Collections Council minutes - 7/15/03

Camille Wanat (cwanat@library.berkeley.edu)
Thu, 31 Jul 2003 09:35:38 -0700

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Collections Council
Minutes - 15 July 2003

Present: P. Bischof, J. Boydstun (for B. Ogden), J. Gordon, R. Green, P. Ianuzzi (chair), P. Janes, S. Khanaka, N. Kobzina, M. Phillips, C. Wanat

1.      Announcements:
=B7       Next meeting will be on 8/19; members should let Patty know if that date is a problem due to Welcome Week activities.
=B7       M. Phillips announced that the backfile for all the Annual Reviews titles has been purchased using the Sciences endowment fund.
=B7       P. Iannuzzi shared with Collections Council the charge given to the group planning the Arts/Humanities/Social Sciences Collections Summit (G. Ford, S. Hiojosa, J. Spohrer, & M. Burnette); she is hoping for a fall date for the meeting.
=B7       P. Iannuzzi alerted the group to efforts on the part of the Senate Library Committee to raise awareness on the part of faculty to the fact that we have an imminent crisis in non-sustainable funding for collections. She also thanked all selectors for their prompt response to her inquiry regarding communication efforts on the part of selectors with their faculty constituencies.
=B7       P. Ianuzzi reported that the Library has been working with the campus electronic data committee. The Library and the UC Data Center have agreed to develop a single data discovery tool for campus data sets; this work will include cataloging data sets (particularly the ICPSR titles), setting up public access workstation(s) suited to the use of data sets, promoting data literacy, and working with Bob Barde to identify the campus community from which to acquire locally-developed data sets.
=B7       R. Green reported that Technical Services is again working on some prepayments with major vendors; this strategy represents sizable cost savings to the collections budget.

2.      P. Iannuzzi reported on the latest CDC Conference call: The UC-wide license with Kluwer for the coming year will include a print archive copy; this has implications for our strategy for our next collections budget reduction. P. Iannuzzi will be serving on a CDC subcommittee to do a cost-benefit analysis of the new shared print archive. She has also agreed to serve as CDC liaison to the Special Collections and Archives bibliographer group. CDC is also working on a response to the 2 shared collection documents and will be discussing a paper outlining aspects of a shared approval plan.

3.      Library Priorities: P. Iannuzzi noted that the priorities listed for =93Collections=94 are different from many of the others in that they are not necessarily managed at the unit level; rather, the action occurs at the specialist level. It is also important to note that these collection priorities focus on operations, not the collections budget. The key question is =93What do these priorities mean for you?=94 How do they translate to selectors=92 work?

4.      Early Budget Discussion: Since closeout for 2002/2003 is not finished yet and the shortfall not yet analyzed, this was a preliminary discussion. Council considered a number of key questions: the impact of the recent serials cuts on the binding budget, the effect of exchange rates on selector funds, and the nature and timing of any call for one-time funding this year. Council reps are to ask their Councils just how big a problem exchange rate fluctuation is for their funds. Feedback will help inform a charge to a subcommittee to develop a methodology to use in analyzing requests for funds due to exchange rate problems; P. Iannuzzi will draft a charge. It was decided that an initial call for funding to support new faculty will go out; since there is no way to predict how much will be needed for this, no calls for other purchases will be issued until we see the extent of need for new faculty funding. P. Iannuzzi will draft a call for this.