PRESENT: Suzanne Calpestri, Jan Carter, Rebecca Green (Recorder), Mary Ann
Mahoney, Linda K. McClane, Barclay Ogden, Margaret Phillips, Alan Ritch
(Chair), Debby Sommer, Allan Urbanic, Beth Weil
GUESTS: Jim Gordon, Tom Leonard, Mike Rancer
1. Announcements
Ann Jensen will be working full-time at the California Digital Library
until August, 2002. Camille Wanat will assume Ann's selection
responsibilities for mathematics and statistics until Ann returns. Ann's
selection responsibilities for astronomy will be transferred to Diane
Fortner on a permanent basis due to the planned merger of the physics and
astronomy collections.
Isabel Stirling, AUL and Director, Public Services, has distributed a list
of 54 new UCB faculty members. Based on last year's experience, the
Collections Budget Subcommittee recommends funding up to $2,000 each for 40
new faculty members to allow the purchase of library materials supporting
their teaching and research.
Candidates for several new librarian positions will be coming for
interviews during October. Amy Kautzman will begin her new position as
Head of Doe/Moffitt Reference and Collections on November 13, 2001.
2. Collections Budget Proposals
A. Ritch distributed a table of estimated AUL collections funds available
and proposed spending allocations, based on these estimates. Final amounts
are expected to be determined before the next Collections Budget
Subcommittee meeting on October 16. Some permanent claims have been
carried forward from last year, including an increase to the binding
budget. A proposed permanent increase to the DILIB fund is intended to
cover inflation, Berkeley's share of CDL permanent costs and Tier 2
coinvestment costs. Coinvestment costs for Current Protocols and Sanborn
Maps will be covered by Biology and Earth Science funds. Several abstract
& index databases are moving to new providers at a higher cost which is
still unknown. In general, DILIB will be reserved for resources benefiting
a broad range of disciplines, and selectors should expect to provide funds
for resources oriented towards their specific areas.
B. Hurley, C. Faulhaber and P. Zhou previously requested $250,000 of
ongoing collections funding to digitize existing UCB print holdings.
Following discussions with the Library administration, A. Ritch reported on
the development of a shared cost model in which half the costs would be
funded from collections and half from operations budgets, since the
proposed project encompasses both areas. Both A. Ritch and Library
administration have now committed to contributing $100,000 to form a
sustainable digital infrastructure. The digital content, expected to be
produced from materials throughout the Library system, will be available on
the Library Web site. B. Weil advised that a larger group of Library
staff, for example Roundtable, should be consulted when an expenditure of
collections funds is planned for a project of this size. S. Calpestri
advised that the creation of digital content should be aligned with
Berkeley's academic programs and with other collections spending
priorities. A. Ritch's continuing involvement with the project should
assist with this effort. It has not yet been determined whether the money
will be used for in-house or outsourced production of digital content. A.
Ritch proposed a discussion of digital content creation supporting
Berkeley's teaching and research priorities at the next selector Early Bird
meeting.
Collections Council approved the allocation of permanent funding for the
Collections Core Services Division to assist in acquiring staff needed to
perform crucial collections acquisition functions. Other initiatives
funded were support for the Moffitt reference collection and a standing
order for U.C. Press titles. $350,000 each of permanent and one-time
funding will be reserved to cover future inflation costs. $200,000 from
19900 funds and $300,000 from non-19900 funds are available to support
one-time requests. An estimated $500,000 remains in AUL funds.
3. University Librarian Tom Leonard meets Collections Council
Members and guests of Collections Council introduced themselves to Tom
Leonard. T. Leonard noted that Collections Council handles more of the
Library's resources than any other Council, and that these resources are
the most visible to faculty. He advocated flexibility in using money
broadly designated for collections in order to ensure that the Library
functions well. Council members discussed the sustainable digital
infrastructure initiative with T. Leonard, who provided background on the
context in which this initiative was formed.
4. Collections Budget Subcommittee Call for Proposals
Council members approved a draft Call for Proposals to selectors. The call
invites proposals and requests for purchases which selectors are unable to
cover with their individual allocations. The majority of proposals are
expected to be for one-time funding, although permanent requests are not
excluded. Requests will be evaluated for responsiveness to new programs
and faculty, improved service to library users, collaboration among
selectors or disciplines, and innovation. A. Ritch will distribute the
Call for Proposals immediately, so that selector requests can be returned
by early November to CBS for review and recommended funding before the
December holidays.
5. Fall Early Bird for Selectors
The digital infrastructure initiative will be the primary topic of
discussion at the Fall Early Bird for selectors. A panel will be convened
to facilitate a group discussion. The project will be discussed in the
context of the overall collections budget framework. A. Ritch will select
a date for the Early Bird, based on a calendar already crowded with
interview schedules and other events.
6. CMI Project Update
The CMI project began implementation on October 1. T. Leonard has sent an
email message to faculty about the project. The project should raise
faculty awareness that we are an evolving library and it is likely that
electronic access will continue to replace some print holdings in the future.
7. YBP Visit
Jannette Schuele of YBP arrived as planned for a visit on September 11.
She did an admirable job of presenting information about YBP and meeting
with selectors despite the disastrous national events. YBP's GOBI II is
still in testing mode.
8. Collections-Related Reports from Other Groups
The Sciences Council is continuing to review their ejournal list and
compare holdings to GLADIS. The Social Sciences Council has requested
their own ejournal list from the Library Systems Office, and will pursue
this project further when the Sciences ejournal list is available as a
model. The Arts and Humanities Council will also be discussing the
formation of an ejournals list. Records clean-up is a major component of
developing such lists.
B. Ogden reported that the committee charged by SOPAG to investigate
digital archiving will submit its final report to SOPAG and U.L.s later
this month.