Present: S. Calpestri, J. Carter, R. Green, M. Mahoney, M. Phillips, A.
Ritch (chair), D. Sommer, A. Urbanic (recorder), B. Weil
1. Announcements.
Margaret Phillips announced several future vendor visits to the Library.
Mike Kollas from netLibrary will speak with staff on February 21. Dawn
Devine will speak with staff on March 4 about the CDL/Emerald Consortium
Proposal. Mamie Huey and Kurt Stovall from the Gale Group will introduce
the Literature Resource Center to staff on March 5. Margaret is also
working on scheduling a visit by a representative of Ebrary.
Alan Ritch noted that, on March 11, Eileen Lawrence of Alexander Street
Press will visit to show their latest resources. The "Recent Gifts to the
Library's Future" Exhibit is currently being installed in the Brown
Gallery. Also, Manual Erviti has joined the staff of the Music Library as
Assistant Head.
2. Collection Budget Update
Collections Council reviewed and approved the Budget Subcommittee's report
"Selector Monograph Fund Adjustments". The goal of the Budget Subcommittee
was to determine a way to transfer $50,000 from core funds (excluding AUL,
DILIB, EAL, and Bancroft funds) to a centralized, more flexible account
which will allow the support of special collections needs, during the next
few years. The report with spreadsheet showing how the sum was calculated
and the rationale behind the calculations will be distributed to the
selector reflector following the meeting.
Alan distributed several spreadsheets which he created from Development
Office and Innopac sources to show more clearly the current status of the
Library's collections endowments. The spreadsheets display the Innopac
fund name, the current balance, the projected annual yield and any
restrictions as to the use of the funds. Non-Innopac managed endowments,
predominately operations endowments, were also included in the
report. Bancroft and EAL endowments were not included. The spreadsheets
will be presented to the Admin Group in the near future and then
distributed to selectors.
Alan presented a "Three-year Budget Plan" which shows available AUL 19900
and endowment funds along with projected inflation and "special needs"
(e.g. Tier-9 newspaper conversion) which for the most part will be covered
by non-19900 funds. The plan allows for covering projected inflation for
monographs and serials as well as all "special need" projects. A small
deficit will be realized by the year 2005 which, if necessary, could be
covered by minor adjustments to the funding of the items listed under
"special needs".
3. Collection Development Futures
Alan distributed a list of tasks outlining the responsibilities of the AUL
for Collections asking the Collections Council to review the list and
suggest tasks which might have been overlooked. The list will be given to
Patty Iannuzzi who will act as the interim AUL for Collections until the
recruitment for Alan's replacement will be completed.
4. Planning for the March 12 meeting
March 12 will be Alan's final meeting with the Collections Council. Patty
Iannuzzi will attend the meeting. The Council was asked to forward agenda
items to Alan in preparation for the transitional meeting.
5. Collection related reports from other groups
None were put forth
6. Other business
No items were presented.