Final Minutes
Collections Council
Meeting of Tuesday, October 28, 2003
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Shayee
Khanaka, Norma Kobzina, Rebecca Green, Patty Iannuzzi (Chair), Phoebe
Janes, Jim Boydston for Barclay Ogden, Margaret Phillips, Jean McKenzie,
Linda McLane, Mike Rancer, John Roberts, Camille Wanat
Action Items
* Patty will schedule two drop-in sessions with Deborah Jakubs, Director of
Collection Services at Duke, sometime on November 14.
* CC members were asked to forward to Patty all responses they get from
faculty to "issues in scholarly communication". Gail is compiling these.
* Patty will follow up with individual selectors in need of further
justification for their request for new faculty funding.
* Patty will send out the call for one-time funding.
* Patty will look in the literature for any articles providing data on
rates of inflation for scholarly monographs by subject.
* Patty, Jim, and Gail will speak with Allan Urbanic about the "cut
formulas" used when Allan was chair of CAG.
Agenda
I. Announcements
II. DiLib
III. New Faculty Requests
IV. Call for One-time funding
V. Budget Cut targets for 2004/2005
Meeting Content
I. Announcements
* The Elsevier working group continues on its charge to prepare contingency
plans pending the outcome of current Elsevier-CDL negotiations.
* Deborah Jakubs, Director of Collections Services at Duke, will be here to
speak in the AHSS series on November 14. Patty will schedule two drop-in
sessions so that UC Berkeley librarians can meet and talk with Deborah.
Collections Council members are invited to attend. There will be one
session on issues in area studies, and a second session to discuss other
topics of interest, that might include collection analysis, setting base
budgets, etc.
* Phoebe announced that she had distributed copies of "the wheel" to each
faculty member (via their mailboxes.) She has not had any response. When
asked, other members of CC recounted various strategies for distribution,
most involving plans to pass out the wheel at the next departmental meeting
that librarians attend. Patty announced that Mary Ann Mahoney had recently
distributed a list of chemistry journal titles + prices + publisher, along
with the wheels, to Chemistry faculty.
* Camille reported on a recent conference call of the Joint Steering
Committee on Shared Collections (JSC). Minutes will be distributed when
they become available.
II. DiLib (Margaret Phillips)
* Margaret reported that Gary Handman has withdrawn his request for DiLib
funding for ComAbstracts.
* Margaret described a Tier 2 request from Jim Spohrer to fund access to
Digitale Bibliothek Deutscher Klassiker. CC thought that Jim has done an
excellent job negotiating such a great price and working with other
libraries. In evaluating the request for funding, CC had a discussion that
explored the nature of subject selector responsibility in general. Area
Studies is, by its very nature, multi-disciplinary and what Area Studies
selectors acquire with their funds is used by many different disciplines.
Nonetheless, given that it is a "big ticket" item, CC agreed to support the
request but asked that Jim commit to contribute one-third of the cost from
his own funds.
III. New Faculty Requests
Patty distributed a list of 30 faculty members for whom $2000 in new
faculty funds have been requested and one faculty member for whom $400 was
requested. Some of these represent faculty nominated by more than one
selector; and in these cases the dollar award will be split among different
selector funds. The total of all requests amounts to $60,400. CC agreed
that as long as selectors have contacted and discussed with faculty how
these funds would be used, all requests should be honored. Some may be
funded from DiLib. The rest will be taken off-the-top from the $200,000
which CC/Patty have set aside for this year's one-time funding. Patty will
follow up with individual selectors in need of further justification for
the funding.
IV. Call for one-time funding
Patty distributed a copy of last year's call for one-time funding. Patty
will edit this to reflect this year's dollar amounts; for change in
handling of faculty start up funds, and to change the deadline for requests
to December 5, 2003.
V. Budget Cut targets for 2004/2005
Patty distributed two handouts showing possible inflation rates by subject
for serials, together with a revised draft budget target worksheet using
these amounts. The group agreed that using a four-year average inflation
rate and rounding these to the nearest 1/2 percent seem reasonable methods.
Mike mentioned that although monograph inflation has remained almost nil
for eight or nine years (at approx. 1% to 1-1/2%) there was a spike in
monograph expenditures by ARL libraries for the year ending 2002,
suggesting an inflation rate of closer to 4%. Mike speculated that this
might be due in part to the fluctuations in exchange rates between the US
dollar and the euro. Mike went on to say that the dollar has stabilized, so
this spike in expenditures might be short-lived rather than a trend we need
to account for going forward. Patty suggested that we look to see if there
is literature on rising costs in monographs by subject.
John Roberts suggested again that we rethink not only what inflation rates
we use for serials and monographs, but also what formula be applied to
which balances in order to not overly advantage serials-heavy funds over
monograph-heavy funds. Patty, Jim, and Gail will speak with Allan Urbanic
about the "cut formulas" used when Allan was chair of CAG.
Patty reminded everyone that we are looking for a methodology that people
can live with this fiscal year; that next year she hopes to do a more
in-depth analysis of collections and review of base budgets.
