Present: M. Burnette, L. Diamond, J. Gordon (guest), R. Green, M. Mahoney,
B. Ogden (recorder), M. Phillips, A. Ritch (chair), A. Sevetson, B.
Sibley, A. Urbanic, C. Wanat
Agenda
1. Announcements
2. Multiple holds on books: notifying selectors
3. YBP Shelfready Service for self-selected selectors
4. Intro. and role of new ERL Margaret Phillips
5. Request from Bancroft for representation on CC
6. Collection budget update; more on year-end balances
7. Blanket orders: UC Press? National Academy Press?
8. E-books redux
1. Announcements
- Welcome to Margaret Phillips in her new role as Electronic Resources
Librarian.
- A large IDC order, representing a successful local aggregation of orders
for cost savings, has been submitted.
- As a heads up about opportunities (and price challenges) to come,
Elsevier will have their chemistry journal backfiles available online by
2002.
- Becky Lhermitte will begin a two-month rotation as documents librarian
in GSSI, during which a recruitment will be undertaken for a 20 month
reassignment.
2. Multiple holds on books: notifying selectors.
- Lee Leighton joined CC to explain that some circulating items have
multiple holds placed on them without the Library taking action to improve
service. Some multiple holds are simply two borrowers vying for the same
title and "trading" holds, while some other holds may be too short-term to
be satisfied by any Library action in response to unmet demand. Lee
suggested that students on the circ desk could be instructed to create a
screen printout of the record in response to a specified trigger-- perhaps
when a third hold is placed on a title. Printouts then would need to be
gathered, sorted, and routed to the appropriate selector.
ACTION: Lee will mention to Jon Thomas, our newly arrived Head of
Circulation, the need for a procedure to inform selectors in a timely way
about this service problem. This procedure is used in some of the subject
speciality libraries to make selectors aware of titles that are in demand.
3. YBP Shelfready Service for self-selected selectors.
- Earlier in the year, the YBP shelfready service was offered to
selectors as a way to place new titles in the hands of users
more promptly, while reducing somewhat the technical services
workload. The proposal assumed a YBP fee added to the purchase cost.
There was hesitation about making this a universal expectation for
selectors who use YBP, until it had been tested by those who
wished to do so.
ACTIONS: Volunteers Jim Spohrer (for linguistics) and Milt Ternberg (for
business and economics) will try out the service and address problems
anticipated by Tech Services. Jim Gordon and Lupe Ochoa will let Jim and
Milt know when to begin. Collections Council will review the results of
the test, probably in the Fall.
4. Intro. and role of new ERL, Margaret Phillips.
- The Electronic Resources Librarian will be an ex officio member of
Collections Council and will manage the DILIB account. Currently, Margaret
is receiving a through orientation from Alan, several selectors, is
undertaking training in Tech Services processes and is already serving as
liaison for CatchWord.
5. Request from Bancroft for representation on CC.
- After discussion, CC decided that the current Council membership should
remain as originally constituted, composed mainly of representatives of the
subject councils. Bancroft curators should be encouraged to attend the
relevant subject council meetings and to offer to serve as representatives
of those groups. In addition, a standing invitation would be extended to
Bancroft curators to come to CC meetings whenever there were items of
specific interest to them. Alan reminded the group that the CC meetings
are already open meetings. Also, guests were specifically invited to
attend when topics required their participation.
ACTION: Alan will communicate with Bancroft about its request.
6. Collection budget update; more on year-end balances.
- Jim Gordon observed that $66,000 of the Chancellor's fund remains
unencumbered to date. There also is a fair amount remaining in selectors'
monographic funds.
- Alan speculated that a rapid change in California State fortunes could
have an immediate impact on campus, library, and collections budgets, and
that serials inflation continued to be the most worrisome problem
relative to the budget.
- Alan reported that he is holding approximately $1 million in unfilled
requests and will create an inventory list of requests to be shared with
CC.
- This week (5/1/01) Rebecca Green will be sending to selectors a message
about cut off dates (all in June) for fiscal closing. Orders will
continue to be accepted after these deadlines, but they will not be
placed until the new FY.
7. Blanket orders: UC Press? National Academy Press?
- Alan did a quick check of Melvyl to discover that not all UC Press
titles are held by UC libraries, leading to a suggestion that perhaps UCB
should have blanket orders with publishers whose entire publishing output
should be represented in the collections. It was observed that the Melvyl
check may have misled Alan in that both GLADIS AND WCAT indicates UC
holdings before they show up in Melvyl.
ACTIONS: Alan will talk to Laine Farley to try to understand the perceived
lag in loading UC Press titles into Melvyl. Alan and Rebecca will meet
with a UC Press rep to discuss a blanket order arrangement and UC's plans
for making e-books directly available to UC libraries. Camille will
talk to Academic to discover if National Academy Press titles can be
provided as a separate profile.
8. E-books redux.
- Given the pressure to spend down balances in monograph (including AUL
discretionary) funds, it was proposed that more NetLibrary titles be
ordered, especially those published by UC Press.
ACTION: Alan will continue to accept suggestions from selectors who want to
buy a few NetLibrary titles using a combination of selector and AUL funds.