Blackwell and Springer negotiations are underway.
** Two subject groups have developed proposals for UC-wide development of
collections: The Germanist bibliographers have developed a proposal to
centrally fund a subset of monographs that are of academic interest but are
expected to be lower use. This proposal is in very early development and
has yet to be discussed by CDC. East Asian bibliographers have developed a
proposal to centrally support building a digital East Asian collection.
Both of these proposals break new ground for how CDL might support
collaborations beyond licensing electronic resources.
2. Building Shared Collections
* The possibility of UC partnering with JSTOR to build a dim archive is
looking more likely. UC Berkeley is generally in support of the idea that
campuses would volunteer titles predicated on the existence of a statement
of behaviors that would describe criteria for their use and treatment.
JSTOR is creating agreements with several campuses throughout the nation,
so we do not need to create two dim archives in California for security
purposes. JSTOR would like UC to agree to create one dim and one dark
archive. Some selectors would prefer one dim archive in the north and one
dim archive in the south. Patty would like to hear under what circumstances
selectors think there would be demand for access to the print copy in a dim
archive, how often this might happen, and whether this level of use
prohibits a selector from agreeing to placing titles in a dim archive.
Patty reminded CC that access and treatment of these titles would come
under the control of a memorandum of understanding between CDL and JSTOR,
and between the individual campuses. Patty is seeking through the Councils
feedback from selectors about what reservations they have in volunteering
titles from their collections, and what behaviors would make them feel ok.
John Roberts indicated that selector hesitation might end up being
subject-based -- for example, Music at any campus might not want to
volunteer their print copies since the JSTOR titles in Music are the core
titles in this subject. John speculated that neither Berkeley nor UCLA
would want to volunteer their titles for this reason.
* At CC's behest, Jean and Norma facilitated a discussion in Sciences
Council on two related topics of building shared collections: shared
governance, and behaviors we would like to apply for materials volunteered
for a dim archive. A one-page handout is available that recaps this
discussion. Similar conversations will take place in the Arts/Humanities
and Social Sciences Council.
3. DiLib new requests
None.
4. E-Book working group
The group reaffirmed that the charge should focus on the public service
aspects of expanding collections to include e-books, with technical service
issues to be addressed in a second phase of e-book considerations.
The group will be charged now, but probably will not be convened until
later in the summer.
5. Meeting schedule
The meetings scheduled for June 1, June 15, and July 6 were cancelled. Our
next meeting will be July 20.
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Minutes - Collection Council - May 18,
2004
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Rebecca
Green, Patricia Iannuzzi (chair), Phoebe Janes, Shayee Khanaka, Norma
Kobzina, Jean McKenzie, Barclay Ogden, Margaret Phillips, Mike Rancer,
John Roberts, Camille Wanat. Absent: Linda McLane
Action items
* Patty will send a follow-up email to clarify the information we'd like
regarding electronic resources that might qualify for DiLib funding but
that are now being paid for from individual funds.
Agenda
1. Announcements
2. Building Shared Collections
3. DiLib new requests
4. E-Book working group
5. Meeting schedule
Meeting Content
1. Announcements
* Our next CC meeting will be July 20, after the end of term for several
CC members. Patty expressed her appreciation to Phoebe Janes, Shayee
Khanaka, Jean McKenzie, and affiliated librarian Linda MacLane, for their
hard work over the last two years.
* Margaret announced that she and Rebecca are working together to
collect a list of UC Berkeley's locally licensed databases that selectors
would like to see activated as sources in the UC-eLinks knowledge
base. She asked that selectors be sure to
identify those databases they believe should be given the highest
priority, and their willingness to serve as a local resource liaison.
M
* CDC meeting highlights.
** Bernie Hurley will chair a systemwide working group looking into
Electronic Resource Management Systems. CDC offered suggestions to him
and functions and priorities we should seek from such a system, including
administrative functions such as package details and statistics, as well
as performance criteria. Bernie will be collecting similar information
from other UC-wide groups. It is hoped that a ERMS will be selected and
in place by this time next year.
** University Librarians have given the go ahead to begin processing
Kluwer, Wiley and Nature titles into the shared print archive. Titles
from other packages (e.g., AGU, SPIE, etc., will be added over
time.)
** Blackwell and Springer negotiations are underway.
** Two subject groups have developed proposals for UC-wide development of
collections: The Germanist bibliographers have developed a proposal to
centrally fund a subset of monographs that are of academic interest but
are expected to be lower use. This proposal is in very early development
and has yet to be discussed by CDC. East Asian bibliographers have
developed a proposal to centrally support building a digital East Asian
collection. Both of these proposals break new ground for how CDL might
support collaborations beyond licensing electronic resources.
2. Building Shared Collections
* The possibility of UC partnering with JSTOR to build a dim archive is
looking more likely. UC Berkeley is generally in support of the idea that
campuses would volunteer titles predicated on the existence of a
statement of behaviors that would describe criteria for their use and
treatment.
JSTOR is creating agreements with several campuses throughout the nation,
so we do not need to create two dim archives in California for security
purposes. JSTOR would like UC to agree to create one dim and one dark
archive. Some selectors would prefer one dim archive in the north and one
dim archive in the south. Patty would like to hear under what
circumstances selectors think there would be demand for access to the
print copy in a dim archive, how often this might happen, and whether
this level of use prohibits a selector from agreeing to placing titles in
a dim archive.
Patty reminded CC that access and treatment of these titles would come
under the control of a memorandum of understanding between CDL and JSTOR,
and between the individual campuses. Patty is seeking through the
Councils feedback from selectors about what reservations they have in
volunteering titles from their collections, and what behaviors would make
them feel ok. John Roberts indicated that selector hesitation might end
up being subject-based -- for example, Music at any campus might not want
to volunteer their print copies since the JSTOR titles in Music are the
core titles in this subject. John speculated that neither Berkeley nor
UCLA would want to volunteer their titles for this reason.
* At CC's behest, Jean and Norma facilitated a discussion in Sciences
Council on two related topics of building shared collections: shared
governance, and behaviors we would like to apply for materials
volunteered for a dim archive. A one-page handout is available that
recaps this discussion. Similar conversations will take place in the
Arts/Humanities and Social Sciences Council.
3. DiLib new requests
None.
4. E-Book working group
The group reaffirmed that the charge should focus on the public service
aspects of expanding collections to include e-books, with technical
service issues to be addressed in a second phase of e-book
considerations.
The group will be charged now, but probably will not be convened until
later in the summer.
5. Meeting schedule
The meetings scheduled for June 1, June 15, and July 6 were cancelled.
Our next meeting will be July 20.
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