Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Shayee
Khanaka, Norma Kobzina, Rebecca Green, Patty Iannuzzi (Chair), Phoebe
Janes, Barclay Ogden, Margaret Phillips, Jean McKenzie, Mike Rancer John
Roberts, Camille Wanat
Absent: Linda McLane
Action Items:
Margaret Phillips will request and coordinate responses to a report
(dated October 1, 2003) by the CDL Joint Steering Committee for Shared
Collections that recommends how to reduce expenses for Shared Collections
and Acquisitions Program (SCAP) funds.
Patty will distribute to all selectors a set of worksheets that
document the close-out of the budget for 2003-2004, showing the effects on
INNOPAC fund balances of year-long cancellations/credits and centralizing
funds for Kluwer and Wiley.
Mike Rancer will seek information on monograph inflation for
comparably sized research universities.
Patty and Jim will use data from the The Big Chill on the Big
Deal, Van Orsdel and Born, Library Journal, to select discipline-based rates, and
will plug these into a budget-cut-target worksheet for discussion at CC on
October 28.
http://web2.infotrac.galegroup.com/itw/infomark/539/184/41757471w2/purl3Drc
Agenda:
I. Announcements
II. Electronic Resources : SCAP-funded and DiLib
III. Budget 2003-2004, closed
IV. Budget cuts 2004-2005
V. Counting journals
VI. Next meetings
Meeting Content
I. Announcements
Gail reminded members that the first in a series of speaker panels
on building collections in the Arts, Humanities, and Social Sciences will
take place this Friday, October 10, in the Geballe Room of the Townsend
Center, 8:30 10:00 am.
John Roberts reported that the Exchange Rate working group has
begun, and that they are currently in data-collection mode; Jim Gordon is
pulling pertinent information from INNOPAC. John mentioned that about 75
funds were identified by their fund owners as having been seriously
affected by changes in exchange rates.
Patty announced that there is a CDC meeting next week, with the
following items on the agenda: Elsevier negotiations; SCAP databases; two
different shared print initiative discussions; a proposal regarding
preservation; a white paper on East Asian Digital Library; last copy
commitments; a report from the US & British Womens History group; and
investigations into shared serials tools to allow for more coordinated
subscriptions/cancellations.
II. Electronic Resources : SCAP-funded and DiLib
CC recommended that Margaret ask for more information and further
justification from Gary Handman regarding his recent request for DiLib
funding for ComAbstracts.
Margaret described a recent report sent by the CDL Joint Steering
Committee for Shared Collections to CDC and SOPAG. This report recommends
that three previously CDL-fully-funded databases be cancelled in order to
remedy an anticipated SCAP budget deficit. Margaret will solicit and
compile Berkeleys response (reference staff, technical services staff,
and selectors) for Bernie and Patty to review and take forward to their
respective system-wide groups. The three databases recommended for
cancellation by CDL are: The National Newspaper Index, the Computer
Database, and Current Contents.
III. Budget 2003-2004, closed
Patty distributed several worksheets showing how 2002-2003 beginning
INNOPAC balances were adjusted by credits, cancellation and cut targets to
arrive at a beginning of the year figure for 2003-2004. Based on discussion
and advice from CC, Patty will distribute select worksheets to all
selectors.
IV. Budget cuts 2004-2005
There are several issues on the table regarding the best method to use in
determining cut targets for 2004 2005 (which need to be processed by June
1, 2004.)
*should monographs be given inflation? if so, what is the average
inflation rate on monographs that would make sense, and should we use
variable inflation rates by discipline? would this consideration also raise
the target cut for 2004/2005?
*can variable rates of inflation be determined for serials, rather
than using a single inflation rate across all funds?
Mike Rancer attended and spoke to both issues:
Over the last decade ARL data, consolidated for all reporting
libraries, shows a monograph inflation rate of only 1%. The group asked
Mike if he could get data for only those libraries that are
comparably-sized research libraries. Mike agreed to do so.
Mike brought a table based on Ebsco data recently published in
Library Journal, showing serials inflation by broad discipline. These show
an average across-the-board inflation of 8.1% (which tallies with our
estimate of 8.2%), while also showing a range across disciplines from 4.5%
to 13.3. Patty and Jim will use this data to select discipline-based rates,
and will plug these into a budget-cut-target worksheet for discussion at CC
on October 28.
V. Counting journals
Patty announced that a working group is being formed, charged with
identifying a method and workflow to enable The Library to answer the
questions we have about the number and cost of our electronic journals.
VI. Next Meetings: October 28, 2003 ( a change from normal) and
November 18 (November 4 has been cancelled)