Present: P. Iannuzzi (Chair), B. Ogden, S. Calpestri, S. Khanaka, R.
Green, J. Gordon, B. Sibley, B. Weil, C. Wanat, J. Carter, P. Janes, J.
McKenzie (Recorder)
1. Announcements
Binding - Library Administration is discussing how to fund last year's
binding shortfall and this year's projected binding shortfall. Money will
come from the collection or preservation budgets or a combination from the
two. The budget will go back to what it was for this fiscal year and an
increase in the base will be discussed separately.
Action: Barclay will resume binding activity for this year at last year's
rate.
Selector Early Bird: November 19, 8:30 - 10:00, Morrison Room.
2. Review of Fund Adjustments for New Serial Orders and Serial
Cancellations, Ceases and Resets document
This document was prepared by R. Green, B. Weil, J. Bussell, J. Gordon, and
S. Khanaka and they were commended on its clarity. A sentence will be
added indicating that if a selector would like to cancel a DILIB title, she
or he needs to talk with the Electronic Resources Librarian (currently Beth
Sibley for Margaret Phillips) as the fund manager.
Action: Rebecca will add suggested sentence and send to Patty for
distribution.
3. Communication with Selectors
Discussion centered around identifying the information that selectors will
need to know, identifying particular documents and the need to put
materials on the collections page website. Information needed included
· The target amount of the cut, set in context of how the amount was
decided and what is achieved by that level of a cut
· What has to be done and by when
· How this cut is different from previous cuts
· Selectors need the Big Picture and simple budget to start talking with
faculty
· Also a short story to use with faculty about how we got to this point and
what needs to be done, including the dangers of cutting with, and without,
a print archive (the target amount will not be reached just by cutting
duplicate formats)
· Clarification of where to find the amount paid from a fund in Innopac
· Clarification of the AUL Endowments and how they are used
· Particular documents include:
· Simplified budget anatomy
· 2002 Publisher Business Models for Journal Packages Licensed by CDL
· Cancellation/New Subscription Information - CDL Journal Packages
Action: Patty will work on developing content and organization for a web
site and Fleur will be asked to create it.
4. Communication with Faculty
In addition to the information identified above, it was noted that the
Library Administration should continue to plan on the following two issues:
How will Library Administration communicate this to the Faculty Senate and
other campus groups?
How will they try to secure future funding?
Action: Patty will discuss with admin.
5. Brainstorming model strategies for budget cutting
The group brainstormed a list of budget options to consider. Further
discussion on implications, pros and cons needs to be developed. The
discussions revealed that there are two issues on the table.
One is a question of creating a process for shifting access from print to
electronic in order to reduce the extent of loss of content in the overall
library collection, and how to align the costs of electronic with the
potential savings from print. How are the "savings" applied against the
collections budget for shifts in format with no loss of content?
The other is how to develop target amounts for real cuts (loss of content)
across selector funds.
Action: No action - further discussion at next meeting.