Minutes
Collection Council Meeting, March 2, 2004
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Rebecca
Green, Patricia Iannuzzi (chair), Phoebe Janes, Shayee Khanaka, Norma
Kobzina, Jean McKenzie, Jim Boydston for Barclay Ogden, Margaret Phillips,
John Roberts, Camille Wanat. Absent: Linda McLane, Mike Rancer
Action Items
* Patty will schedule an "all selector meeting". Suggestions for the agenda
included results from the AHSS Colloquium; a report on the current ratio of
appropriations as compared to 7 years ago; and to introduce a new policy on
how to handle breaches of licensing agreements.
* Margaret Phillips will clarify how music titles are being handled as
JSTOR brings up Arts & Sciences III, IV and Complement.
* Margaret will speak with Technical Services and Systems staff about a
draft policy on how to handle breaches of licensing agreements and finalize it.
* Margaret will incorporate CC's suggestions on a draft charge for an eBook
policy for a second review over email.
Agenda
I. Announcements
II. DiLib requests
III. Status of DiLib account/expenditures
IV. Procedures for handling breach of contract / licensing agreements
V. EBooks (recommendation for task force)
VI. Overall budget allocation AHSS/Sciences (compared to 7 years ago)
VII. Review of base budgets?
Meeting Content
I. Announcements
* Patty commented on the wonderful event, hosted by the Sciences, where
science faculty spoke about their use of Library resources and services.
* Patty, Bernie Hurley, Lee Leighton, Jody Bussell, and Margaret Phillips
will be attending a systemwide meeting next week at UC Irvine to see and
discuss options for a shared electronic resource management system.
* Elsevier and ACM titles are being added now to the UC shared print
archive: records are appearing in MELVYL, and if patrons need access to the
print, they may request it from SRLF using the blank ILL request form. It
is expected that the print will only be needed as the last resort.
* Kluwer and Wiley titles currently are not being added to the shared print
archive although CDL is receiving copies of the print. The ULs have asked
that the print archive remain just Elsevier and ACM until they see the
results of a forthcoming CDC report evaluating the project to date.
* Patty has received the report from the group that planned the AHSS
Colloquium (December 10, 2004) and is in process of review. Topics and
projects will spin off from this event, and will be discussed at CC,
DMSelect, and a meeting of all selectors as appropriate.
* Admin has received the report from the working group on "counting
journals" with its recommendations on how data might be gathered in INNOPAC
to enable us to compile accurate statistics about e-journal access and
expenditures. This report is scheduled for discussion first at Admin and
then Patty will bring it to CC.
* Patty attended a joint UL-CDC meeting at San Diego in Feb 2004:
1. UC will be giving one-time consortial support to Public Library of
Science (PLoS) to signal our support of alternative models for scholarly
communication. Beth Weil will make an additional contribution from BIOS
endowment funds. Together, these contributions will reduce the rate of
author fees for Berkeley faculty who submit to PLoS for publication.
2. JSTOR and CDL are discussing the possibility of a partnership to build
both a dark and a dim archive of JSTOR titles. If a dim archive were
available, the bound volumes at SRLF could circulate to campuses and each
campus could make a decision about withdrawing their local volumes to
regain space. More on this later.
3. CRL is reviewing their mission. Patty will be attending the CRL Board
meeting in April, where she will underscore the importance of CRL's past
practice of acting as repository for deep, rich, expensive research
materials that campuses nationwide would like to use.
4. Patty distributed a document entitled, "UC Berkeley Library's Position
on Loaning Special Collections Materials." This document states that
Berkeley is more than willing to provide non-returnable facsimiles when
appropriate. UCB will not loan originals from special collections to other
UC's except on a case-by-case basis.
5. Kluwer and Springer have been purchased by Cinven and Candover (C&C).
CDL will soon be renegotiating our contract for titles offered by these two
houses. Patty advised that if a representative from C&C should make contact
with any UCB selectors, we should respond that all negotiations will be
made through CDL, and that UC Berkeley's overarching goal is to find a
sustainable model for scholarly communication. Tom Leonard will be meeting
with a C&C rep in the next few weeks at the behest of one of our faculty.
