Attended by: Phyllis Bischof, Gail Ford, Jim Gordon, Rebecca Green,
Patricia Iannuzzi, Phoebe Janes, Shayee Khanaka, Norma Kobzina, Jean
McKenzie, Linda McLane, Barclay Ogden, Margaret Phillips, John Roberts,
Camille Wanat
Summary of action items:
* Patty and Jim will go ahead with allocating funds based on new faculty
requests received and approved.
* Patty will send out variable serial inflation rates to fund managers for
review.
I. Announcements
* Additional cuts to the Collections budget
As announced in Tom Leonard's email to allusers of November 17, the Library
has been asked to do an exercise to plan a possible cut of 10% for
2004/1005. Tom's email indicated that if a 10% cut in fact comes to pass,
the Library may need to redirect up to $500,000 of Collections funds into
operations in order to minimize staff layoffs for 2004/2005. We will not
actually know whether this is necessary until we know our budget, sometime
in January. Tom met with the Academic Senate Library Committee to warn them
that this is a step the Library might have to consider.
CC concurred with Patty's suggestion that we go ahead and assign budget
targets for individual selectors to meet the already identified cut of
$600,000, but to warn fund managers that there may be additional cuts to
process before June 1, 2004. In general, CC members thought that it would
be better for librarians to contact their faculty only once and would like
more information on how much a second cut might be. What portion of
$500,000 might come from central collections funding, and what portion
might have to be levied as second cuts to subject funds will be discussed
at the next CC meeting.
Patty and Jim will go ahead with allocating funds based on new faculty
requests received and approved.
Despite the potential unexpected hit to next year's Collection budget, CC
recommended that we let fund managers continue to put together requests for
one-time supplementary funding. The rationale for proceeding is that they
would be supported from one-time funds, not permanent, that they are
supported with endowment funds, not state, and that CC can decide what to
approve after cases are made. CC will review requests in light of any new
information we may have received by December.
The exchange rate working group is almost ready with its report. CC
reaffirmed that the report will be the basis for one-time adjustments to
individual funds for exchange rate purposes, and that managers need not
figure out exchange rate needs when responding to the recent call for
one-time funding.
* Contracts under negotiation
> Elsevier continues to be an unknown and the working group at UCB is
completing its work to determine the impact at Berkeley if the Big Deal
were to disappear.
>Wiley renewal has been completed.
>Kluwer is up for renegotiation soon.
* Phyllis Bischof announced that Dean David Leonard will be speaking to a
combined AH and SS Council meeting Thursday November 20 at 9am, Room 303.
* Science staff have been evaluating Blackwell's approval plan since it
took over the Academic Book Center, comparing it to one offered by Yankee
They have decided to go with Yankee.
II. DiLib / AULDS
* Margaret has transferred all CDL journal packages currently funded by
DiLib to the AULDS fund so that there is one source for centrally-paid
electronic journals.
* CC approved a request by Jim Church for DiLib support of WorldBank e-Library.
* Jim Gordon reports that as of this week, 92% of AULDS items are in the
sciences; 8% in the Arts, Humanities or Social Sciences. Margaret will be
tracking this kind of breakdown whenever titles are added to AULDS and
DiLib. The balance will shift once the DILIB ejournals are moved to AULDS.
* Margaret summarized Berkeley's comments about the SCAP budget reduction
proposal -- Berkeley concurs with the reports recommendation to cease
subscription to Current Contents (January 2005), National Newspaper Index
and Computer Articles database by mid 2004. UC Berkeley has 90 individuals
who now use the alert feature in Current Contents. We asked that CDL get a
list of all the email addresses for those currently signed on to the Alert
service in Current Contents so that those individuals can be notified prior
to dropping Current Contents.
III. Budget cut targets for $600,000 cut to counteract inflation
CC reviewed another method of allocating cuts. The current model uses 0%
inflation for monographs; variable inflation for serials; and takes into
account pre-inflationary bases as well as the relative part any given fund
plays in producing the inflationary rise in the overall budget. Once fund
managers have had a chance to review and approve the serials inflation
rates assigned to them, the cut targets will be calculated and distributed.
IV. UC Scholarly Communication
CDL hosted two forums on scholarly communication in the last few weeks, one
in the north and one in the south. University Librarians were invited as
well as members of the academic senate committees on libraries, and a few
select faculty from each campus. Patty attended for Tom. Faculty attendees
were both interested and motivated to take effective action for improved
models of scholarly communication. Three faculty working groups were formed
to consider the legal, tenure-related, and communication issues raised in
today's scholarly communication environment.