303 Doe Library
10 am - noon
Attending: Alan Ritch, Allan Urbanic , Camille Wanat, Isabel Stirling
(guest), Beth Sibley, Michaelyn Burnette, Mary Ann Mahoney, Andrea
Sevetson (recorder), Barclay Ogden, Rebecca Green, Mike Rancer.
Next Meeting: 9/19/2000, Recorder: A. Urbanic
1. Minutes for previous meeting approved by e-mail and distributed.
Council agreed that this worked well given that we had a month between
meetings. When we are meeting bi-weekly this speed may not be necessary.
2. Announcements.
A- Recruitments: Deadline for Assistant to AUL, Collections position is
9/11/00; so far, only three applications have been received. An offer has
been made to the top candidate for the .5 classics position. We are
interviewing a Judaica Librarian Monday, September 11th in the Stone Room,
Bancroft Library from 11:15AM-12PM. Humanities Librarian and Head,
Graduate Services is in process (to cover Philosophy, Rhetoric, and
Religion)
B- Bob Liu is leaving the library.
C- Admin is meeting with Paul Gray on Sept 6 for about 30 minutes. Each AUL
is likely to be able to give only a short presentation.
D- Area Studies is having a meeting to sort out deadlines for grant
spending.
E- Ritch is a member of the California Commission on the Humanities.
He is the lone librarian among Deans, Chairs, etc. This is a UC group,
but its charge is broadly educational and societal beyond the context of the
university. The group is identifying needs and exploring funding sources.
F- Cuban exhibit event 9/13 4-6pm.
G- Imminent Early Bird meetings include:
9/8 -Tom Leonard, UL and Anthony Newcomb, Chair, UL Search
Committee
9/18 - Service Quality
H- Frank Carothers has volunteered to help coordinate gifts from other
campuses for the 10th Campus Library.
3. New Electronic Resources Form.
Questions included - How will this work with CDL Resources? Ritch will
review this question, but wants to have the form mounted for selector
use as soon as possible. The form also needs to clarify that, when the IP
list has not already been sent to vendors, the Order Division will do so.
The three items (Electronic Resources Form, the Checklist, and the
Electronic Resources Alphabetical List) will soon be added to the
Collections Manual on the web.
4. Survey on collection budget increase. Progress Report.
Ritch has heard from 23 selectors. Most fields are represented, but he
agreed to send out one more reminder, advising respondents again to focus
on broadly compelling benefits, rather than itemized lists of titles.
5. Planning a feasible and fair collections budget process. (All)
In view of the preference, expressed in recent discussions about the work
of the subject and function councils, for Collection Council to take the
primary role in allocating the collections budget, Ritch proposed that
Council take responsibility for this, in anticipation of the imminent
completion of the budget spread-sheets.
Ritch proposed and Council agreed that the base allocation be
fundamentally the same this FY as last year and that discretionary funds
beyond the base be pooled to support special needs and initiatives. He
requested the formation of a small budget subcommittee, with membership
balanced across the disciplines, to analyze the available budget and issue
a call for requests; the call would include clearly defined principles and
criteria which would obviate some of the difficulties experienced last
year. The following people agreed to serve on the budget subcommittee:
Burnette, Urbanic, Sevetson, Wanat and Ritch (Chair). Ritch will not make
a separate call for requests to share the AUL endowments, but will allow
the subcommittee to draw on these funds depending on the requests it
receives. Operational expertise, e.g., from the Business Office and
Technical Services would be drawn on as needed.
6. Interdisciplinary issues.
Doe/Moffitt selectors have had some issues where language, place of
publication, and content have not clearly determined who should pay for
particular purchases. While this could also be an issue outside of
Doe/Moffitt, D/M selectors will resolve their internal issues and raise to
Collections Council any larger issues.