Present: Carter, Gordon, Green, Iannuzzi (chair), Khanaka, Ogden,
Rancer, Wanat, Weil
Absent: Calpestri, Janes, Kawaguchi McLane, McKenzie, Sibley
Previous Business
Updates on:
Acquisitions position discussion (Iannuzzi):
Conversations about acquisitions related tasks continue in Technical
Services. PI requested a small focus group of selectors to meet with Lee
to discuss acquisitions issues.
ACTION: PI will select one representative from each Subject Council to
participate in a meeting with Lee.
Proquest project (Sibley):
Discussion tabled because Beth was absent. PI reported that BS received a
list from Systems, and requested to hold until next CC meeting because of
packed agenda.
Liaisons list (Iannuzzi):
PI reported that there are several lists that need to be collapsed into
two: one for liaisons arranged by academic programs and a second broader
list covering subjects/languages/formats. As soon as the lists are
completed and available on the web, they will be shared with selectors
for corrections. The url will be sent to Tony Newcomb to include in the
letter to department chairs from the Academic Senate Library Committee.
ACTION: PI will send out when ready.
New Business
1. Collections budget update (Iannuzzi)
PI shared the most recent version of the three year budget. Several
points were made and discussed. Although we are still planning to use
one time AUL reserves and endowments to make up for the lack of inflation
increase from campus, we cannot make permanent commitments against these
funds since they are one time carry forward monies. If we do not receive
inflation funding from the campus in the next two years, we will need to
initiate a budget reduction strategy. Planning for the budget reduction
strategy will need to begin this year. Discussions focused on the need to
work with others in UC and with the California Digital Library to create
an infrastructure for access and document delivery of archival print
subscriptions. Faculty and others on campus would be more inclined to
support the strategy if the library, together with our other UC Library
colleagues, had an archival plan in place. PI will attend a UC Collection
Development Committee (CDC) meeting on 9/30 at which an important agenda
item will be the coordination of serials cancellation projects. Eight UC
campuses are currently planning cancellation projects. It was noted that
a budget reduction project for 2004 would require decisions by the end of
spring 03 which means faculty consultation in spring 03.
ACTION: PI will bring to CDC some of the concerns raised at CC about
what is needed to support a project to cancel print subscriptions of
electronic journals.
ACTION: CC subject representatives will share information about the
budget and the need for a budget reduction strategy with their colleagues
on the subject councils. It might be best to do so after PI has a chance
to report back about the October CDC meeting.
2. Funding new serials titles (Weil)
The New Serials Subgroup is Beth Weil, Suzanne Calpestri, Jan Carter, and
Patty Iannuzzi. The subgroup met to discuss options and drafted the
attached ^Principles.^ CC recommends that all new serial titles
ordered by selectors this fiscal year be paid by reducing monographs
funds permanently, and that all cancellations and cessations be credited
back to selector funds. CC also agrees to consider creating a central
fund for serials from which individual selectors can request funding, but
that such a fund requires overall review of the budget to identify
sources for those funds, and also requires criteria and procedures
analogous to the DILIB fund procedures. Details concerning procedures
need to be developed together with technical services staff and
communicated to selectors.
ACTION: PI will communicate decision to selectors asap.
Procedures will be discussed at next CC and will include discussion
of Innopac form to track orders and credits.
3. Binding Budget (Ogden)
BO reports that the binding budget requires $65,000 in one time funding
plus $65,000 addition to the base, plus a 3% increase for this year in
order to keep pace with the current pace and cost of binding. We have
implemented a 25% reduction in binding quotas for now, pending review of
the situation.
ACTION: BO will charge a small Binding Committee to review allocations
and costs. It will be comprised of one person each from CC, technical
services, binding, and a selector. PI will put out a call for a selector
and for a representative from CC.
4. Call for selector requests (Iannuzzi)
After discussion about the budget situation it was decided that we will
table the call for new selector funds until we have further conversations
about overall budget reduction. We did agree to send out a call to
selectors for new faculty start-up funds.
ACTION: PI will draft a call and share with CC.