VII. Next Meetings:
November 18 (note: the November 4 meeting has been cancelled)
December 2
December 16 (to include discussion of requests for one-time funding)
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Final Minutes
Collections Council
Meeting of Tuesday, October 28, 2003
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Shayee
Khanaka, Norma Kobzina, Rebecca Green, Patty Iannuzzi (Chair), Phoebe
Janes, Jim Boydston for Barclay Ogden, Margaret Phillips, Jean McKenzie,
Linda McLane, Mike Rancer, John Roberts, Camille Wanat
Action Items
* Patty will schedule two drop-in sessions with Deborah Jakubs, Director
of Collection Services at Duke, sometime on November 14.
* CC members were asked to forward to Patty all responses they get from
faculty to "issues in scholarly communication". Gail is
compiling these.
* Patty will follow up with individual selectors in need of further
justification for their request for new faculty funding.
* Patty will send out the call for one-time funding.
* Patty will look in the literature for any articles providing data on
rates of inflation for scholarly monographs by subject.
* Patty, Jim, and Gail will speak with Allan Urbanic about the "cut
formulas" used when Allan was chair of CAG.
Agenda
I. Announcements
II. DiLib
III. New Faculty Requests
IV. Call for One-time funding
V. Budget Cut targets for 2004/2005
Meeting Content
I. Announcements
* The Elsevier working group continues on its charge to prepare
contingency plans pending the outcome of current Elsevier-CDL
negotiations.
* Deborah Jakubs, Director of Collections Services at Duke, will be here
to speak in the AHSS series on November 14. Patty will schedule two
drop-in sessions so that UC Berkeley librarians can meet and talk with
Deborah. Collections Council members are invited to attend. There will be
one session on issues in area studies, and a second session to discuss
other topics of interest, that might include collection analysis, setting
base budgets, etc.
* Phoebe announced that she had distributed copies of "the
wheel" to each faculty member (via their mailboxes.) She has not had
any response. When asked, other members of CC recounted various
strategies for distribution, most involving plans to pass out the wheel
at the next departmental meeting that librarians attend. Patty announced
that Mary Ann Mahoney had recently distributed a list of chemistry
journal titles + prices + publisher, along with the wheels, to Chemistry
faculty.
* Camille reported on a recent conference call of the Joint Steering
Committee on Shared Collections (JSC). Minutes will be distributed when
they become available.
II. DiLib (Margaret Phillips)
* Margaret reported that Gary Handman has withdrawn his request for DiLib
funding for ComAbstracts.
* Margaret described a Tier 2 request from Jim Spohrer to fund access to
Digitale Bibliothek Deutscher Klassiker. CC thought that Jim has done an
excellent job negotiating such a great price and working with other
libraries. In evaluating the request for funding, CC had a discussion
that explored the nature of subject selector responsibility in general.
Area Studies is, by its very nature, multi-disciplinary and what Area
Studies selectors acquire with their funds is used by many different
disciplines. Nonetheless, given that it is a "big ticket" item,
CC agreed to support the request but asked that Jim commit to contribute
one-third of the cost from his own funds.
III. New Faculty Requests
Patty distributed a list of 30 faculty members for whom $2000 in new
faculty funds have been requested and one faculty member for whom $400
was requested. Some of these represent faculty nominated by more than one
selector; and in these cases the dollar award will be split among
different selector funds. The total of all requests amounts to $60,400.
CC agreed that as long as selectors have contacted and discussed with
faculty how these funds would be used, all requests should be honored.
Some may be funded from DiLib. The rest will be taken off-the-top from
the $200,000 which CC/Patty have set aside for this year's one-time
funding. Patty will follow up with individual selectors in need of
further justification for the funding.
IV. Call for one-time funding
Patty distributed a copy of last year's call for one-time funding. Patty
will edit this to reflect this year's dollar amounts; for change in
handling of faculty start up funds, and to change the deadline for
requests to December 5, 2003.
V. Budget Cut targets for 2004/2005
Patty distributed two handouts showing possible inflation rates by
subject for serials, together with a revised draft budget target
worksheet using these amounts. The group agreed that using a four-year
average inflation rate and rounding these to the nearest 1/2 percent seem
reasonable methods.
Mike mentioned that although monograph inflation has remained almost nil
for eight or nine years (at approx. 1% to 1-1/2%) there was a spike in
monograph expenditures by ARL libraries for the year ending 2002,
suggesting an inflation rate of closer to 4%. Mike speculated that this
might be due in part to the fluctuations in exchange rates between the US
dollar and the euro. Mike went on to say that the dollar has stabilized,
so this spike in expenditures might be short-lived rather than a trend we
need to account for going forward. Patty suggested that we look to see if
there is literature on rising costs in monographs by subject.
John Roberts suggested again that we rethink not only what inflation
rates we use for serials and monographs, but also what formula be applied
to which balances in order to not overly advantage serials-heavy funds
over monograph-heavy funds. Patty, Jim, and Gail will speak with Allan
Urbanic about the "cut formulas" used when Allan was chair of
CAG.
Patty reminded everyone that we are looking for a methodology that people
can live with this fiscal year; that next year she hopes to do a more
in-depth analysis of collections and review of base budgets.
VII. Next Meetings:
November 18 (note: the November 4 meeting has been cancelled)
December 2
December 16 (to include discussion of requests for one-time
funding)
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