6. CDC will be forming a working group to address how UC might move forward
on building a shared prospective print collection.
7. CDC counselled members to go slow on moving to electronic versions of
reference materials -- this is likely the next market to be exploited by
for-profit publishers.
II. DiLib requests
* Margaret reported that DiLib is committed to the following new agreements
through CDL:
1. Science Online. Campus co-payments will increase over what we have been
paying, but, as a heavily used title, the cost per use is still very
reasonable.
2. JSTOR Arts & Sciences III, IV and Complement. More titles will be added
between now and 2008.
3. The American Geophysical Union, a society publisher, is negotiating a
package with CDL for the 10 AGU titles. UCB will retain two of the print
subscriptions. EART will pay for the ongoing print. Print will be added to
the UC shared print archive beginning in 2005.
* CC members approved one-time funding, to supplement funding from EAL, for
a 55-year backfile for the People's Daily. This is approved under the DiLib
criteria of being expensive, and being partially funded by the subject
specialty fund manager.
III. Status of DiLib account/expenditures
CC previously approved an annual increase to DiLib/AULDS of $75,000 for the
year, plus 8% inflation. (DiLib pays for electronic resources, while AULDS
pays for CDL journal packages.) Patty and Margaret distributed a
spreadsheet showing that our commitments against these funds leave us with
room for further commitments this year. The group noted with interest that
for 2003/2004 new requests have been approved largely for the Humanities
rather than the Sciences ($42k vs $5k).
IV. Procedures for handling breach of contract / licensing agreements
CC discussed a draft policy for how UCB will respond when a vendor notifies
us of a possible illegal download of licensed information. Margaret will
also elicit comments on the draft from Technical Services and Systems
Office staff. She will post the final version of the policy to the
staff-side collections website at
http://www.lib.berkeley.edu/AboutLibrary/Staff/CDP/.
V. EBooks (recommendation for task force)
In response to our environment now linking users to more e-texts, Patty
asked Margaret to draft a charge to a working group on eBooks. Margaret
brought the draft to CC for discussion. Margaret will incorporate CC's
comments and send it back out for a second discussion on email. In general,
CC suggested that an ebook working group: think through the collections
ramifications; issues of promotion and marketing of these materials; and
the functional requirements of ebooks from a user's point of view. A
subsequent group will be named to address how to implement these functional
requirements.
VI. Overall budget allocation AHSS/Sciences (compared to 7 years ago)
Patty reported that she, Margaret, and Jim Gordon had been working to
determine current budget appropriations within two major groups: AHSS and
Sciences. Patty wanted to see how the current split between broad subject
area had shifted since the last time this was analyzed by CAG in 1998. She
also wanted to see the general breakdown of appropriations between
monographs, continuations, serials, electronic resources and CDL journal
packages. In this regard, Patty passed out 3 documents "1998 files from CAG
(the old CC)"; Journal Packages - showing e-journal expenditures and
commitments; and "Collections budget breakdown by broad discipline groups.
CC found it notable that the split of resources is now AHSS 56% and
Sciences 44% as compared to 7 years ago when the split was AHSS 55% and
Science 45%.
CC recommended that Patty share these findings in an Early Bird for all
selectors.
VII. Review of base budgets?
Patty reported that she gets recurring requests for adjustments to
permanent fund allocations from some selectors. Patty wanted to see if we
had shifted the balance in funding in any significant library-wide ways
that might call for a fund-by-fund analysis of base budgets. Any permanent
adjustments to funds at this point would be effected by taking money from
some selectors in order to increase funds for another. With the tight
budget we are facing, and given the findings in item VI above, CC suggested
that the overall picture looks okay for now. It was agreed that CC will
continue to put out annual calls for one-time funding, at least until the
collections budget future settles.