Final Minutes
Collections Council
Meeting of Tuesday, August 19, 2003
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Shayee
Khanaka, Linda McLane, Norma Kobzina, Rebecca Green, Patty Iannuzzi
(Chair), Phoebe Janes, Barclay Ogden, Jean McKenzie, Camille Wanat
Absent: Margaret Phillips, Mike Rancer, John Roberts
Action items:
* Members will review our website re Scholarly Publishing and send
suggestions/comments to Gail and Patty.
* Linda will speak with her colleagues in the Affiliated Libraries about
supplying a list of cancellations.
* Gail will add links on /Collections from our cancellation lists to those
posted for other UC's.
* Patty will charge a group to review the affects of exchange rates on
purchasing power
* re the Budget: Patty to send out an email to selectors of projected
budget deficit; Patty to notify the Academic Senate Library Committee of
the budget situation; Patty to schedule an "all selector" Early Bird to go
over the budget projections.
I. Announcements
* Several selectors have raised concerns about how to count and ensure good
GLADIS records for those titles where we cancelled print, but retained
electronic access. Patty will convene a meeting with Jim, Rebecca, Bernie,
Lee, Gail, Camille, Beth and Elise to talk about this. If anyone else
should be included, send Patty an email today.
* CDL will be holding a faculty discussion on issues involved in Scholarly
publishing later this fall. ULs from the campuses have been invited. Patty
hopes the Library will co-host with Beth Burnside a UCB forum during
2003/2004. CC will be asked to help design this forum.
* Patty described for CC a letter that will go to faculty from Tom, the
Chancellor, and the co-chairs of the Academic Senate Committee on
Libraries. Patty asked CC members to review our website on Scholarly
Publishing (http://www.lib.berkeley.edu/Collections/publishing.html) and
send her and Gail comments on how this might be changed to better serve
liaison needs/questions as they consult with faculty.
* AHSS Summit. The planning group will meet for the first time next week.
Stay tuned.
* Linda from the Law Library reported that the Affiliates have also done
budget cuts, although not as extensive as those done by units in The
Library. She will ask her colleagues about making a list of their
cancellations available to Library selectors.
II. JSC Update
Camille reported on a recent conference call. JSC minutes will be
distributed through normal channels.
III. Exchange Rate sub-committee
There was interest in Patty going ahead and drafting a charge for a working
group to examine the affects of fluctuating exchange rates on purchasing power.
IV. Budget
Patty handed out two spreadsheets:
#1 showing 19900 income and expenses available for collections (a four-year
view), and
#2 showing the AUL's endowment income, carryover, and projections of some
commitments such as the newspaper project and the selector requests.
Based on subsequent discussion, CC recommended that we set a target of
$600,000 for a budget reduction to be accomplished before year-end 2004, in
order to meet the projected deficit for 2005. They further advised that Patty:
* send out a "heads up" email to selectors now, to prepare them for this
reality
* notify the Academic Senate Committee on Libraries
* schedule an Early Bird for all selectors to go over the budget spreadsheets
* determine cuts by individual fund fairly soon
* allow more selector discretion this round, between monographs and serials
and continuations
Next Meetings
* September 2
* September 16
* October 7
* October 21: agenda to include discussion of responses to call for new
faculty start-up funds; determine timing and amount of money to include in
a call for one-time monies for 2003/2004.
--=====================_24527843==_.ALT
Content-Type: text/html; charset="us-ascii"
Final Minutes
Collections Council
Meeting of Tuesday, August 19, 2003
Attended by: Phyllis Bischof, Gail Ford (recorder), Jim Gordon, Shayee
Khanaka, Linda McLane, Norma Kobzina, Rebecca Green, Patty Iannuzzi
(Chair), Phoebe Janes, Barclay Ogden, Jean McKenzie, Camille Wanat
Absent: Margaret Phillips, Mike Rancer, John Roberts
Action items:
* Members will review our website re Scholarly Publishing and send
suggestions/comments to Gail and Patty.
* Linda will speak with her colleagues in the Affiliated Libraries about
supplying a list of cancellations.
* Gail will add links on /Collections from our cancellation lists to
those posted for other UC's.
* Patty will charge a group to review the affects of exchange rates on
purchasing power
* re the Budget: Patty to send out an email to selectors of projected
budget deficit; Patty to notify the Academic Senate Library Committee of
the budget situation; Patty to schedule an "all selector" Early
Bird to go over the budget projections.
I. Announcements
* Several selectors have raised concerns about how to count and ensure
good GLADIS records for those titles where we cancelled print, but
retained electronic access. Patty will convene a meeting with Jim,
Rebecca, Bernie, Lee, Gail, Camille, Beth and Elise to talk about this.
If anyone else should be included, send Patty an email today.
* CDL will be holding a faculty discussion on issues involved in
Scholarly publishing later this fall. ULs from the campuses have been
invited. Patty hopes the Library will co-host with Beth Burnside a UCB
forum during 2003/2004. CC will be asked to help design this forum.
* Patty described for CC a letter that will go to faculty from Tom, the
Chancellor, and the co-chairs of the Academic Senate Committee on
Libraries. Patty asked CC members to review our website on Scholarly
Publishing
(http://www.lib.berkeley.edu/Collections/publishing.html)
and send her and Gail comments on how this might be changed to better
serve liaison needs/questions as they consult with faculty.
* AHSS Summit. The planning group will meet for the first time next week.
Stay tuned.
* Linda from the Law Library reported that the Affiliates have also done
budget cuts, although not as extensive as those done by units in The
Library. She will ask her colleagues about making a list of their
cancellations available to Library selectors.
II. JSC Update
Camille reported on a recent conference call. JSC minutes will be
distributed through normal channels.
III. Exchange Rate sub-committee
There was interest in Patty going ahead and drafting a charge for a
working group to examine the affects of fluctuating exchange rates on
purchasing power.
IV. Budget
Patty handed out two spreadsheets:
#1 showing 19900 income and expenses available for collections (a
four-year view), and
#2 showing the AUL's endowment income, carryover, and projections of some
commitments such as the newspaper project and the selector requests.
Based on subsequent discussion, CC recommended that we set a target of
$600,000 for a budget reduction to be accomplished before year-end 2004,
in order to meet the projected deficit for 2005. They further advised
that Patty:
* send out a "heads up" email to selectors now, to prepare them
for this reality
* notify the Academic Senate Committee on Libraries
* schedule an Early Bird for all selectors to go over the budget
spreadsheets
* determine cuts by individual fund fairly soon
* allow more selector discretion this round, between monographs and
serials and continuations
Next Meetings
* September 2
* September 16
* October 7
* October 21: agenda to include discussion of responses to call for new
faculty start-up funds; determine timing and amount of money to include
in a call for one-time monies for 2003/2004.
--=====================_24527843==_.ALT--