FINAL Minutes
Collection Council
June 17, 2003
Present: S. Calpestri, J. Carter, G. Ford (recorder), J. Gordon, R. Green,=
=20
P. Iannuzzi, P. Janes, S. Khanaka, J. McKenzie, B. Ogden, M. Phillips, C.=20
Wanat, B. Weil
Guests: J. Roberts, N. Kobzina
Absent: L. McLane
I. Announcements
II. Collections Themes
III. Highlights / Major events from 2002/2003
IV. Agenda ideas for 2003/2004
V. DiLib -- ALTA
VI. Next meetings
Summary of Action Items:
=B7 CC members: Please read the Dan Hazen paper and background=
document=20
on the ARL Global initiative and give feedback to Patty by July 7. (see=20
Patty=92s e-mail dated 6/14/03 for the url=92s)
=B7 Collections themes. Beth, Jean, Shayee, and Phoebe should send any=
=20
Subject Council comments/suggestions to Gail and Patty. G & P will redraft=
=20
the themes for a final CC discussion.
I. Announcements
=B7 Camille reported that, instead of the annual survey request for=
new=20
electronic resources, JSC liaisons will be contacting all bibliographer=20
groups requesting assistance in three areas: 1) recommendations for open=20
access materials deserving shared cataloging; 2) review of existing=20
statewide resources within a framework and schedule to be determined in the=
=20
coming year; and 3) contacting JSC liaisons & using existing procedures as=
=20
opportunities for Tier 1 or Tier 2 resources arise throughout the year.
=B7 Barclay reminded people to let him know if they have a collection=
=20
that might fit under the CRL ICON proposal.
=B7 Barclay announced that UCB and CDL began, just yesterday, the=20
implementation portion of the Digital Preservation Repository Plan to=20
preserve materials which UC puts into digital format (either original=20
material or pre-existing material that UC has digitized.) IMLS funding has=
=20
been received to assist with development of the Repository. UC will be=20
hiring staff and purchasing the necessary equipment.
=B7 John reported that Music had discovered and protested a ProQuest=
=20
technical decision to discontinue creating dissertations on microfilm, and=
=20
instead only creating microfiche. ProQuest has agreed to resume creating=20
microfilm both prospectively and retrospectively for the year or so of=20
dissertations which have gone unfilmed.
=B7 Patty mentioned that DMSelect will form a working group to plan a=
=20
Summit this fall for DM and Social Science Subject Specialty selectors. The=
=20
Summit would provide an opportunity to discuss common concerns and also be=
=20
a forum to begin addressing how to implement both the Library-wide and more=
=20
detailed Collections themes. Patty mentioned that a discussion of this type=
=20
will need to also happen in the Sciences, and that we should identify and=20
plan some discussion of issues that are common to all disciplines.
=B7 Government Documents Task Force Report. Myrtis sent this report to=
=20
LAUC. Please send any comments you have to Amy Kautzman / Cindi Wolff who=20
are compiling Berkeley input=92s so that all members of ADMIN can be taking=
a=20
consistent Berkeley message to the various UC groups they attend.
=B7 Shared Collections Reports. Myrtis sent these reports to LAUC.=20
Please read both documents and be prepared to share your comments at an=20
upcoming Early Bird (June 30? to be confirmed) where ADMIN will hear the=20
Berkeley response.
II. Collections Themes
The Arts & Humanities and Sciences Councils have discussed the draft=20
Collections Themes. Social Sciences Council will have this discussion at=20
their July meeting. All three councils had some wording suggestions, and a=
=20
few items of substance were also raised. Gail and Patty will compile and=20
redraft options for the themes for a final CC discussion.
III. Highlights / Major events from 2002/2003
=B7 The decision to cancel Elsevier in print and favoring electronic=
=20
access is a bold and perhaps historic move.
=B7 The decision to cancel print in favor of electronic in cases where=
=20
there is no proven print archive is notable.
=B7 3-year budget plan was formed
=B7 DiLib principles were adopted
=B7 New serials funding principles were adopted
=B7 One-time funding was offered using a more open and better process
=B7 Discussions of collections-related issues was handled largely=20
through the Subject Councils, rather than using =93Collections Early Birds.=
=94=20
(Note: CC pointed out that Admin might usefully consider merging Arts &=20
Humanities and Social Science Councils; that Patty might want to have a few=
=20
=93Collections Early Birds=94 throughout the year, to foster a sense of=20
community including all selectors; that Patty might want to sometimes form=
=20
working groups to allow for in-depth input on certain topics.)
=B7 Staff web site for canceling titles
=B7 Public web site for Collections
IV. Agenda ideas for 2003/2004
CC brainstormed a list for CC to address in 2003/2004:
1. Clean up Elsevier fund accounting in Innopac, especially with=20
respect to their print cancellation, centralized payment of electronic, and=
=20
overcharges by print vendors."?
2. Do the budget: identify off-the-top expenses (binding, gift &=20
exchange, etc.), appropriate dollars to individual selector fund.
3. Get fund accounting that is meaningful (reliable ballpark numbers=20
of what=92s been spent and what=92s available)
4. Review the effect of the dollar-to-euro exchange rate and inflation=
=20
on purchasing power for both monographs and serials across disciplines.
5. consider =93one-time fixes=94
6. Begin an in-depth review of our base allocations: discuss what=20
elements should be considered in making allocations; identify what data we=
=20
need; collect data; propose a revised base for allocations; analyze how=20
these would differ from existing allocations. The result of this study=20
might affect allocations for 2004/2005.
7. As we centralize funds to pay for serials packages, develop means=20
to track portion spent on various disciplines.
8. Discuss how selectors jobs are going to change, and how we maintain=
=20
credibility with the faculty.
9. Get an early start on next year=92s cancellation project.
10. Help shape print repositories (CDL shared collections) that=20
actually work.
11. Begin to grapple with implementing new ways of working, given=20
library and collections themes and priorities.
12. Get faculty involved in the issue of Scholarly Publishing
V. DiLib
CC concurred that the ALTA Religion database + ATLAS (an index to articles=
=20
in religious studies plus a full text archive of 50 core journal in=20
religion) be charged half to REFES and half to DiLib, acknowledging ALTA=92s=
=20
interest for a variety of disciplines.
VI. Next meetings
July 1 meeting cancelled
July 15 meeting need a recorder (Gail is on vacation)
August 5 cancelled (Patty is out of town July 21 August 11)
August 19 next regularly scheduled meeting
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FINAL Minutes
Collection Council
June 17, 2003
Present: S. Calpestri, J. Carter, G. Ford (recorder), J. Gordon, R.
Green, P. Iannuzzi, P. Janes, S. Khanaka, J. McKenzie, B. Ogden, M.
Phillips, C. Wanat, B. Weil
Guests: J. Roberts, N. Kobzina
Absent: L. McLane