FINAL Minutes
Collection Council
April 1, 2003
Present: S. Calpestri, J. Carter, G. Ford (recorder), J. Gordon, R. Green,
P. Iannuzzi (Chair), P. Janes, S. Khanaka, J. McKenzie, M. Phillips, C.
Wanat, Beth Weil
Absent: L. McLane, B. Ogden
I. ANNOUNCEMENTS
* Tom Leonard will join Collections Council on May 20th.
* Patty will be away April 17 - May 7.
* Next two CC meetings are April 15 and May 20.
* There will be a UC e-Links liaison on each campus. Rebecca Green, Jody
Bussell and Don Lee will each attend an upcoming workshop in which they
will learn how to enter local information in the SFX server database.
Rebecca will let Patty know when T.S. is trained and ready. Meanwhile,
Collections Council will come up with priorities and advise T.S on the
resources that should be entered into the SFX database.
* Patty has been getting requests for funding of Collections-related
travel. She asked (and CC agreed) that it would be useful for Patty to put
out a call for such requests at the beginning of the year. CC members also
advised that some events aren't scheduled this far in advance - a reality
that Patty can also anticipate. Collections-related travel can include
foreign travel; meetings of bibliographer groups, and meetings of resource
liaisons.
* Camille participated in a JSC conference call March 31 (minutes will be
distributed when they become available.) Camille encouraged CC members, if
they are members of bibliographer groups that meet, to invite their CDC and
JSC liaisons to attend. CDC and JSC have committed to being available when
asked.
II. Phase 2 in Budget cuts
* There were just a few disputed titles and Patty will work with individual
selectors to resolve these.
* Dilib cancellations. Margaret reported that she has identified a few
dilib titles that can be cancelled. The total subscription amount that will
be saved, however, is considerably less than the "target" of $32K.
ACTION ITEM: Margaret and Patty will consider forming a small group to
review ProQuest PA Research II.
III. Improve cancellation process for next year?
CC members identified the following issues that we might want to improve
for next year:
* need a slightly longer timetable
* get the targets to selectors earlier
* discuss more deeply the criteria to rely upon when there is disagreement
between selectors about a specific cut.
* need to be clear about what information we want from selectors at the
outset for the serials lists
* needs to be easier for selectors to estimate savings (especially on packages)
* need an easier way for selector to identify who is publishing each title
* establish straightforward process for packages that are flipping
* talk about clustering serials in bigger, more general pots, with
committee control (to avoid need for individual horse-trading and fund
transfers)
* involve CDL - as we move to unbundling, what process will be put into
place to identify individual titles to be dropped? Use is an important
criteria, but can't be the only criteria. UC needs to do two things: create
a system whereby we all know exactly what we have, and establish a way to
"buy by the drink" for access to some titles.
IV. Scenarios for various possible futures
We know that budget cuts are coming, but don't know yet how deep they will
be, or for how many years. Can we plan and not just react?
Patty suggested that CC spend its April 15 meeting coming up with some
possible scenarios for what the Library's collections future might look
like. How might collection development need to change? How will collection
use influence collection development and maintenance? What if we have to
use Collections funds to supplement operations? What kind of efficiencies
can we imagine? How can we protect the unique in our collections during
tough budget times? How might we juggle long-term buying with short-term
technical processing priorities?
Next meeting:
April 15, 2003 10am - noon scenario planning for various collections
futures.
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FINAL Minutes
Collection Council
April 1, 2003
Present: S. Calpestri, J. Carter, G. Ford (recorder), J. Gordon, R.
Green, P. Iannuzzi (Chair), P. Janes, S. Khanaka, J. McKenzie, M.
Phillips, C. Wanat, Beth Weil
Absent: L. McLane, B. Ogden
I. ANNOUNCEMENTS
* Tom Leonard will join Collections Council on May 20th.
* Patty will be away April 17 - May 7.
* Next two CC meetings are April 15 and May 20.
* There will be a UC e-Links liaison on each campus. Rebecca Green, Jody
Bussell and Don Lee will each attend an upcoming workshop in which they
will learn how to enter local information in the SFX server database.
Rebecca will let Patty know when T.S. is trained and ready. Meanwhile,
Collections Council will come up with priorities and advise T.S on the
resources that should be entered into the SFX database.
* Patty has been getting requests for funding of Collections-related
travel. She asked (and CC agreed) that it would be useful for Patty to
put out a call for such requests at the beginning of the year. CC members
also advised that some events aren't scheduled this far in advance - a
reality that Patty can also anticipate. Collections-related travel can
include foreign travel; meetings of bibliographer groups, and meetings of
resource liaisons.
* Camille participated in a JSC conference call March 31 (minutes will be
distributed when they become available.) Camille encouraged CC members,
if they are members of bibliographer groups that meet, to invite their
CDC and JSC liaisons to attend. CDC and JSC have committed to being
available when asked.
II. Phase 2 in Budget cuts
* There were just a few disputed titles and Patty will work with
individual selectors to resolve these.
* Dilib cancellations. Margaret reported that she has identified a few
dilib titles that can be cancelled. The total subscription amount that
will be saved, however, is considerably less than the "target"
of $32K.
ACTION ITEM: Margaret and Patty will consider forming a small group to
review ProQuest PA Research II.
III. Improve cancellation process for next year?
CC members identified the following issues that we might want to improve
for next year:
* need a slightly longer timetable
* get the targets to selectors earlier
* discuss more deeply the criteria to rely upon when there is
disagreement between selectors about a specific cut.
* need to be clear about what information we want from selectors at the
outset for the serials lists
* needs to be easier for selectors to estimate savings (especially on
packages)
* need an easier way for selector to identify who is publishing each
title
* establish straightforward process for packages that are flipping
* talk about clustering serials in bigger, more general pots, with
committee control (to avoid need for individual horse-trading and fund
transfers)
* involve CDL - as we move to unbundling, what process will be put into
place to identify individual titles to be dropped? Use is an important
criteria, but can't be the only criteria. UC needs to do two things:
create a system whereby we all know exactly what we have, and establish a
way to "buy by the drink" for access to some titles.
IV. Scenarios for various possible futures
We know that budget cuts are coming, but don't know yet how deep they
will be, or for how many years. Can we plan and not just react?
Patty suggested that CC spend its April 15 meeting coming up with some
possible scenarios for what the Library's collections future might
look like. How might collection development need to change? How
will collection use influence collection development and maintenance?
What if we have to use Collections funds to supplement operations? What
kind of efficiencies can we imagine? How can we protect the unique in our
collections during tough budget times? How might we juggle long-term
buying with short-term technical processing priorities?
Next meeting:
April 15, 2003
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