Attended by: Michaelyn Burnette, Lucia Diamond, Gail Ford (recorder), Mary
Ann Mahoney, Barclay Ogden, Andrea Sevetson, Beth Sibley, Alan Ritch
(Chair), Allan Urbanic, Camille Wanat
SUMMARY OF ACTION ITEMS:
* Alan will send a copy of the CBS spreadsheet of selector requests for
2000/2001 dollars back out to selectors, asking them to proofread the
information for accuracy.
* Alan will contact CBS members about their next meeting date.
* CBS members will become versed in selector requests for new funding
(Camille will read sciences; Allan and Michaelyn will split HAS; Andrea
will read Social Sciences and MRC)
* Alan will work with Rebecca, Jim Gordon and Gail to prepare a budget
anatomy for 2000/2001
* Anyone knowing of faculty who might be interested in serving on the
editorial board for the California Cultures Initiative should send this
information to Alan.
MINUTES FROM LAST MEETING
Approved via email.
ANNOUNCEMENTS
* Alan will attend the UCITA national teleconference on December 13 on
licensing, copyright, intellectual property rights etc.
* CDL is considering the future of the A&I databases - they are seeking a
vendor to house these in lieu of storing them on CDL hardware. (Note: CC
members do not believe that vendors can duplicate the great services now
offered by the CDL; CDL may still need to offer considerable "interface"
support in order to duplicate services that our users now enjoy.)
IDEAL
Collections Council accepted the proposal Alan Ritch presented in his memo
dated 12-1-00 (attached). CC thanks Jody Bussell for her quick and elegant
work to map this suggestion on an Excel spreadsheet, and for her
willingness to ride herd on these titles for the remainder of the year to
see how the model works (or doesn't) in reality. We need to find a viable
ongoing solution to this kind of model - it's being used by other
publishers (e.g., IEEE) as well. (Note: Camille commented that it would be
nice to preserve information where possible of how lump-sum payments
support Sciences vs. Humanities vs. Social Sciences. Gail will split the
$126k in dilib in the same ratio as indicated by Jody's spreadsheet.)
COLLECTIONS BUDGET SUBCOMMITTEE (CBS)
The deadline for selectors to submit requests of 2000/2001 collection
dollars was December 4. Alan provided CC with the preliminary spreadsheet
of requests. Requests received summed to $488k. Most requests were for
one-time money (as was suggested) and almost half the money was for
microform purchases.
CBS members discussed how they would proceed to review these. They will
follow-up on requests for which they need more information. Based on
resulting information, CBS will meet, review the requests in detail and
make a recommendation to Collections Council about which requests to fund
this year. Alan estimates that we will be able to fund approximately 2/3 of
the requests received.
The other half of the "new money" picture is to prepare a "budget anatomy"
for 2000/2001 showing exact amounts of money available for this year. Alan
will meet with Rebecca, Jim Gordon and Gail in this regard.
CDC, CDL and JSC
Several commitments have been made on titles:
North American Women's Letters and Diaries - to be funded by CDL; minimal
annual maintenance fee to campuses
Gerritsen - current offer not acceptable
Periodical Contents Index - CDL will pay for additional segments
E-subscribe - being considered
Mary Ann Liebert medical titles - CDL is in process of negotiation. CDL
will pay for the license; modest or no cost to the campuses.
EBSCO has been selected as an intermediary for negotiating electronic
licenses with publishers. Campuses will pay small administrative fees for
licensing titles that we do not order in print through EBSCO; no fee will
be due EBSCO if we order the print of a title through them. Rebecca Green
and Jody Bussell met with Bev French to discuss the problems we have had
with EBSCO customer service on our print subscriptions. Bev believes we can
use this new relationship with EBSCO to improve their services to us in all
arenas.
Center for Research Libraries - Alan and Patty are on the Task Force to
review the future of CRL. The Task Force report is due to UC UL's early in
2001.
California Cultures Initiative - CDL has secured a $600K grant from the
Library of Congress to digitize materials on California Culture that will
support k-12 curriculums. The editorial board for selecting material to be
digitized will be made up largely of faculty. (Send names of faculty who
might be interested to Alan.) Bancroft Collections are likely to be a
primary source for material to be digitized.
FUTURE AGENDAS
* Invite Peter Zhou and Jean Han to CC to talk about future directions in
EAL/CCSL collections development
* Some vendors have begun charging maintenance fees for online products
containing static information. CC would like to discuss this new fee
structure: how should we
think about it? what are the ramifications? when is a maintenance fee
reasonable?
NEXT MEETINGS
We're scheduled for December 19, although this time may be used for a CBS
subcommittee meeting in lieu of a full-group meeting. Alan will advise.
ATTACHMENT: A.Ritch to Collections Council, 12/1/00, regarding IDEAL
Colleagues:
As many of you know, the Academic Press electronic journal collection
(IDEAL) is licensed to us with a complex business model:
a) a digital licensing fee (about 90% of what we'd pay for print); and
b) deep discounts on each print title (we pay 25% of list).
Some other vendors use this model, but IDEAL is a challenge because of
the large number of titles involved (there are over 170 in the collection,
and UCB is charged for about 100) and their total cost. The impact of the
IDEAL model has been mitigated by a substantial CDL subsidy, which will
no longer be given in 2000/2001. The model may NOT be continued next year.
Jody, Rebecca, Gail and Alan met recently to discuss our options.
The choice which seemed to cause the least complication both for
Order Division and selectors is to pay the licensing fee (circa $126K)
FOR ONE YEAR, from the substantial balance of DILIB ONE-TIME funds.
Since IDEAL titles are billed by vendors not at 25% of print list costs,
we considered reducing selectors' appropriations by the discounted 75%
for each title, but this would be very labor intensive for Order Division,
and might have to be REVERSED with similar effort next year if AP changes
their model. We propose instead constructing an IDEAL spreadsheet to record
the cost of each title as it comes due. Selectors with IDEAL titles will
be notified of their apparent savings.
If the deep discount model continues, selectors' s-fund appropriations
for NEXT year will adjust themselves, since they will be based on
2000/2001 actual expenditures at deep discounts. Using the IDEAL
spreadsheet, we will be able to sum the the discounts and assign this
amount (about 126K) to DILIB to fund the ongoing liability.
If the deep discount model does NOT continue, we will have to adapt
any new model to DILIB and selectors' s-funds. However, we expect
the IDEAL spreadsheet to simplify any future changes and to allow
selectors with IDEAL titles to track the impact on their s-fund balances
this year.
We hope to have this recommended solution endorsed at the Collections
Council December 5 meeting.
Jody Bussell, Gail Ford, Rebecca Green, Alan Ritch