Present: Jan Carter, Jim Gordon, Rebecca Green, Mary Ann Mahoney,
Barclay Ogden, Margaret Phillips, Mike Rancer, Alan Ritch (Chair), Deborah
Sommer (recorder), Allan Urbanic
Guests: David Duer, Patty Iannuzzi
1. Announcements (AR):
Camille Wanat has been appointed to the Joint Steering Committee for
Shared Collections.
CDL has purchased 1350 of 1400 UC E-Books. No date has been set for when
these titles will be made available to users (perhaps at the beginning of
fiscal year 2002/03). Selectors should not purchase electronic books from
UC Press, except for titles among the 50 not purchased by CDL.
Mike Kollas from netLibrary will be speaking on Tuesday, 19 March 2002.
Members were encouraged to visit the Library Gifts Exhibit in the Bernice
Layne Brown Gallery, Floor 1, Doe Library, through April 12, 2002.
Professor Leon Litwack lectures today in the "Writers at Work" series, in
the Morrison Room.
The Forester Lecture, "Immortality of the Soul," is being given today in
the Toll Room.
2. Draft Collections Budget Plan update (AR, CBS):
A. Ritch led a discussion of the revised draft Collections Budget Plan
(fiscal year 2002-fiscal year 2005) for the AUL discretionary funds. This
particular budget excludes selector funds, except for the $50,000 transfer
from these funds at the beginning of each fiscal year. Ritch
characterized the budget plan as a fluid, working document. He noted that
current projections suggest a sustainable collections budget over the next
three years.
Budget highlights:
o The HUMAE fund contains more than $150,000. It is speculated that
HUMAE may be a use-only fund, perhaps including donations from the
humanities annual giving campaign; D. Duer, J. Gordon, and M. Rancer will
verify the fund's source(s).
o As Technical Services' 5.5 FTE new positions are recruited the AUL's
19900 funds will drop.
o The draft budget includes $35,000 for BAKER for each of the next fiscal
years. BAKER has not raised its fees in seven years, and has not been
self-supporting in seven years.
o The budget includes an estimate of $250,000 over the next three years
for the newspaper conversion project. P. Iannuzzi mentioned that she
will be charging a Doe/Moffitt task group to review the Tier 9 newspaper
titles for retention in paper form as a "use copy" and for commercial
microfilm replacement. The Collections Council should decide soon whether
the previous selector review (now two years old) should be repeated.
o Current projections are that by 2005 the AULDM fund will have a deficit
of $112,000 and the AUL endowment will have a balance of $513,000 (or
higher if the HUMAE fund yields income).
D. Duer suggested that the Collections Council use the budget plan to
identify compelling needs for fund development.
Ritch will draft a short cover memo describing the draft AUL collections
budget, its purposes, and derivations, for distribution to selectors. The
Council suggested that a selector Early Bird would be an appropriate forum
to discuss this budget; Iannuzzi said she would consider scheduling an
Early Bird later in the year after she's had a chance to familiarize
herself with collections issues.
Handouts: DRAFT Three Year Collections Budget Plan
Endowments [non-19900 funds] by Selector
Endowments and Current Use Funds by Subject
3. Collection Development Futures (AR, PI):
P. Iannuzzi in her role as Acting AUL-Collections will focus on
maintaining a steady state, rather than innovative initiatives. She asked
the Council to identify issues we would like to see addressed in the next
nine months; the following issues were identified:
o Selector Early Bird
o DILIB
o E-Books
o Digitization project. While the budget line for digitization projects
has been moved out of the operations budget, it is still expected that
selectors will be centrally involved in determining the content and
prioities for digitization projects.
Iannuzzi shared her collections to-do list, which began with a Doe/Moffitt
emphasis that is broadening to a librarywide focus.
o Selector liaisons with faculty
o NRLF Phase III delay; review policies for selection for NRLF
o Digitizing tables-of-contents of anthologies stored in NRLF
o Preservation of current newspapers
o Creating a collection development policy statement for the Moffitt
Library collection
The Council will meet on the third Tuesday of the month.
4. DILIB Issues (AR, MP):
A. Ritch reviewed his handout, underscoring the Collections Council budget
subcommittee's conclusion that the DILIB budget isn't sustainable under
current policy and practice. In the ensuing discussion questions were
raised for further exploration: How can we track expenditures for
electronic publications? What is the protocol for assigning "credit" to
selector funds for paper subscriptions cancelled because an electronic
resource is purchased by DILIB? What budget model would allow a
sustainable increase in the number of digital resources the Library
purchases, in a flat-collections budget environment?
Collections Council will discuss this problem at a future meeting, after
which the issue will be presented to selectors as a group. Meanwhile, the
Budget Subcommittee (CBS) will review candidate digital resources and
recommend funding solutions on a case-by-case basis.
Handouts:
When should DILIB pay for digital resources? Can DILIB bemade sustainable?
(AR)
Broad categories of resources currently funded by DILIB (MP)
5. Collection-related Reports from Other Groups (AR):
A. Ritch, M. Mahoney, and A. Urbanic reported on subject council
discussions of the decision to "tax" selector funds for the
AUL-Collections fund. In general selectors weren't happy about the
decision, but were resigned to its implementation. See the various
Council minutes for details.
6. This was Alan Ritch's last meeting with the Collections Council.
Mutual thanks were expressed, concluding with a warm round of applause to
Alan for his leadership in collections.